Timeero + Paycor Integration: Eliminate Manual Payroll Data Entry for Field Teams
Andjelka Prvulovic
Last update on:
September 3, 2025 9:07 AM
Published on:
TL;DR
The Timeero + Paycor integration takes the chaos out of payroll. GPS-verified hours and mileage flow seamlessly into Paycor for payroll processing. That means no chasing timesheets, no mileage guesswork, and no last-minute scramble on Mondays.
You walk into the office Monday morning, greet the secretary and head to your desk to get started on payroll. You already know it’s going to be a full-day event, even more so when you learn employees’ timesheets are left in trucks and mileage logs are scribbled on scraps of paper.
You spend hours piecing everything together, only to discover payroll data doesn’t match the records you have in your hand.
You shake your head in frustration and complain to anyone who will listen.
“Isn’t there an easier way to get this done?”
With the Timeero + Paycor integration you can end payroll chaos. Instead of collecting data from multiple sources, everything flows automatically from field operations into your payroll system. Your team works normally, while accurate, GPS-verified tracking happens in the background.
Managing payroll for employees scattered across job sites creates unique challenges that office teams never face.
1. Manual data collection eats up your time
Every pay period feels the same. You’re chasing crews for timesheets. Trying to read notes from the foreman’s messy notebook. Sending your third reminder to employees who still haven’t turned in their hours.
The more time you spend physically collecting the data you need for payroll, the more you’re missing out on strategic planning that drives business growth.
2. Mileage guesswork creates problems
Employees often estimate mileage, and those guesses rarely match reality. A 28-mile trip can easily be logged as 35, or even 52.
Pen and paper tracking methods can not only delay reimbursements, the whole process frustrates employees, and exposes your business to compliance risks. The IRS requires detailed mileage records for deductions, and handwritten estimates rarely meet audit standards.
3. Errors erode employee trust
Time and mileage tracking errors create big problems when it’s time to cut employee checks. If an employee’s pay check is wrong one time, they might let it slide. But if consistent errors lead to incorrect checks week after week, your employees will begin to complain and their trust in your company will begin to fade.
Whether the mistakes are a result of incorrect mileage logs, or a direct result of manual data entry errors, doesn’t matter to employees if their paycheck is short.
On average, each payroll error costs businesses $291 to fix. This figure includes the time spent making corrections, amended tax filings, and potential penalties.
In 2024 alone, the Department of Labor recovered more than $237 million in back wages, a portion of which can be traced back to flawed time tracking.
4. Disconnected systems double your work
Many businesses use separate platforms for time tracking and payroll, requiring manual data transfer between systems.
If you need to make corrections to an employee’s timesheet, you won’t just need to correct their work hours once, but possibly several times across multiple systems.
Essentially you’re doing double the work, which is exhausting.
5. Operating without visibility
As a construction company or property manager, having visibility into your employee’s whereabouts is a critical component of operational efficiency.
For teams without location visibility, there’s honestly no quick way for you to know where your maintenance tech is located, or the current status of a project.
When it’s 2:15 pm and your client calls asking where the technician is since he’s 15 minutes late, you can’t answer with confidence because you truly don’t know.
“Let me check and call you back,” you say, dialing the maintenance supervisor, who might know where everyone is – maybe.
Tracking down a maintenance tech for a late appointment is one thing, but lacking visibility during an emergency is a totally different ballgame.
A tenant reports a pipe burst in the bathroom and water is all over the floor. You need to get someone there NOW to fix it, but there’s no way you can immediately identify who is closest to the apartment complex without real-time visibility. You start calling around, and end up wasting precious minutes of your time while the water damage gets worse.
The good news? These problems have a solution.
Recently, Mel Pazalja, a Senior Account Executive at Timeero, shared a
success story
that perfectly illustrates this transformation:
“I had the pleasure of working with Nicolle from Paycor to support one of her clients who was struggling with manually tracking employee mileage using paper and spreadsheets. With Timeero, we helped them transition to an automated solution that not only tracks mileage effortlessly—but also integrates seamlessly with Paycor for reimbursement! Now, their team can focus more on their work and less on admin!”
This is exactly what the Timeero + Paycor integration delivers for every business with field teams.
How the Timeero + Paycor integration solves these problems
The payroll issues we just covered tend to be the result of disconnected systems and manual processes.
The Timeero + Paycor integration solves these major pain points by automating data collection, creating a smooth workflow between your field operations and payroll system.
Want to see it in action? Check out the integration demo below!
Save time on payroll
Timeero tracks time and mileage as soon as an employee starts the mobile timeclock. When you’re ready to run payroll at the end of the week, employees’ time and mileage records can be exported to Paycor without any manual data entry. What used to take you an entire day now takes minutes to review and approve.
Timeero's mobile timesheets with GPS tracking
Export-ready reports eliminate tedious admin work, giving most businesses back a full day every pay period. That’s time you can spend on strategic work that actually grows your business instead of chasing timesheets.
Gain complete visibility into field operations
In our previous scenario, the technician was 15 minutes late and the supervisor had no idea where they were located. With real-time GPS tracking, you can instantly locate and dispatch the nearest maintenance technician when an emergency comes up.
Timeero’s Route Replay shows you exactly where every team member traveled during the day.
If you have questions about whether or not your technicians visited their scheduled appointments, Timeero’s Route Replay shows you exactly where every team member traveled during the day and custom geofences can confirm if they actually arrived at job sites. No more “let me check and call you back” conversations with frustrated clients.
Eliminate payroll errors and build trust
GPS-verified time and mileage records leave no room for doubt whether or not an employee actually worked Saturday hours or drove 100 miles. Your payroll team finally has rock-solid data instead of scratchy handwritten logs and rounded estimates.
When paychecks are consistently accurate, your crew stops questioning every pay stub and starts trusting that you've got their backs. Plus, you’ll save yourself the headache and cost of fixing payroll mistakes.
Stay compliant with automated accountability
When mileage tracking is enabled, your business miles are automatically and clearly listed on each timesheet.
Timeero’s GPS technology increases accountability across your workforce. When asked to produce detailed time and mileage reports, you’re able to pull up GPS verified records within minutes. Timeero uses GPS technology to record employee timestamps as well as track location and mileage in compliance with the United States Department of Labor and IRS standards.
Companies using automated time and mileage tracking systems like Timeero, report around 70% fewer compliance issues every month due to GPS-verified time entries.
Solve industry-specific problems with ease
No matter your industry, Timeero can protect your business against time theft and costly legal disputes.
Below are some industry-specific examples of how Timeero can help you eliminate the stress associated with payroll each week.
In-office teams can use Timeero’s facial recognition technology toprevent buddy punching and hold your employees accountable for their reported time.
Property managers can utilize the “Who’s Working” Dashboard as well as job/task tracking for accurate job costing.
Healthcare agencies can focus on patients instead of paperwork with Timeero’s EVV system.
Getting started is simple
Setting up the Timeero+Paycor integration is easy, and most businesses are operational within the same day.
Here’s what the process looks like:
In Timeero, head to Integrations > Paycor, then click Configuration > Enable. Follow the on-screen Paycor setup wizard to establish secure authentication between the systems.
Sync employee data from Paycor to Timeero by going to Paycor > Configuration > Configure Mappings. Click “Sync Changes from Paycor” to pull your latest employee list, then match each Timeero user to their corresponding Paycor profile.
In Timeero’s Configure Mappings section, select the Earning Code tab. Choose your Paycor entity and enter the appropriate earning codes for regular hours, overtime, double overtime, and mileage reimbursement to ensure data flows to the correct payroll categories.
Generate reports in Timeero by going to Reports and choosing either “Report by Date Range” for all users or “Report by User/Group” for specific employees. Click Export > Export to Paycor, select your entity and pay group, then click Proceed.
Log in to Paycor, navigate to Pay > Payroll, and select your pay group. Click Begin or Continue, then follow Paycor’s standard payroll process with your imported, GPS-verified time and mileage data.
Is the Timeero+Paycor integration right for your business?
Businesses that see the most success from the Timeero + Paycor integration share one thing in common: they have mobile teams with complex routes.
With this powerful integration, construction companies can forget about all-day payroll marathons. The above-mentioned West Virginia contractor said they were spending an entire day on payroll and knew it didn't have to be that way.
Service contractors (HVAC, plumbing, electrical) can answer “Where’s my technician?” instantly and dispatch the closest worker to emergency calls.
Consulting firms can eliminate invoice disputes with timestamped proof of on-site hours. No more client pushback on travel charges.
Home healthcare organizations meet EVV requirements automatically while caregivers focus on patients, not paperwork.
Think about what you could do with an extra day every pay period. That’s what most businesses get back once they make the switch from manual to automated data entry.
A powerful integration built to simplify payroll
Field team payroll doesn’t have to consume your Monday mornings. With the Timeero + Paycor integration, your employees continue their everyday routines while tracking happens automatically in the background.
FAQs: Timeero + Paycor Integration
What is the Timeero + Paycor integration
It connects Timeero’s GPS-based time and mileage tracking with Paycor payroll, automating data flow for accurate payroll processing.
How does it help field teams?
It eliminates manual timesheet collection, provides real-time location visibility, and ensures accurate mileage and time tracking for employees on the go.
Can I still run payroll if an employee works offline?
Yes. Timeero tracks time and mileage offline and automatically syncs the data once the device reconnects.
Does it prevent payroll errors?
Absolutely. GPS-verified time and mileage reduce mistakes, ensuring employees are paid accurately and consistently.
How quickly can my business get started with the integration?
Most businesses are up and running the same day. Setup includes connecting Timeero to Paycor, syncing employees, configuring earning codes, and exporting reports.
Will this help my business stay compliant?
Yes. Timeero captures timestamps, mileage, and locations in compliance with IRS and Department of Labor standards, reducing audit and compliance risks.
Which industries benefit the most?
Construction, HVAC, plumbing, electrical, consulting, property management, and home healthcare organizations see the biggest improvements in efficiency and accuracy.
How does it save time on payroll?
Automated tracking and export-ready reports cut manual data entry, reducing payroll preparation from hours to minutes each pay period.
Can I verify if employees visited job sites?
Yes. Route Replay and geofencing confirm exact travel routes and site visits, giving full operational visibility.
Is it suitable for businesses without mobile teams?
While still useful for accuracy, the biggest gains are seen by businesses with employees working in the field or across multiple job sites.
Andjelka is a researcher and writer with 6+ years in digital marketing. Her background in social work and journalism has sharpened her skill in connecting with people from all walks of life. For the past 3 years, she’s specialized in time, location, and mileage tracking. Outside work, she enjoys yoga, swimming, and unwinding with her cats while listening to Leonard Cohen’s music.
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