Time tracking software has been used widely to track employees’ working hours in an easier and more convenient manner. However, in order to achieve optimal results and a full range of benefits, you need to make sure that your employees are on the same page when it comes to using the software. Even the best software out there won’t be able to operate to its full potential if the users refuse to get on board. Let’s take a look at some of the benefits that time tracking software can offer.
The Benefits of Time Tracking Software
With time tracking software, the use of time cards is eliminated. This means that time cards can be processed online in an automated manner and employees don’t have to bother themselves with filling out and handing in paper cards ever again. They will also get paid exactly according to how much they worked without having to remember or estimate the number of hours that they were doing their jobs. More importantly, they will get paid accurately without any shortage of wages due to errors. In addition, as workforce management software records the exact time that a person clocks in and out, employees will be motivated to be punctual and more willing to work beyond the end of their shift, knowing that they will be compensated.
Now that the benefits have been outlined, this article will move on to a number of steps that you can follow to ensure employee participation during the implementation of the time tracking software.
1. Find a Good Implementation Manager
For your employees to become motivated to use the software and app, they need someone to look up to and someone to guide them. Therefore, you should find an inspiring implementation manager to lead the project. It doesn’t even have to be someone from the Human Resources department. You only have to find someone who is energetic and is capable of being the driving force of the project.
2. Establish an Implementation Plan
Once your implementation manager is on board, the next step is to establish a plan. You will need your manager to work closely with the software provider to come up with an implementation schedule. It is the manager’s job to modify it to fit with the employees’ schedule.
3. Test Out in Stages
Start testing out the time tracking software as it progresses. In the first few weeks of implementation, you should have everyone clock in with the new system to see how well it works. After that, you can move on to other stages such as running and exporting timesheet reports and approving time off requests.
4. Create Training Materials
When dealing with technology, you should never assume that everyone will have the same level of understanding. Your implementation manager should develop training materials that are detailed and easy for everyone to understand, especially those who are not tech-savvy.
5. Coach Managers First
It is highly recommended that your implementation manager train employees on the managerial level first. This is so that the managers can be responsible for the training of employees in their own departments. It is also a good idea to establish an incentive system to reward managers for achieving universal adoption with their departments.
6. Educate Managers on the Benefits
Everyone in the company, including the managers, should understand the benefits that they can gain from workforce management and time tracking software. This is imperative as managers need to be motivated enough in order to successfully inspire their teams. Some benefits that should be conveyed to your managers are:
– More effective oversight
– Ability to keep track of goals
– Ability to track the hours spent outside of the office
– Less time spent on scheduling
– Employees are able to handle their own shift trading
– Employees don’t have to fill out paper time cards
– No more time card errors and mistakes
– Gain more insights through data analytics
After managers are aware of all these benefits, they can relay the information to their team members effectively and enthusiastically.
Timeero provides modern, affordable mileage and time tracking software for enterprises, get in touch today to see how we can help!