Why Electronic Timesheets are the Future for Construction Businesses
While many businesses have progressed into the world of technological advancement, the construction industry is still lagging a little behind. Perhaps it is simply because of the nature of the business that has been slow to adopt automation as part of their practices. We can still see that most construction tasks are being done the same way that they were decades ago. Aside from pouring cement or building a ceiling, construction time sheets are undeniably among the most old-fashioned items in the construction industry.
These days, modern businesses have completely ditched paper time tracking in favor of electronic time tracking, whether it’s through mobile phones or other devices. For these firms, results have shown that there is an increase in profits by switching to electronic timesheets, and less time is wasted.
If you are still hesitant to change your ways, keep on reading and you will find out why you should switch out paper timesheets for electronic timesheets.
Having paper timesheets means that your workers are responsible for completing the schedule on their own. This can pose a problem as they may forget to fill in their hours on the day that they work. As a result, they have to try to come up with the most accurate representation of their working hours. However, with all the work that they have done in one day, their memories may not be as sharp as they could be, and mistakes are bound to be made. While it is true that a few errors here and there won’t cost you too much money, the numbers can easily add up, and when that happens, it can be quite costly. To support this point, an assessment showed that companies that are using electronic timesheets pay 2% – 8% less on their labor costs.
Saving Time and Effort
When the time comes for your payroll staff to calculate the numbers from paper timesheets, things can get rather tough and stressful. The employees working on payroll have to collect and process the amount of salary for every single employee by keying in the data to a computer system in order to calculate deductions. This is a tedious process that can be easily solved by the use of electronic time tracking. All you’ve got to do is upload all of your data to the payroll software, and the process can be cut in half, saving you a lot of time in the process.
Falsification of Records
As previously mentioned, workers have to fill in their own hours on time cards, which means that they can falsify the records. Whether they were late or neglected to even show up at the site, they have the power to lie, and what is worse is that they can get away with it. With the use of an electronic tracking system, your workers will be required to clock in and out at the job site in order for their hours to be recorded.
The use of paper timesheets can add up to a huge amount of paper wasted. Once the papers are submitted for processing, they go straight to the trash. Therefore, no matter how small or big your firm is, it doesn’t hurt to show that you are conscious about the environment. If you own a big business in construction, you can save a substantial amount of paper and ink just by throwing out paper timesheets out the window and opting for electronic timesheets instead.
When it comes to security, paper timesheets have none of it. Imagine your competitors digging through your trash and finding out how much your best workers are making. This can lead your competitors to approach your workers with a better salary package. They can even use the information on your labor costs to undercut you and steal your clients. The point is that data security is crucial, and an electronic system can provide you with the security that you need.
As you can see now, there are a number of serious issues with paper timesheets in the construction industry. We are in the age of technology, and if you make it work to your advantage and integrate it into your process, your business will surely be ahead of the game.
Timeero provides modern, affordable construction time-tracking software for SMEs, get in touch today to see how we can help!