5 Important Factors to Consider When Choosing a Time Tracking Software
In order for your business to be as successful as possible, you have to make sure that every process is optimized. One of the best ways to do this is by employing the help of time tracking software.
These digital tools allow you to keep track of every worker’s activities, including their work hours, project progress, work schedule, and more. All of this information is crucial data you can use when doing payroll, considering raises and promotions, and managing shifts.
However, it’s also important to note that each tool also has a different set of features and costs, which means that you will have to choose the time tracking software that is the best fit for your business.
With that said, here are five considerations you have to keep in mind when choosing a time tracking software system for your company:
1. Can you customize the time tracking software to fit with your company’s payroll system?
It’s crucial that the digital tool you use is a better fit for your company, as that will ensure that you don’t have to do as much optimization. Therefore, you should look for time tracking software that has as many features that you require as possible. For example, some time tracking software systems have a payroll option that can simply apply the calculations with a few clicks. This will allow the software to calculate how much you have to pay each worker, which helps to reduce the work of your accounting and HR officers.
2. Is the report from the time tracking software suitable for government audits?
The time tracking software you use should allow you to go back on old data and payroll information to look for mistakes in the records so that your financial records can be accurate. This will help to minimize the issues with tax filing and other payroll problems. You will need to look at the government audit rules for the specific type of business you own and check the features of the time tracking software to see if they are suitable for the auditing rules. It’s important to make sure that the software will allow you to be as hands-off as possible when it comes to the work process, as that will enable you to focus your time and effort on something more important.
3. What hardware is the software compatible with?
Most time tracking software have both desktop and smartphone apps, which means that you can open them on both types of devices. Some software will also come with its own device for specific functions.
For example, certain time tracking solutions for construction workers come with small beeper-like tools that require a simple click to record sign in time and a click to mark signing out. If there’s any immediate task that needs to be handled, the device will vibrate and make a sound so that the worker reads the message. Again, you need to choose a time tracking software system that suits the needs of your company and how well they fit with your working style; otherwise, it may be more of cumbersome than it is beneficial.
4. Is the data record accessible?
You want to work with a system that has as many automated options as possible, as that will ensure minimal input from you or your employee outside of the initial setup. The software should track all data automatically and allow you to access it whenever possible. It should also have some sort of notification system, as well as an internal communication platform for you to chat with your team. This will ensure that everything is more convenient and easy to use as a whole.
5. Does the software let you see and manage the Key Performance Indicators (KPIs)?
As a manager, KPIs are something that you should always strive to achieve. Therefore, it’s essential that you use an software system that allows you to make a note of the desired indicators. This will allow you to make adjustments to the work process in real-time to get closer to your goals.
If you’re looking for a time tracking software solution with powerful scheduling features built in, Timeero is your best option. Get in touch with us today to see how we can help your business increase efficiency and boost profits.