How to move your team off paper timesheets
Getting rid of paper timesheets for your organization
One of the biggest challenges to implementing electronic time tracking is people, not technology. We are creatures of habit. We don’t like change and can be very resistant to change.
Once you’ve selected a time tracking solution, the more difficult part is getting everyone to use it. Fortunately, there are ways to drive adoption.
Introducing the time tracking solution to your team
Introducing a new time tracking solution is like introducing your new boyfriend, girlfriend or fiancée to your family members; you just can’t predict how they’ll be accepted. After on-boarding several different companies from different industries, we know a thing or two about driving adoption for a time tracking solution within your organization. So what happens when you try to get employees to use a new solution?
* Some will happily comply and embrace the solution. –
* Others may whine and complain.
* Some will fail to take immediate action or adopt the solution immediately.
There aren’t any predicate statistics to back immediate adoption percentages. However, there are some more specific observations we’ve noticed and employees will fall into one of these categories:
* Completely refuse to use the new time tracking solution.
* Complain it’s not functional on their devices.
* Find fault with the solution and claim it doesn’t work.
* Feel micromanaged because GPS tracking.
* Some may not want to use their own devices for work. This is definitely a growing trend and becoming more acceptable.
* Threaten to quit.
However, there are some noticeable trends such as:
* Older workers who have worked for a company for more than 20 years tend to have a harder time embracing the solution.
* Younger employees of ages 20-30 year olds are likely to experience less of a headache.
The most important thing to do in order to help employees embrace the new time tracking solution is to simply help them understand the benefits to them and the company:
* Mobile time tracking solution is easier, and more accurate than time sheets.
* A time tracking solution is essential to cutting down on costs, which leads to more profitability for the company as well as individuals.
* GPS tracking is only alive for clock ins and clock outs.
* Anyone who wants to quit because you are trying to improve a business, is probably not interested in cutting down on costs and probably not an asset. Also, the employees who complain the most or are most resistant are the ones that were probably under suspicion of time theft or buddy punching.
Tips To Getting Your Team on Board
Make sure to take advantage of the free trial period offered forTimeero. The opposition you will face during the trial period is simply a test, so you’ll need to be strong and consistent during this short period. There are some tips on helping adoption easier:
* Make sure managers are all in – without support from managers.
* If you have a big team or organization, consider moving one department at a time.
* Hold a meeting to set everyone up – help them download the mobile app and show them how to login and clock in and out. It literally takes less than 5 minutes.
* Enforce a policy where all timesheets are done through the time tracking app. It’s important to enforce this policy strictly in order to drive faster adoption. Sometimes you may have to enforce it the hard way by “If you want to get paid, then use the new time tracking software”.
* Still on aTimeero free trial? Use this opportunity to run a trial punch trial & payroll period.
* It’s important that your employees don’t treat the trial period or whole switching period as an experiment.
So how bad do you want to succeed? Implementing a time tracking solution is essential in cutting down costs and cutting down on time theft. Moving away from paper time sheets to electronic time tracking is the right decision; the monetary return on investment is immediately obvious.
Furthermore, users of Timeero don’t have to mess around with paper time sheets. Time is money, hence your time should be spent wisely. So instead of spending 15-20 hours a week chasing paper time sheets and doing payroll, you could be doing that in less than an hour.
Don’t let resistance or opposition from within your organization stop you. People are the main hindrance to the adoption of time tracking solution. You’ll not regret you did it; you’ll have had it sooner.