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5 Best Employee GPS Tracking Apps: Tested and Compared

Natasa Djalovic
Last update on:
February 24, 2022 8:07 AM
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You’ll notice that there are many GPS tracking apps on the market. 

The list of tools doing some sort of GPS tracking keeps growing every day. Some stay in business, yet many go under after a short time due to the lack of precision and relevant features.

All this means that finding the best GPS employee tracking apps for your needs can be tricky. Your time is valuable, which is why we decided to do research, so you don’t have to.



examples of best employee gps tracking apps

What Are Employee GPS Tracking Apps?

When you're managing a mobile or remote team, knowing the location of each employee while they're supposed to be working is a must. GPS time tracking tools allow you to monitor your employees as they move between clients and work sites. 


Using this kind of software offers you insight into your team's visibility and attendance by capturing their locations so that you don't have to be present there in person.   


A reliable employee location tracking app will help you:


1. Ensure your employees show up on time for work 

2. Document your employees' clock in and out times 

3. Optimize your dispatch process 

4. Prevent mileage theft 

5. Eliminate buddy punching. 


What Are the Challenges When Picking the Best Employee GPS Tracking Apps?

The biggest obstacle you encounter when trying to compare the best employee GPS tracking apps is their abundance. In other words, you’ll have to spend hours reading about their features, benefits, and shortcomings until you decide on the one that’s right for your business. 

 

And that means only reading about them without having an opportunity to give them a try and see for yourself whether they work for you. 

 

That’s why we decided to do the legwork for you! 


Despite the large number of GPS tracking systems to choose from, we’re going to focus on 5 that stood out after reviewing and testing over 15 GPS tracking tools.

* QuickBooks Time (formerly TSheets)

* Timeero (this is us)

* ClockShark

* Hubstaff

* VeriClock

Unlike other comparisons of the top employee GPS tracking apps, our recommendations are based on a comprehensive review of over 15+ GPS tracking systems. The reviews include screenshots, user reviews, and feedback from hundreds of business owners.

We speak to business owners every day who are either looking at automating their timesheets or tracking their employees’ locations. So we decided to share what we’ve found to be some of the best employee location tracking apps or GPS tracking software.


What to Consider When Comparing Time & GPS Tracking Apps

There are many similarities and variations between various GPS tracking apps. So what do you need to look out for when comparing tracking service providers?

 

Our team has reviewed hundreds of reviews from users of different platforms. We’ve spoken to more than 700+ business owners, both users and prospects, looking for the best employee GPS tracking apps. We have also spent hours testing many of these GPS tracking systems, including doing test drives ourselves.

These are some of the factors you should consider when comparing GPS tracking apps:

  1. Quality of GPS tracking
  2. Price
  3. User Reviews
  4. Ease of Use
  5. Integration with your existing software
  6. Support

Quality of GPS Tracking

GPS tracking is by far the most crucial feature for business owners trying to track the whereabouts of their employees.

When you are on the hunt for the best field employee tracking app, it’s very easy to get misled by wonderful demos that do not show real-world GPS tracking results. One of the most interesting findings from this study was that GPS tracking means something different to each GPS tracking app provider.

In order to offer you the best advice, we decided to take all 5 apps on a test drive.

 

We literally drove around a small farm town with a great GPS satellite signal. To see how each and every one of these apps would perform under the same conditions, we chose a clear space with great GPS satellite signals.

The tests were run on an iPhone 11 Pro Max. Each consisted of a mile-long drive to see how many GPS logs each app would capture over a period of time.

 

Here are the insights we discovered about each drive.


Timeero

Timeero

* We then decided to make a reverse turn and clock out to stop mileage tracking. This is the reason you see a red dot next to the gray dots.

As you will notice, the Timeero app captures many GPS points. Still, if you are looking to capture one or two points every hour, then the tracking from Timeero may not be that important. It’s worth mentioning that the frequency of GPS points captured by the Timeero apps can be adjusted for mileage and location tracking needs, which gives you full control of the metrics it collects.


QuickBooks Time (formerly TSheets)

The TSheets app was able to capture two points between clock the clock in and clock out points:

It does show the slight reverse turn we made and when the clock out happened. The results are very consistent with what QuickBooks Time claims their app does.


ClockShark

The ClockShark app showed 3 points - clock in, a point midway, and clock out points:


This isn’t surprising as the ClockShark app only captures GPS log points every 15 minutes to an hour.

Our drive was 22 minutes hence the results you are seeing. A lot can happen between 15 minutes to an hour, so if you are looking for more GPS logs, then ClockShark may not be the best GPS app for you. However, their solution can work great if you want moderately general tracking.

Hubstaff

Hubstaff had the oddest path. The path simply did not reflect the path we traveled at all:


It was also very confusing because the app kept plotting location paths even after clocking out. We couldn’t tell exactly when the GPS points were captured, and it felt intrusive that points were captured even after clocking out.

The results from the test were all over the place here, and that can be somewhat confusing. 


VeriClock

The Vericlock app did a pretty good job of plotting the points that were traveled. The tracking was consistent with the route we took:

The only drawback with Vericlock is that you cannot see the GPS points in the mobile app. You can only view this on the website version.

You have to log in to the web/desktop app to access the path traveled information.

 

If you are looking to access GPS locations on the go inside your app, then this won’t be ideal.


Key Takeaway:

The Price of the Best Employee GPS Tracking Apps

Comparing pricing of GPS tracking tools can be very tricky, as each provider uses different pricing methods.

Timeero Pricing

Standard - $5 per user per month + $10 base fee

‍Premium - $10 per user per month + $30 base fee

QuickBooks Time Pricing

Premium - $8 per user per month + $20 base fee

Elite - $10 per user per month + $40 base fee

Hubstaff Pricing

Desk plan - $7 per user per month

Desk & Field - $10 per user per month (to use any of the above features you will need to be on the field plan)

Enterprise - $20 per user per month

Vericlock Pricing

$5 per user per month + $10 base fee

Clockshark Pricing

Basic - $3 per user per month + $15 base fee

Standard - $6 per user per month + $25 base fee

Pro - $8 per user per month + $45 base fee (to use any of the above features, you will need to be on the field plan)

Expert - $12 per user per month + $90 base fee


User Reviews

Again, we spoke to users of various GPS tracking apps for this study. We read more than 1,000+ user reviews.

Before we display our findings, it is essential to give you a little bit of context. When considering user feedbacks for the top employee GPS tracking apps, you are looking at two different kinds of users:

  1. The employer or decision-maker users who tend to leave reviews from an administrator’s perspective.
  2. The employee users who are usually the ones clocking in and out on a daily basis and being tracked through GPS.

The reviews on business review sites such as Capterra and G2 can be biased as they are incentivized reviews. Vendors get to cherry-pick and incentivize (through Amazon gift cards) those who leave a review.

However, the reviews on the iOS Appstore and Google Play Store are raw reviews from regular daily users. It’s fair to mention that users tend to leave a review when they are frustrated, so reviews on both app stores can be a little negative sometimes.

We focused on the GPS tracking capabilities and chose ratings from Google PlayStore because the reviews there are not incentivized, and Android users tend to leave more reviews than their iOS user counterparts.

We picked out the most relevant reviews of the Google PlayStore (rated based on vote count).

Timeero

Timeero is one of the best employee GPS tracking apps. It’s built specifically for professionals who want to have deeper location insight and also track mileage:

We do have an affinity towards Timeero because we are the people behind it.


Background tracking:

It will track your employees’ route in the background once they clock in. Tracking stops after clocking out, which is great in terms of privacy.

Geofencing:

The Timeero app uses geofencing to automatically clock in/out employees. This feature will tremendously help mobile workers who forget to track their time. 

Offline mode:

Timeero app works offline. This is great for mobile workers in areas without a good internet signal.

Timestamped locations:

It captures location timestamps, so you will know when a location was captured.

GPS frequency:

It is based on movement (if one moves more than 150 feet) and also captures location every 5-10 minutes, if it’s working properly.

Breadcrumbing:

Timeero supports breadcrumbing, meaning that you’ll get a detailed report with every location your employees have been while on the clock. 

Path Playback:

This feature allows you to replay the routes traveled by your employees. 

Mileage tracking:

Using mileage tracking makes it possible to easily and accurately calculate how many miles every employee traveled, and reimburse them. 

GPS point accuracy and speed:

Yes. Both of those metrics are captured, so you will know how fast a user was traveling and how accurate we think the GPS point is.

Pricing 

Timeero offers a 14-day free trial that will allow you to try out its different features and functionalities. The Standard plan starts at $5 per user per month and a $10 monthly base fee, while the Premium plan starts at $10 per user per month and a $30 monthly base fee. There’s also the Enterprise plan, available for 250+ users, that can be tailored to your needs.  

Google Playstore Rating:

4.5

Apple AppStore Rating:

4.7

Reviews (based on the most relevant reviews)

Overall Pros & Cons:

This might sound a bit boastful, but based on all the evidence from our testing, Timeero is one of the best employee GPS tracking apps. For example, it has all the relevant features that allow employees to manage remote and mobile workers, including mileage tracking, breadcrumbing, as well as accurate GPS location and speed. Therefore, if you are looking for a GPS tracking app that will give you the deepest insight on location activity, this is the right solution for you. 

 

Of course, it’s not all perfect, as the reviews below show. The biggest drawback we noticed in the PlayStore reviews is that Timeero is not a free app:


QuickBooks Time

QuickBooks Time is a generic yet robust time-tracking software built for businesses in different industries.

Besides its time-tracking capabilities, QuickBooks Time comes with GPS tracking, which makes it a solid contender in this category of apps. 

We think it’s a pretty decent GPS tracking app even though the company’s primary focus is on timesheets.

Background tracking:

It will track your app in the background once you are clocked in. Tracking stops after clocking out, thus preventing potential privacy issues. 

Geofencing:

The QuickBooks Time app uses geofencing to remind employees to clock in and clock out, which can come in handy for those who tend to forget to do so. 

Offline mode:

The QuickBooks Time app works offline, which is great for mobile workers since their cell phones may not always have a great internet connection signal.

Timestamped locations:

It captures location timestamps, so you will know when exactly a location was captured.

GPS frequency:

It is based on movement and also captures location every 5-10 minutes if it’s working properly. 

Breadcrumbing:

QuickBooks Time is also capable of showing the breadcrumb trail path of every employee so that you can see whether they use the shortest routes. 

Path Playback:

With this feature, you can replay the routes traveled by your employees. 

Mileage Tracking:

One of the biggest issues we have with this app is its lack of mileage tracking. Without this useful feature, business owners can’t be sure how many miles their employees traveled and additionally complicates the entire reimbursement process. 

GPS point accuracy and speed:

Both of those metrics are captured, so you will know how fast a user was traveling and how accurate we think the GPS point is.

Pricing:

QuickBooks Time offers two plans:

  • Premium, which starts with a $20 base fee + $8 per user per month, and 
  • Elite, which starts with a $40 base fee + $10 per user per month.  

There’s also a 14-day free trial so that you can check how the app works for you. 

Google Playstore Rating:

4.1 (based on December 13th, 2021)

Apple AppStore Rating:

4.5 (based on December 13th, 2021)

Reviews (based on the most relevant reviews)

Overall Pros & Cons:

Overall, QuickBooks Time is among the top employee GPS tracking apps you can use with your team for a higher price. It’s a good tool if you want location and time tracking altogether.

What QuickBooks Time lacks are frequent location updates and accurate mileage tracking. From some relevant reviews and talking to actual users, we noticed the app tends to crash a lot for various reasons. Another issue is the GPS tracking unreliability.


ClockShark

Background tracking:

It will track your app in the background once you are clocked in. Tracking ceases after clocking out, thus protecting the user’s privacy.

Geofencing:

The Clockshark app uses geofencing to remind employees to clock in and clock out.

Offline mode:

Some parts of the Clockshark app work offline. For example, you can clock in and clock out, but you cannot check your timesheets without an internet connection.

GPS frequency:

It captures the location every 15 minutes if it’s working properly.

Breadcrumbing:

Clockshark supports breadcrumbing so that you can see the trail path of every employee and check the routes they use.

Path Playback:

It’s a handy addition and with Clockshark you can hit replay and watch the exact routes your employees take while at work. 

Mileage tracking:

Clockshark doesn’t provide the mileage tracking feature. 

GPS point accuracy and speed:

The app delivers great in this department as both metrics are captured, so you will know how fast a user was traveling and how accurate we think the GPS point is.

Pricing:

Clockshark offers three different plans based on the number of users and features you need. 

 

The Basic Plan comes at $3 per user per month + a $15 base fee, and it provides basic GPS tracking. 

 

The Standard plan starts at $6 per user per month + a $25 base fee. This higher price is justified by advanced GPS tracking and other useful features that can make your remote and mobile workforce management easier and more transparent. 

The Pro plan is $8 per user per month + a $45 base fee, but it doesn’t have any additional GPS-tracking features.  

 

($3/user/month + $15 base fee for Basic GPS tracking) and ($6/user/month + $25 base fee for Advanced GPS tracking such as Geofencing and route replay/review)

Google Playstore Rating:

3.6 (based on December 13th, 2021)

Apple AppStore Rating:

3 (based on December 13th, 2021)

Reviews (based on the most relevant reviews)

Overall Pros & Cons:

We think the Clockshark team has done a good job with their product as it seems like a reliable GPS tracking app for your field needs. However, it doesn’t seem to capture enough GPS points based on our testing.

Finally, the most noticeable problem with Clockshark has to do with battery usage and server syncing problems as noted by many such reviews:


Hubstaff

Background tracking:

It tracks your movement as soon as you open the app, though we couldn’t precisely tell how the tracking process works.  We couldn’t tell right away when and how tracking happens.

Geofencing:

The Hubstaff app uses geofencing to remind employees to clock in and clock out.

Offline mode:

Hubstaff app works offline, so you don’t have to worry about areas that have poor signal coverage. 

Timestamped locations:

It captures location timestamps, so you will know when exactly a location was captured.

GPS frequency:

The results were all over the place during our testing, so we’re not sure how well this feature works. Hubstaff does have a customizable setting for accuracy and GPS points. We had the minimum location distance set to 500 meters and “Only Significant Changes” turned off. Yet, the GPS points did not accurately capture our path traveled.

Breadcrumbing:

Hubstaff supports breadcrumbing so that you can see the trail path of every employee and check the routes they use.

Path Playback:

Hubstaff allows you to replay the routes traveled by your employees. 

Mileage tracking:

Unfortunately, the app leaves a lot to be desired when it comes to mileage tracking as it doesn’t support this functionality. 

GPS point accuracy and speed:

Hubstaff captures both of these metrics, thus providing you insight into how fast a user was traveling and how accurate we think the GPS point is.

Pricing:

Hubstaff Field starts at $10 per user per month for a minimum of 2 users, but you can also ask for a customized Enterprise plan that offers advanced features and more seats. 

 

There’s also a 14-day trial to see whether it’s a good fit for your needs. 

 

($10/user/month for GPS tracking and starts at $20/user for 2 minimum users)

Google Playstore Rating:

3.3 (based on December 13th, 2021)

iOS AppStore Rating:

4.5 (based on December 13th, 2021)

Reviews (based on the most relevant reviews)

Overall Pros & Cons:

Hubstaff is a feature-rich app, and it comes packed with a ton of functionalities for monitoring your employees.

 

On the other hand, there are several confusing aspects of the user experience, especially when it comes to GPS tracking. We found that the app was tracking even when we clocked out, which is very inconvenient, especially when users think they are off the clock and not being tracked. 

Also, the GPS points never really synced to the server. The path traveled did not accurately represent where we went, and that’s very disappointing.

 

Reviewers can be unforgiving and blunt in their feedback, so this should be taken into consideration too. Comments with upvotes seem to show that this app works well for some users.


VeriClock

Background tracking:

It will start tracking your location in the background once you are clocked in.

Geofencing:

The Vericlock app uses geofencing to remind employees to clock in and clock out, just like all the other tools on this list. 

Offline mode:

Vericlock app works offline, which is great for mobile workers since their cell phones may not always have a great internet connection signal.

Timestamp locations:

It captures location timestamps, so you will know when exactly a particular location was captured.

GPS frequency:

It captures the location every 15 minutes if it’s working properly.

Breadcrumbing:

Vericlock also supports breadcrumbing, so that you can see the trail path of every employee and check the routes they use.

Path Playback:

This app doesn’t feature the path playback functionality. 

Mileage tracking:

There’s no mileage tracking either, so if you want to automate this process, this Vericlock isn’t among the best employee GPS tracking apps for your needs. 

GPS point accuracy and speed:

On the upside, Vericlock captures both of these metrics, thus providing you insight into how fast a user was traveling and how accurate we think the GPS point is.

Pricing:

Vericlock offers a simple pricing plan - there’s a $10 base monthly fee + $5 per user per month. 

A free trial is also available if you want to take the app for a test drive. 

Google Playstore Rating:

3.7/5 (based on December 13th, 2021)

iOS AppStore Rating:

2.7/5 (based on December 13th, 2021)

Reviews (based on the most relevant reviews)

Overall Pros & Cons:

Vericlock seems to have a simple interface, which is a huge plus for not tech-savvy users. We were happy with the GPS tracking capabilities as it correctly recorded the path we took. The biggest drawback with Vericlock is that you cannot access your time cards or your path traveled in the mobile app. You have to log in to the web app.

Also, the app doesn’t function without an internet connection, which isn’t ideal for field workers who work in areas without a consistent internet signal.


Ease of Use

Most early software in the GPS tracking space was initially built for office workers. You can easily conclude this by the look of their user interface. 

 

Timesheet apps with GPS tracking are inherently complex due to infrastructural problems like lack of network, mobile battery lifespan, etc.

Unlike office workers, field workers are always on the move, so all these issues have to be fixed. 

The best employee GPS tracking apps are battery-friendly and come with offline functionality. 

The less intuitive the software is, the more excuses your workers will have for not tracking their time and location precisely.

 

Our findings around ease of use were published in the article QuickBooks Alternatives for Tracking Time And Field Employees.


Integrations With Your Existing Software

This is an extremely important aspect of an employee GPS tracking tool, and yet it’s sometimes overlooked.

When considering a GPS tracking app, make sure you check out third-party integrations.

Ask the app provider early on about how they sync with third-party software you are using already and if they do so at an extra cost.

 

Conclusion: When it comes to integration with third-party software, make sure you have a clear but open-minded conversation with the GPS tracking app provider you are considering.

 

Here are the integration reports on the respective location tracking apps we reviewed.

Timeero

Timeero plays well with popular accounting software such as QuickBooks and Xero. It also integrates with popular payroll software such as ADP and Gusto. With the Zapier integration, you can connect Timeero to over 3,000 apps.

With the Zapier integration, you can connect Timeero to over 3000 apps!

Timeero also has a free concierge service that helps prospects with their integration challenges.


QuickBooks Time

QuickBooks Time also integrates with Quickbooks and Xero, another accounting software.

In addition to integrating popular apps, QuickBooks Time offers a supported integration to over 30 apps. 

Some of the apps include Gusto, Square Point of Sale, Rippling, Expensify, RUN Powered by ADP, Square Payroll, OnPay, Wagepoint.

Hubstaff

Hubstaff also integrates with QuickBooks:

It also integrates with many popular project management solutions, allowing admins to see exactly what their team members are working on and how much time they’ve spent on individual tasks.

In addition to integrating popular apps, Hubstaff offers a supported integration to over 30 apps. Some of them include:

PayPal, FreshBooks, Freshdesk, Wrike, Breeze ChMS, Teamwork, and more.

ClockShark

ClockShark also integrates with Quickbooks.

In addition to integrating popular apps, ClockShark offers a supported integration to other apps, some of which are ADP Workforce Now, RUN Powered by ADP, and more.

VeriClock

VeriClock has built-in bidirectional integrations with all QuickBooks desktop versions, QuickBooks Online, Sage 50 US, and Sage 50 Canada.

The integration with Vericlock is very easy. When you sign into Vericlock, Integrations is one of the icons on the menu bar.

When you click on the Integrations tab, it takes you to a page where you can select one of the above-listed apps.


So, Do You Have Enough Information to Pick the Best Employee GPS Tracking App?


We hope this review will help you make an informed decision when it comes to comparing the best employee GPS tracking apps.


We included all the relevant features and aspects of each tool side by side so that you can easily see how each one stacks up against the other four. If you have any questions, be sure to reach out to us.


AUTHOR
Natasa Djalovic

Natasa is a writer specializing in the IT and software industry with 6+ years of experience in content writing and online marketing. During that period, she wrote more than 1,000 articles and several ebooks. She majored in English language and literature and loves cats, sneakers, and candy. When she's not working, she's probably binge-watching Netflix.

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