Timeero’s Electronic Signatures Feature: A Comprehensive Guide
Jessica Helms
Last update on:
July 11, 2025 9:56 AM
Published on:
“I just don’t know if my employees are actually showing up to each appointment in the field. I wish I had a better way to hold them accountable.”
For managers that oversee a large team, it’s hard to keep track of your employees’ whereabouts. At the end of the day, they return to the office and fill you in on their completed tasks. But all you have to go on is their word.
Unfortunately, some employees take advantage of the freedom they have in the field. They don’t knock on every door or visit every patient, but they submit timelogs and mileage records that say they did.
Having a reliable way to confirm your workers clocked in and finished their tasks would help you guarantee the accuracy of timesheets and mileage reports.
Timeero provides a secure and convenient way for employees to acknowledge their timesheets are an accurate representation of their workday through digital signatures.
In this article, we’ll cover:
What Timeero’s Electronic Signatures feature is
How to enable Signatures in Timeero
How employees can capture their signatures
Where employers can view employees’ signatures
Hold your employees to a higher standard.
Eliminate the guesswork with Electronic Signatures.
What you need to know about Timeero’s Electronic Signatures
Timeero is a comprehensive workforce management solution that tracks employees’ time, mileage, and location through GPS technology.
When your employees use Timeero to track work hours, the software automatically generates a timesheet displaying total hours worked as well as mileage, if applicable.
When Timeero’s Electronic Signatures feature is enabled within company settings, employees are allowed to digitally sign their timecards within the mobile app prior to clocking out. When an employee adds their signature to their timesheet, they are verifying the accuracy of work hours, breaks, jobs and mileage.
Digital timecard signatures reduce the amount of time managers spend approving individual timecards, since they can assume submitted records with signatures are true.
Signatures on Timeero (employee view).
When records are called into question during a lawsuit, Electronic Signatures stand as an unaltered record of employee acknowledgement.
This is especially helpful in states like California that have strict meal and rest break laws. An employee’s digital signature coupled with Timeero’s California Break Attestation form is accepted as legal evidence that mandated meal and rest breaks were provided by the employer.
Note: The signatures feature is only accessible to those enrolled in Timeero’s Premium plan
How to enable Timeero’s Electronic Signatures
Enabling electronic signatures for your company is simple and straightforward. Follow the steps below to enable the function for your teams.
Access your company settings within the Timeero web portal
Locate the "General" settings and activate the "Enable Signatures" option
Save your changes
Locate the "Signatures" submenu and select the desired settings for electronic signatures. These settings may include specifying which types of timesheets require signatures and whether customer signatures are mandatory.
How to use Timeero’s Electronic Signatures– Mobile App
Your team members can use the Timeero mobile app to electronically sign timesheets and break forms.
Signatures can be obtained through several methods:
1. Signing from the time clock. From the time clock, individuals can access the "Signature" option and choose the signature type (employee or client). They can then use their finger or a stylus to sign and save their signature. For client signatures, the client will need to type their name below the signature.
Adding an employee signature from time clock
2. Signing from the timesheet view. At the bottom of the timesheet, an employee will locate the "Signatures" section. They will then click "Add Signature," select the signature type, sign electronically, and save. Using this option is similar to signing from the time card. Just like the previous method, client signatures require them to type their name for security purposes.
The signatures function.
3. Adding signatures to California Break forms. When submitting the California Meal & Rest Breaks sign-off form, tap the pen icon next to the "Submit" button. Sign electronically and save.
Please note, electronic signatures in Timeero are captured exclusively through the mobile app. The web portal does not offer signing functionality.
How can Employers view employees’ captured signatures?
For managers and administrators, viewing signatures on timesheets and break forms within the web portal is simple. Since signatures are collected on two separate documents, the navigation process to view signatures for each is unique.
How to view electronic signatures on timesheets
Go to the "Time & Mileage" section
Select the desired timesheet using the "View Timesheet" icon
In the top right corner, you'll see the number of signatures attached to the timesheet
Timeero displays the total number of signatures added to timesheets.
Select the number to see a preview of all signatures
Clicking on a specific signature reveals its date, time, and type (employee or client)
Signature details available in Admin view
How to view employee signatures from California Break Sign-Off forms
From the web portal, navigate to the "Reports" section and generate the "Daily Sign-Offs" report
If a form has a signature, a "Signatures" icon will appear on the right. Click on it to view a signature preview.
When you click on an individual signature, it displays the date and time the signature was captured.
How can Timeero’s Electronic Signatures benefit your business?
Timeero's Electronic Signatures feature offers a multitude of advantages for business owners and employees. Let’s take a look at some of these benefits.
Enhanced Efficiency
Timeero eliminates the need for printing, distributing, and physically collecting timesheets and break forms by automating these tasks. Using electronic signatures streamlines the timecard approval process, eliminating additional administrative steps.
Improved Accuracy
Electronic signatures provide a clear and verifiable record of who signed off on a timesheet or break form. Timeero's Signatures feature reduces the risk of misplacing timecards and decreases disputes regarding approvals.
Requiring employees to append signatures provides a tamper-proof record, reducing confusion and inaccuracies in payroll processing.
Secure Recordkeeping
Electronic signatures add an extra layer of security to timesheet management. Any edits made to timecards after the initial signature is saved are timestamped. This provides a detailed log of changes in case of an audit.
This can be crucial for both enterprises and small businesses that need to comply with industry regulations or legal requirements. For example, if there is ever a dispute over an employee's work hours, the electronic signature can provide a verifiable record of when the timesheet was approved.
Increased Convenience
Electronic signatures can be obtained anytime and anywhere, through the Timeero mobile app.
Employees no longer need to be in a specific location to sign off on their timesheets, and admins can verify work is done from their own mobile devices. This flexibility can significantly improve the payroll process.
Optimize your company’s timekeeping processes with Timeero
Whether you’re overseeing a group of remote employees or trying to ensure California's labor regulations are followed, the addition of Timeero’s Electronic Signatures simplifies timesheet verification and payroll processing.
Q: Is it legal to use electronic signatures for time tracking and payroll verification?
A: Yes. Electronic signatures can be legally used for employee time tracking and payroll verification. The United States has adopted electronic signature laws that give electronic signatures the same legal validity as traditional handwritten signatures.
Q: How can I add my signature within the Timeero app?
A: Employees and clients can sign timesheets and break forms directly within the mobile app.
To add your signature, open the Timeero app, select “Start”, navigate to the timesheet screen, and select the “Signature” option. Next, choose the signer type (employee or customer), and sign using your finger or stylus.
Q: How do I enable Electronic Signatures in Timeero?
A: You can enable Electronic Signatures within your company settings from the Timeero web portal. Go to "General Settings," activate "Enable Signatures," and save. You can then configure specific settings like which timesheets require signatures in the "Signatures" submenu.
Discover How Timeero's Signatures Can Transform Your Workforce Management
Proof of work, streamlined approvals, and happy employees are just a few clicks away.
Jessica is a skilled writer and proofreader with a unique flair for crafting engaging and impactful content. Her work reflects her ability to connect with clients on a personal level while successfully addressing their most pressing concerns. Jessica's professional background includes: teaching, social media marketing, and e-commerce. She resides in Alabama and loves the Golden Girls sitcom.
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