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#Mileage Tracking

How to track and reimburse mileage in Gusto

Barima K.
June 7, 2021

Some businesses require employees to use their personal vehicles for company work. With this, businesses may reimburse employees for mileage traveled. Perhaps your business may be looking into doing the same.

While there is no law that companies need to reimburse employees for mileage, some businesses do it to help employees cover their work expenses. Reimbursing employee mileage is a great employee retention strategy.

How do I track mileage in Gusto?

Gusto does not come with an official mileage tracker to track mileage. However, you can use a service like Timeero, to have your team members automatically track mileage and easily export it into Gusto. Your employees get an app to track mileage, time, and GPS location.

This removes the guesswork and pain from tracking mileage.

Path traveled is presented as GPS breadcrumbs trail for everyone to see. With GPS trail path on a map, you can tell if employees are taking the more scenic or expensive route.

gusto mileage

How do I input mileage in Gusto or manage mileage reimbursement?

The normal and manual way:

1. Have your employees track their odometer readings on paper mileage logbooks.

2. You can calculate the mileage for each employee.

3. In Gusto, click on Run Payroll > Run Regular Payroll.

4. Select Reimbursement next to the employee.

5. Enter the dollar amount for the mileage.

6. Run payroll.

The easier way:

1. Let your employees/team members track mileage with the Timeero app.

2. Run a report in Timeero for mileage and export it as reimbursements to Gusto.

3. Run your payroll.

Is mileage reimbursement required in certain states?

Yes. Some states, like California and Massachusetts, require businesses to reimburse employees for all work related expenses. However it’s important to check the rules and regulations around for your state to ensure you are in compliance.

If you are already using Gusto and considering tracking and reimbursing your employees for mileage, then you should strongly consider Timeero. Timeero is a time and mileage tracking app for businesses that need to track time and mileage

You can start here for a 14-day free trial.

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