With the advent of coworking spaces and mobile offices, more and more companies are empowering employees to work from the location of their choice. Studies have shown that remote employees in many cases show more job satisfaction, but remote teams can turn south quickly when there is not proper communication, managerial support, and direction.
Fortunately, many software tools are now available to make managing remote employees easier. Everyone from small start-ups to Google is now utilizing a suite of tools to make their remote employee programs a success. We’ve highlighted some of the findings to running a remote team efficiently and effectively.
Defining a Successful Remote Employee
With any goal, it’s important to define what success will look like. When it comes to managing remote employees and teams, some of the themes we see pop up time and time, again, are:
- Clearly defined team goals and deadlines – It’s important that all members of the team, managers, and employees, have well-defined milestones and timelines that they are to strive to achieve. When there is clarity in the game plan, all the players can operate in synch and reach their goals quickly.
- Time Blocking for success – Without the walls and environmental oversight provided by an office, it’s important that remote employees become masters of their time. Using a time blocking strategy, where overall goals are chunked down into actionable steps and given specific time periods for completion can be a great way to make sure everyone stays on track.
- Keeping organized – The way one’s own environment is organized is a direct reflection of how in line their thoughts are to the project at hand. A messy desk = a messy mind. Many remote workers find that simply taking 5-minutes in the morning or at the end of each day to make sure their designated workspace is tidy can lead to much more productive days.
- Stay in contact – Working remotely can be lonely and without the social interaction provided by an office space, it’s important to have a way for all team members to stay in close contact. Messaging apps like Slack, Google Hangouts, or Skype can be a great way for employees to stay in touch throughout the day in real-time.
- Lower distractions — It’s hard enough to stay focused when you have a cubicle environment and can completely shut your space off and focus in on your work. When you’re working from home or a coffee shop, however, there are so many “shiny things” that can distract you from the task at hand. Make sure you and your remote employees are finding working environments that allow them to have the privacy their focus requires. This could mean a private co-working office, or it might just mean putting headphones with ambient noise in while in a crowded space.
Management Tools for Managing Remote Workers
Messenger Apps for Teams:
Video Chat Apps:
Project Management Apps:
Productivity & Time Tracking Apps:
File Management and Cloud Storage:
GPS Time Tracking for Remote Working Success
One of the biggest issues we hear from businesses allowing their employees to work remotely is that they are afraid that time sheets are not being submitted accurately. How do you know when and where employees are actually working? Were they in a quiet library or a noisy bar?
With Timeero, we’ve solved this remote worker and employee time sheet issue. Timeero makes it easy for remote workers to clock-in and out each day and stamps their GPS location onto each time logged. This allows managers an easy way to know when remote workers are working and where they are working from.
To learn more about how Timeero can assist you and your team of remote workers and employees, you can get started with Timeero free for 14-days. Enjoy.