How to choose an employee time clock software
Sadly, there are a lot of businesses still tracking time using paper time cards or spreadsheets. This is a very common practice that hurts a lot of businesses. There are several reasons why businesses are still tracking time the old way. The most common reason being is that business owners simply don’t know where to start looking. Are you lost trying to find an employee time clock solution for your business? Do you not know where to start looking for the right time tracking solution? Read more to find how to get started.
Getting started looking for a time clock solution
Tracking time is essential for a business owner in understanding costs and setting pricing. To find a good time tracking solution, you first need to ask yourself a few questions such as:
- Are your employees always on the go or working from the office?
- Do you have remote employees who may not necessarily share the same space with you?
- Are employees paid hourly?
- Do you need to know where your employees are at, any given time?
Answering some of these questions will help you better find a time tracking solution. You may want to consider these features when picking a time clock solution:
Imagine being able to know where all your employees are without having to make a single phone call? What if all you had to do was to open an app and be able to pinpoint where all your employees or all the people you supervise are at. Yes, with the right GPS time tracking software, you can easily pinpoint on a map where your employees are at anytime they are on the clock. Being able to track location is also important for the safety of your employees, as a manager can know the last known location of an employee. Hence in this day and age of smartphones and tablets, employers should be able to know when and where their employees clocked in and out.
Do you spend a good amount of time doing payroll? Valuable time that you could be spending with family or time that could be invested in other parts of the business, can be saved by using a time clock that can also generate payroll. A good payroll report should show you how many hours have been worked by an employee and the total compensation for the employee. Also, it should be able to calculate the hourly costs on a given project based on the combined times of employees for a specific project. Having a time clock solution that generates payroll stubs should definitely be a given.
Mobile apps & time tracking
When workers have the ability to record daily hours on their mobile devices, companies can accurately capture GPS location-stamped employee timesheets. This saves time and reduces the costs associated with manual data entry and processing. With the mobile app downloaded to their phones, employees are able to easily track their time. As a business owner, you will have better insight into billable versus non-billable time.
It’s important that users are able to clock in from anywhere and at anytime without having to resort to a paper time card. Also, it is worth mentioning that not all mobile apps are the same as some work offline and some don’t. The mobile time tracking solution you go with should be able to function offline especially when you have a bad internet connection. Too often, your employees may not have access to a good connection and the last thing you want is for them to switch back to paper time cards just because you picked the wrong solution.
Easy time management
We are all creatures of habit and mostly hate change. The time tracking solution you go with should be easy to use. Most importantly, it should let you easily manage employee time. The last thing you want, as a manager or as a business owner, is a solution that is more complicated than it should be. If your time tracking app is complicated, it will most likely not be embraced by your employees. Most time clock solutions should let you clock in multiple employees at once. Tersely put, the solution you go with should let you edit and approve time easily.
Accounting and Project Management software integration
“I love double entry”, said no one ever. You need to be able to integrate with your accounting or project management software will help you avoid some of the double entry work that can be very time-consuming. This is a pretty tough requirement to meet as there are a plethora of apps that cannot simply talk to or integrate with every other system out there. Most time tracking apps you will find, can integrate with popular accounting systems like QuickBooks. If that’s important to you, make sure that your software can integrate without any additional cost.
By using mobile scheduling software, there is a reduction in manual work orders and the need for paper printing and handing out physical daily assignment sheets. A good time tracking solution should be complemented with scheduling and give workers access to their daily assignments through apps on their mobile devices. Through scheduling, they can be alerted to assignments in real-time, and accurately document the day’s activity plan, complete with job details, addresses, and client information. The time saved by companies eliminates the need for back and forth phone calls to coordinate these important details. Workers also gain the ability to update an assignment status and document new jobs without having to directly contact the office, improving the efficiency of their day-to-day operations.
Need a time tracking solution?
Are you a service business owner or confused about which time tracking solution to go with? Go for a simple time tracking solution like Timeero. Start your free trial here.