Employee scheduling is one vital aspect of a business that should be given serious consideration. Companies should manage employee availability, employing a system for time-off requests, tracking and managing attendance, and having proper communication guidelines.
A lot of companies, whether small-scale or big businesses, choose to automate in order to streamline their scheduling process. Regardless of that, there are still often many manual tasks associated with the scheduling process. As the company grows, so does the need for scheduling.
Employee scheduling can be a rather complex and tedious as a task. Not having an action plan could lead to all sorts of errors and inconveniences. And could cost your business a lot in lost productivity and profits.
For these reasons, it’s important to have a proper and consistent employee scheduling process in place.
Here are 4 things to remember when ensuring successful employee scheduling:
Remember the Importance of Availability
The most important aspect in any given business is the availability of employees. The schedules of each employee should be planned to make sure there is always shift coverage. You don’t want to have missing people or not enough manpower to carry out a specific task.
A centralized staffing solution is important for small and large firms to ensure they always have employees available to cover shifts.
Create a System for Time-Off Requests
One thing that many companies can stand to improve is the management of time-off requests. Employees often find themselves fighting for personal time off. Rather than leaving everyone to argue for the best times, a reliable system for time-off requests with a fair ruling should be in place.
For instance, a seniority-based system may become the ruling basis. Some companies base the ruling system on FIFO where the first to file a leave is the first one to be granted leave. Some will base leave approval on performance. Other leave considerations include setting a deadline for leave filing and implementing blackout periods during busy work days.
Ensure Effective Tracking of Attendance
It’s important for companies to effectively track and monitor employee attendance. No matter how balanced your scheduling system is, employee absences may jeopardize it. It is thus necessary to have a system that allows to code the reason for employee absences, review historical records, and generate exceptions for events like funerals. This will enable the workforce to study and see patterns. From there, they will be able to come up with a sound scheduling decision to address any obstacles and ensure a smooth flow of working hours.
Encourage Proper Communication
As always, communication is the key. Proper communication among stakeholders involved is essential to overall business success. Employees should be constantly reminded of their work schedules.
A system in place that allows them to view and keeps them updated with work schedules will help your company cover all shifts. There should be a standard communication process in case employees aren’t able to come in for work. For example, you can enforce a rule of two-hour notice of absence prior to the work shift.
Moreover, there should be an open-door policy between superiors and subordinates. It’s best to allow schedule adjustments for employees with certain circumstances such as education, financial hardships, and other employee engagement pursuits. No matter the case, the formula is proper communication among all parties involved.
If you’re looking for a time tracking app with employee scheduling software built in, Timeero is your best option. Get in touch with us today to see how we can help your company become more effective at managing employee scheduling and boosting profits.