Stop Struggling With EVV Compliance: Simplify Operations with Timeero + PIMSY
Andjelka Prvulovic
Last update on:
June 24, 2025 11:39 AM
Published on:
If you manage EVV compliance, scheduling, or operations for a behavioral health agency, you already know the day-to-day challenges. Your team is often spread across locations, some in the field, some remote, and some rotating through clinics.
And while you’re trying to deliver great care, you’re also trying to stay ahead of Medicaid requirements, accurately track visits, and handle payroll without a dozen systems getting in the way.
EVV compliance adoption is no longer optional. It’s a reality agencies are working hard to meet, often with limited time and resources.
The Timeero and PIMSY integration gives you one connected solution to simplify Electronic Visit Verification, reduce manual admin work, and improve data accuracy across the board.
5 Common pain points in behavioral health operations
If your team handles visit documentation manually, or if you’re using disconnected platforms for scheduling, tracking, and payroll, these challenges may sound familiar:
1. EVV compliance gaps
Medicaid requires you to document the who, what, when, where, and how of every qualifying service.
Missing even one of those details can lead to denied reimbursements or, worse, failed audits.
2. Manual, repetitive data entry
Many behavioral health organizations use multiple platforms to manage schedules, timesheets, and payroll.
If you're entering the same visit information into multiple systems, you're essentially doubling or tripling your work.
3. Constant schedule adjustments
In everyday practice, emergencies pop up. Clients cancel their appointments, and staff availability changes.
Without real-time updates and cross-platform synchronization, schedules quickly lose their validity, miscommunications spread, and before you know it caregivers are missing appointments.
4. Stressful audit preparation
When you're being audited, you need access to complete visit records.
If your data lives in different places, or if staff forget to clock in/out, it’s hard to present clean records when auditors come calling.
Not to mention, it's super stressful to be left piecing together visit logs, hours, and documentation after the fact.
5. Inaccurate time and mileage logs
When visiting clients, mileage and work hours must be tracked accurately.
But if you’re using pen and paper or spreadsheets, it's not uncommon for key details to be missing or incorrect, causing payroll issues and lost reimbursements.
A smarter approach: How Timeero + PIMSY works
These issues don’t just cause your admin headaches, they slow down your operations and stretch your team thin.
And the more your organization grows, the harder it gets to keep everything aligned without the right tools.
With Timeero and PIMSY, you can connect your daily tasks with backend systems to make your workflow run smoothly.
What this looks like in practice
Imagine you manage a behavioral health agency offering outpatient therapy, in-home care, and telehealth services. Your team operates across several counties, and your admin staff is encountering the following situations daily:
Changing provider schedules
Manually logged visit times
EVV requirements that vary by state
Payroll submissions with inconsistent mileage data
Once Timeero’s EVV system and PIMSY are integrated, the process look completely difference:
✅ Schedules are created once in PIMSY and automatically sync to Timeero.
✅ Providers clock in and out using the Timeero mobile app, with GPS location and time captured in real time.
✅ EVV-required data points are logged automatically, including who provided care, when, where, and what service was delivered.
✅ Time and mileage data are ready for payroll, eliminating spreadsheets and last-minute reconciliation.
With everything synced and verified in one place, your admin team spends less time chasing down data and more time supporting patient care.
What you get with the integration
Accurate, GPS-based EVV tracking
When your team clocks in and out using the Timeero mobile app, we automatically capture all six data points required for Electronic Visit Verification. Every visit is GPS-verified and time-stamped, creating complete, secure, HIPAA-compliant, and audit-ready records without any extra work on your end.
For agencies working with Sandata (a data aggregator in more than 20 states), you get seamless integration from end to end: PIMSY manages your operations, Timeero tracks your visits, and everything flows directly to Sandata for state reporting.
Even if your state EVV requirements differ, our team can help you explore integration options.
Schedules created in PIMSY automatically appear in Timeero every two hours. This eliminates manual re-entry and keeps your visit data consistent.
Unified staff & client data
Employees and clients are imported from PIMSY into Timeero with built-in data checks to prevent sync errors. This supports cleaner records and smoother operations.
Time and mileage capture for payroll
Timeero tracks hours worked and mileage driven, making it easier to run payroll, especially for organizations with traveling staff or contracted providers.
Supports real-world workflows
Whether you're managing large teams across states or running lean operations, this integration scales to support a variety of behavioral health models. Best of all, it doesn’t add complexity or overload your team.
Step-by-step: How the integration works
1. Enable the integration
In Timeero, go to Integrations → PIMSY → Enable
Enter your PIMSY credentials
2. Map employees and clients
Use the Configuration section in Timeero to match or import records from PIMSY.
Required info, such as name, address, SSN, or Medicaid ID, must be completed in PIMSY for sync to work.
3. Sync schedules
Click “Sync Schedules” in Timeero
Schedules created in PIMSY are synced (read-only in Timeero) every 2 hours.
4. Track visits
Field staff clock in/out using the Timeero mobile app
GPS and time data are recorded for every visit, supporting EVV compliance and time reporting
Experience pain-free EVV compliance
Behavioral health teams need tools that travel with them– across clinics, in the field, and remotely.
The Timeero + PIMSY EHR integration supports your operations and automates compliance tracking in a way that’s accurate and easy to manage.
It’s an ideal fit for:
Agencies delivering in-home or community-based care
Teams needing reliable EVV documentation without extra admin work
Operations looking to reduce payroll errors or mileage disputes
Organizations growing across locations or state lines
FAQs: What you need to know
Can I edit schedules in Timeero? No. You must edit schedules in PIMSY. Timeero displays read-only schedules.
What happens if the data won’t sync? Check that all required employee and client fields are filled out in PIMSY. Incomplete data will block the sync.
Can I export time or mileage back to PIMSY? No. Only GPS visit data is exported to PIMSY for EVV. Time and mileage logs are exported to third-party payroll systems.
Ready to simplify EVV and get your time back?
Start with the Timeero + PIMSY integration and take the manual work out of compliance.
Andjelka is a researcher and writer with 6+ years in digital marketing. Her background in social work and journalism has sharpened her skill in connecting with people from all walks of life. For the past 3 years, she’s specialized in time, location, and mileage tracking. Outside work, she enjoys yoga, swimming, and unwinding with her cats while listening to Leonard Cohen’s music.
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