Free Employee Timesheet Templates
As an employer, having a system in place to track employee hours allows you to compensate employees quickly and accurately. Timesheets are the most widely used time-tracking method.
Employees can record their start and end times and managers can document breaks and overtime.
We've created several timesheet templates that are fully customizable and ready for download. In this article, we'll take a quick look at different types of timesheets to help you select the best option for your business.
Daily employee timesheets
Use this timesheet to monitor how your staff members spend their time throughout the day. Daily timesheets can be useful for keeping track of overtime and shift differentials. This specific timesheet is commonly used to track the time of hourly workers as well as employees working in sectors like manufacturing and construction.
Weekly employee timesheets
Weekly employee timesheets are the ideal choice for companies that pay their employees on a weekly basis. With weekly timesheets, you record the hours an employee works each day and then add the daily totals together to compute the employee’s total hours worked that week. Weekly timesheets are often used in industries where project-based work or short-term assignments are prevalent.
Biweekly employee timesheets
A biweekly employee timesheet allows you to monitor your employees’ work hours over a two-week period. Biweekly timesheet templates include columns for overtime, regular hours, and breaks to record correct timesheet data.
Note: If you choose to use a biweekly timesheet, you will need to add the worked hours manually.
Monthly employee timesheets
Companies that have a monthly payroll cycle will benefit from using monthly employee timesheets. Easily compute monthly employee compensation amounts and track employee hours with monthly timesheets. Additionally, this timesheet template offers a thorough rundown of all the hours an employee worked as well as breaks taken during the month.
Semi-monthly employee timesheets
Semi-monthly employee timesheets can be used when your company pays its workers every two weeks or twice a month. Employee hours can be entered for predefined timeframes, which often run from the 1st-15th and from the 16th- end of the month.
What is a timesheet?
A timesheet is a document used to record the hours an employee works. It typically includes:
- Employee information: Name, ID number, department
- Dates: Period the timesheet covers, such as weekly, biweekly, or monthly
- Daily hours: In and out times, total hours worked
- Break times: Hours taken for breaks or lunch
- Total hours: The cumulative number of hours worked during the period
- Overtime hours: Hours worked beyond regular working hours
Benefits of using timesheets
Businesses and employees both benefit from using timesheets. We’ve highlighted the main main advantages that timesheets provide below.
For businesses
- Accurate payroll calculations: Employers can use timesheet records to ensure that payroll calculations are accurate, preventing errors.
- Enhanced efficiency: Time management can be improved when businesses track the hours their employees work. Identifying inefficient workflows can help businesses to properly allocate resources and better meet project timeframes.
- Compliance: Businesses using timesheets find it easier to comply with labor laws involving minimum wage, overtime, and working hours. A time tracking system shows work hours versus payments made, which reduces the likelihood of encountering legal disputes.
- Controlling costs: By evaluating the data from their timesheets, businesses can identify areas where costs can be lowered. These areas include expenses related to overtime work or unaccounted-for payments to employees.
- Evaluation of performance: Timesheets can be used to analyze employee performance, determine employee training requirements, and assess employee productivity.
For employees
- Fair pay: Timesheets help businesses issue accurate and fair compensation to employees for the hours they work. Accurate timesheets help eliminate payroll errors.
- Overtime compensation: Timesheets that record overtime hours allow businesses to quickly and accurately issue overtime compensation for additional hours worked.
- Evidence of performance: Timesheets document the time an employee has spent contributing to company projects.
- Employee job satisfaction: When businesses keep accurate employee timesheets, workers are satisfied and willing to perform work duties knowing they are being fairly compensated for their time.
Why use a time-tracking app?
Timesheet templates come in handy when tracking employee work hours. However, it is time-consuming to double-check records for accuracy. Since the data from timesheet templates is transferred manually for payroll, opportunities arise for errors to occur. Employees may also forget to submit their timesheets on time, which can cause inconvenient delays.
Time-tracking software is a great alternative to using timesheet templates. Most payroll professionals find that their processes can be completed digitally. Using technology to track employee hours reduces administrative burden and is also more accurate. Findings like the report we mentioned above, illustrate how technology is becoming increasingly essential for payroll workflows.
Timeero is a powerful GPS time tracking app that provides a unique range of features that are significantly beneficial to businesses. Timeero simplifies payroll processing and streamlines employee monitoring.
Time tracking
With Timeero, employees record their time by clocking in and out through the app. Managers and supervisors can access tracking details from the admin dashboard. Because timestamps are documented automatically, your company reduces the amount of time spent correcting payroll errors that directly impact employee compensation.
Segmented tracking
Timeero’s segmented tracking provides you with a detailed look at your employees’ daily whereabouts. This feature is great for companies that require drivers to make multi-stop trips, such as home health care agencies and delivery drivers.
To use segmented tracking, employees clock in one at the start of their shift. As they begin driving, Timeero records mileage as well as location. As the employee makes a stop, Timeero drops a pin at each location visited. Trip details such as mileage, time spent at the location, as well as GPS coordinates are available upon review.
Electronic signatures
Timeero’s electronic signatures feature provides a quick and easy way to verify the accuracy of recorded hours.
At the end of their shift, workers can add their signature directly onto their timesheets, indicating the hours reported on the timesheet are accurate. Companies that require electronic signatures expedite their payroll processes. Additionally, electronic signatures serve as a line of defense in the event a conflict or legal dispute were to occur.
Facial Recognition
Timeero’s face recognition feature helps companies prevent buddy punching and other forms of time theft. Timeero uses biometric technology to verify employee identity. When an employee clocks in or out, your workers are asked to take a picture of their face to gain access to the time clock.
If a mismatch occurs, you will be sent a push notification alerting you of the failed facial recognition attempt.
Reports
Timeero simplifies reporting by keeping detailed records of:
- employee hours
- dates of work
- breaks taken
- overtime hours
Note: Timeero allows you to generate a wide range of reports in the form of CSV file or PDF.
Integrations
Time tracking and payroll processing go hand in hand. Timeero makes it easy for you to pay your workers by giving you the ability to integrate with payroll software, such as Zapier, Vieventium, Xero, ADP, Paychex, QuickBooks, Gusto, Rippling, and Paylocity. Easily transfer employee hours to your payroll software for increased accuracy and efficiency.
