The Benefits of Mobile Employee Scheduling Apps
Today, modern entrepreneurs basically run their businesses with the help of their smartphones. There are various mobile apps that are designed specifically for almost every business need. Unfortunately, many small business owners continue to underestimate what employee scheduling apps can do for their companies.
The fact is that you are already doing most of the employee scheduling work with your phone. For example, your employees reach out to you via text or phone call to inform you that they need to take sick leave. When there is a change in the meeting time, you send out texts to let your team members know. The point is that your mobile phone is your main tool in managing employee schedules. For this reason, you should consider using employee scheduling apps to make the process even more efficient and convenient for you.
Here are some of the benefits that you can expect that result from using employee scheduling apps:
The Basic Benefits
Employee scheduling apps are clearly superior to spreadsheets for a number of reasons. With these scheduling apps, you can create schedules in a short amount of time with templates. You can make copies, forward them to your employees, and make adjustments as necessary. Employees can access their schedules on their smartphones with ease, saving time and resources. Employee scheduling apps also allow you and your team to communicate effectively regarding any scheduling conflicts. As a result, solutions can be proposed and issues can be resolved quickly. Moreover, employees are able to use the app to clock in and out for shifts, which means that there is no need for outdated time cards anymore. It also means that the payroll process is improved, in which employees will be paid accurately in accordance with the hours worked.
They Are Customizable
Other than the basic advantages of employee scheduling apps mentioned above, they are also customizable. You can put in important employee information such as contact details, work schedule, shift preference, working status, skills, and certifications. You can even enter some rules for the shifts, including coverage levels and skill requirements, among others. This makes it a lot easier for you to effectively manage the schedules of your employees.
They Improve Communication
In the event that shifts need to be swapped or moved around, you can easily handle the task through the app. You can choose how much control you want over this as well. For example, if you trust your employees enough, you can let them be responsible for their own scheduling. You will still receive alerts when changes are made, which means that there’s no need to worry about missing out on anything important.
They Provide Greater Flexibility
Employee scheduling apps can also send you an alert every time an employee works overtime. This allows you to decide whether you should send this person home or find a part-timer to replace him or her to get the job done. Moreover, if your employee calls in sick, your scheduling app will show you a list of employees who are available at that time to cover the shift. This way, you won’t have to go through all of your employees’ schedules to figure out who is free to cover.
They Make Oversight Easier
Employee scheduling apps with GPS are able to track your employees’ whereabouts. This allows you to verify the location of your employees throughout the day without any need to communicate at all. The improved oversight can be especially useful for companies that have many remote workers under their employment.
They Decrease Labor Costs
Another main benefit of employee scheduling apps is that they can help you lower your labor expenses. As the app sends you an alert every time your employee works over their hours, you can take immediate action to ensure that overtime does not happen. This helps you to manage overstaffing, thus saving you unnecessary labor costs.
Timeero provides modern, affordable mileage tracking software for enterprises with employee scheduling features included. Get in touch today to see how we can help your company save money and become more efficient in employee time tracking and scheduling!