Employee scheduling is critical for any organization. We all have a limited amount of time in one day, which is why we need to do our best to make the most of what we’re given. When it comes to managing a business, you need to make sure that you have a schedule that promotes the highest level of productivity.
You need to optimize your employee’s daily schedule so that they can produce more work. When we have a system in place, many of us don’t want to review it because we assume that it’s the best it can possibly be. However, deep down inside, we know that this isn’t true. In fact, you can always find a way to improve everything, including your employee scheduling.
Here are 9 signs that you need to fix your employee scheduling strategy, even if there aren’t any serious problems with it:
1. Your scheduling is outdated
Nowadays, the internet has allowed things to move at incredible speed. Many things that worked three or four years ago are now rendered obsolete by the technology we have today. For this reason, you have to always look at how you can save time by seeing how much time your workers are spending on any given task. If there’s an employee scheduling solution available that can allow them to complete the work any faster, you should definitely implement it as soon as possible.
2. Your workers are frustrated
Frustrated employees mean reduced productivity, so you will need to listen to their concerns so that you know what you can do to improve it. Additionally, if you don’t address this issue, it will increase the turnover rate, which is not good for the sustainability of your company and will potentially affect the recruiting process. Nowadays, words get around very quickly and people are vigilant about these concerns. If you refuse to fix the problems as soon as they present themselves, your company may develop a name as one that is apathetic and uncaring towards their employees.
You want to make sure that you find a way to balance the workload of each worker. You will need to find a way to keep track of the tasks to see how each employee is performing. This, in turn, will allow you to manage the workflow more efficiently.
3. Your shift management is suffering
An employee scheduling mistake can lead to poor shift coverage, meaning that you may be understaffed during the most crucial time of year. With proper long-term employee scheduling, this won’t be an issue, as it will help to make sure that everybody knows their role and when they’re expected to come to work.
4. Your employees aren’t involved in the work process
Your employees are the ones who have to spend their time working. For that reason, you need to make sure that they are on board with the new scheduling. Make sure that you get feedback from everyone involved, as that will help everybody to be more welcoming to the changes that are going to be implemented.
5. Your company has a high frequency of absenteeism
If people aren’t coming to work on time or aren’t being productive during work hours, it will affect the progress of your company. You can use time tracking software to see the comings and goings of your employees so that you can manage them individually and ensure that employee scheduling is on track.
6. Your employees keep having to work overtime
If your employees aren’t performing at their best, they will have to work overtime more often to catch up with their work. This is a concern, as you will have to pay more for the same amount of work, which is not ideal no matter how you slice it. Having a proper employee scheduling strategy for your employees will help to make the work process smoother, meaning that the employees are more likely to finish their work on time.
7. You keep having to hire temps
Having to hire temps is a waste of time and money, as you will have to spend some time training them and acclimating them to the work culture without gaining any long-term value. If your employees can get all of their work done on time, there won’t be any need for temporary workers.
8. You see a higher frequency of customer complaints
Poor employee scheduling may lead to you being late for an appointment with your clients, which will result in them being angry, complaining, and potentially not wanting to continue working with you. If you start to see the rise in customer complaints, employee scheduling may be the reason why.
9. You keep missing deadlines
Having poor employee scheduling may lead to you not being able to deliver the work on time, which will affect both the profitability and reputation of the company. You need to optimize your scheduling to make sure that everybody knows their roles and what they need to do based on a timeline.
Solve These Issues with Time Tracking Apps
All of these issues can be solved through a Cloud-based time tracking app. These apps allow you to keep track of the tasks and the timeframes along with the work hours of each team member. You can see who is working on what at which time. This is an essential piece of information that you can use to see how you can improve the work process of your teams, which will subsequently improve the productivity of your company as a whole.
Timeero provides modern, affordable employee scheduling and time tracking software for all companies. Get in touch today to see how we can help make your employee scheduling and time tracking more efficient.