Imagine this: You’re a busy realtor juggling multiple property showings. You’ve just finished a meeting with a client, and now it’s time to head to your next listing, which happens to be across town.
Between the constant back-and-forth, you realize you need to track your mileage for tax deductions, reimbursements, and accurate expense reporting. But with all the driving you're doing, keeping track of trip details is hard. Wouldn’t it be great if there was a way you could simplify this process—without the hassle of manual logs or forgotten details?
A reliable mileage tracker app does just that. But with so many apps on the market, how do you know which works best for real estate professionals like you?
In this article, we’ll explore the best mileage-tracking apps for realtors that streamline your daily tasks and keep you organized and prepared for tax season.
Effortlessly track your real estate agents' miles.
Whether you’re meeting clients, touring homes, or handling office errands, knowing exactly how much mileage you've logged and having access to that data come tax season will save you time and money.
We've tested and reviewed the best mileage-tracking apps for realtors to help you choose an app that meets your business needs. Here is what we learned about each app, including its functionality and capabilities.
1. Timeero - Best GPS mileage tracking app for realtors on the go
Pros:
Automatically track business mileage
View details of your routes, start and end locations and times
IRS-compliant mileage logs
Deduct commuter mileage
See the shortest route
Automate reporting and reimbursement
Cons:
No free plan is available
Timeero is hands-down the best GPS mileage tracking app for real estate businesses that need a convenient and efficient way to track daily mileage.
The app only tracks data during working hours, so you can rest assured that your or your reps’ whereabouts and information will remain private off the clock.
So, exactly how will using Timeero benefit your real estate business?
Automatically keep track of business mileage and expense
Timeero uses motion technology to capture mileage. The mobile app will automatically start capturing mileage when it recognizes driving above the set speed limit of 4.47 miles per hour.
This is a straightforward, hands-free way to keep track of travel expense reports and compute IRS tax deductions more accurately.
All the information is recorded in real-time, but you can retrieve IRS-compliant records for all the mileage covered for any period to streamline your mileage reimbursement.
Timeero also allows you to deduct commuter mileage from your daily travels. This mileage tracker app can also show you the shortest route to the client’s location, an added advantage for agents who visit clients multiple times.
View an entire day’s work at a glance
While automatic mileage tracking can help you improve your real estate business, segmented tracking offers a new, hassle-free experience.
With a single clock in and out, Timeero’s segmented tracking provides all the data you need to take control of your business.
At the end of the workday, you will get a breakdown of your work, split into relevant activities, such as:
Business drives, route, and mileage spent driving from one location to the other
Time spent at each location or with each client.
With this level of detail, you can easily spot inefficiencies or uncover hidden opportunities. Timeero automatically records all significant stops, allowing you to identify potential new customer visits or areas ripe for business development.
Get your data even offline
The great part about using Timeero is that the app keeps logging business-related data even if your signal goes down in areas with weak or no connectivity. The app stores relevant data locally and syncs it to the cloud when the signal returns.
MileIQ is a solid app that helps realtors track their location and mileage using iOS and Android mobile devices. Its ease of use and automated tracking make it a strong contender, but it has some limitations.
Pros:
Simple one-swipe classification for fast categorization
Automatic background mileage logging
Generates detailed, IRS-compliant mileage reports
Cons:
May not log trips shorter than one mile
Ends trips after a 15-minute pause, which can be problematic for short drives
Lacks a reliable offline mode
Core tracking features
The GPS technology on MileIQ tracked our movements well and recorded the distance traveled, including the time spent on the road. The app offers automated detection in the background, so you don't have to turn it on and off every time you start and stop your trip.
Trip management
MileIQ also allows you to add details, such as the client's name, parking fees, and tolls, to help you stay organized. You can name a frequently visited location, allowing the app to recognize trips and frequent drives and automatically log them as business or personal.
Limitations
However, MileIQ does not track trips shorter than one mile, which can lead to missed deductions. This limitation could affect realtors who frequently make short trips between client visits.
Additionally, MileIQ ends trips if you stop for more than 15 minutes, which may complicate tracking for those meeting clients or running errands.
Another drawback is that the app does not have an offline mode, making it less suitable for realtors working in areas with weak or no signal.
The app sticks to mileage, so there might be better options if you want an all-in-one business expense tracking solution. To learn more about the app, check out our MileIQ review.
3. Everlance - Mileage tracker with expense management
Everlance combines automatic mileage tracking with integrated expense management—offering a comprehensive solution for realtors.
Pros:
Offers both automatic and manual mileage logging options
Integrates expense tracking to consolidate mileage with related costs
Easy one‑swipe trip classification and configurable work‑hour settings
Cons:
The user interface can seem cluttered to new users
Does not provide detailed visual maps (e.g., clickable breadcrumbs) for route analysis
Core features
The app automatically logs your business miles when it detects movement (around 5 mph) and lets you add important trip details, such as client names or toll expenses. It then compiles all the data into IRS‑compliant reports, simplifying reimbursement and tax filing.
If you prefer more control, you can switch to the manual start-and-stop mode to decide when your tracking begins and ends. If you miss a trip, that is no problem. You can manually input trip details anytime, and your admin can review them on the Team Dashboard.
Route and trip details
Everlance captures your trip's start and end points but doesn't show breadcrumbs, so you won't get a detailed visual map of your journey. While this might be sufficient for basic mileage tracking, it limits visibility into travel behavior.
Trip management
With Everlance, classifying your mileage is simple. You can swipe right to classify a trip as business or left for personal. You can even set your work hours so the app automatically categorizes trips during those times.
When tax season rolls around, Everlance has you covered. It generates IRS-compliant reports with all the details you'll need to claim deductions confidently.
Integration features
You can also connect Everlance with your business credit card and sync your bank account to track all your business expenses and deductions in one place. Everlance will also scan your costs and identify which might qualify as tax write-offs.
We've tested the app's automatic mileage tracking feature; see our Everlance review for more details.
4. Hurdlr - GPS mileage tracking with multiple features
Hurdlr is a mileage-tracking and expense management app designed for professionals such as freelancers, real estate agents, and small business owners. It offers tailored features for realtors that simplify managing mileage, expenses, and taxes while remaining IRS-compliant.
Pros:
Real-time tax estimates and expense monitoring
Automatic trip classification for frequent routes
Integrated time-tracking features
Cons:
10 mph speed threshold may miss slower trips
Complex setup required
Limited low-speed tracking
Core features
Hurdlr's GPS tracking and mileage logging features are tailored for realtors who need precise, automated tracking. The app automatically logs mileage using location data and drive detection technology, capturing start and stop points, routes, and durations.
Realtors can also opt for manual or semi-automatic tracking, providing flexibility to suit various preferences.
Hurdlr also integrates time tracking for enhanced productivity. The app allows users to log time spent on specific tasks or projects and offers real-time reports to help monitor expenses and calculate tax deductions accurately.
Trip detection and management
Hurdlr automatically detects when your vehicle starts and stops and can classify business or personal trips. Users can also log their trips, categorize them based on client or project, and add notes or photos to each trip.
Hurdlr automatically classifies trips for those frequently driving to open houses or client meetings. Users can tag drives manually or leverage suggested rules for common routes, streamlining trip categorization. The "Work Hours" feature adds another layer of efficiency by tracking mileage only within designated timeframes.
While Hurdlr's tracking is robust, note its 10 mph speed threshold. This threshold may occasionally miss mileage on slower routes, such as rough roads or heavy traffic. Realtors relying on complete mileage tracking should keep this in mind.
Expense tracking
Hurdlr allows users to manually log expenses like gas, tolls, or staging costs and attach receipts directly for easy record-keeping. For tax preparation, Hurdlr's real-time reports on income and costs provide clear insights into profitability, making it easier for realtors to manage deductions and financial planning.
5. QuickBooks Workforce - GPS and mileage app for QuickBooks users
QuickBooks Workforce is another automatic mileage tracker that runs in the background. However, your business needs an active QuickBooks Time and QuickBooks Online subscription for your agents.
Pros:
Native integration with QuickBooks
Automatic background tracking
Includes scheduling features
Cons:
Requires QuickBooks subscriptions
Limited functionality outside QuickBooks
Previous accuracy issues
Core Features
QuickBooks Workforce makes tracking mileage easy for agents when conducting customer visits, property visits, or when attending property events.
When clocked in, the app automatically tracks mileage accurately, including the distance covered. When we previously tested the app, mileage tracking accuracy wasn't one of its main strengths; however, the next tests revealed it was improved.
Integration benefits
Along with other features, such as scheduling and PTO tracking, the app can come in handy for real estate businesses already using QuickBooks services, as it offers native integration with this popular accounting software.
6. TripLog - Mileage tracker for multiple vehicles at a go
TripLog is a powerful mileage and expense tracker that simplifies realtors' busy schedules. Whether they manage multiple listings, visit properties, or meet clients across town, TripLog provides the tools to track miles, monitor expenses, and maximize tax deductions while staying organized.
Core tracking features
As a realtor, your day is packed with property showings and client meetings. TripLog's GPS tracking ensures every trip is logged automatically. It records start and end times, tracks the route taken, and notes the starting and ending locations.
For example, if you travel between open houses, TripLog categorizes and logs each trip for reimbursement. The app also lets you see realtors' locations in real-time and the most visited locations.
Route optimization
With its route planning feature, TripLog allows you to optimize your daily schedule by mapping out the most efficient routes, reducing time spent on the road, and maximizing client interactions.
Vehicle management
Realtors often juggle multiple vehicles for personal and business use. TripLog lets you track mileage across several vehicles within one account. Its five mileage tracking modes, including manual, MagicTrip (automated), and Bluetooth-enabled, provide flexibility depending on your preference.
Automated tracking
With MagicTrip, the app starts tracking automatically when your vehicle reaches a minimum speed of 3 km/h (1.8 mph). For instance, as you leave a property showing and hit the road for the next appointment, the app seamlessly tracks the mileage without requiring manual input.
For precision, you can use TripLog Beacon or Drive for hardware-enhanced tracking. These options ensure you never miss a mile, whether driving across town or heading to a rural property.
TripLog's scheduling, PTO, and time-tracking tools are also useful for realtors who manage a team. These tools enable team leaders to monitor work hours and productivity effectively.
Expense management
Realtors often handle numerous expenses, from fuel to tolls. TripLog simplifies expense tracking by allowing you to generate IRS-compliant reports with just a few clicks. You can categorize trips as business or personal and set frequent trip rules for regular routes, like driving from your home to your office.
7. Driversnote - Mileage tracking with flexible options
Driversnote is another great app for tracking mileage, especially for professionals like realtors who need a reliable tool to log trips accurately. The app offers multiple tracking modes on both Apple and Android, including GPS-based auto-tracking and an iBeacon feature for enhanced accuracy and privacy.
Pros:
Multiple tracking modes for all devices
iBeacon feature for enhanced accuracy
Detailed reporting capabilities
Cons:
GPS sensitivity can cause phantom trips
Limited route visualization
No swipe feature for quick classification
GPS tracking system
Driversnote's GPS tracking technology records your trips by detecting movement using your phone's GPS and accelerometer. The app tracks distance, routes, and duration, recording trips automatically as you start driving. However, its GPS sensitivity can sometimes result in phantom trips or missed segments in low-signal areas.
Enhanced precision options
For added precision, Driversnote offers the option to use iBeacon, a Bluetooth device that automatically triggers tracking when you enter your car. This feature is particularly useful for teams operating in remote areas or those prioritizing privacy by ensuring only business trips are logged.
Trip classification features
Driversnote simplifies trip classification with multiple options. While it doesn't support a swipe feature like some competitors, classifying trips is still quick—just tap "business" or "personal" on the drive card. You can also set up auto-classification rules based on work hours, trip history, or default preferences.
Route documentation
Driversnote provides route visualizations for each trip, showing where you started and ended. Although it lacks detailed breadcrumbs, this feature ensures accountability and helps identify potential inefficiencies in driving routes.
The app also generates detailed mileage reports, including trip durations, distances, and routes taken. These reports can be exported and shared, making tax reporting and reimbursement claims much easier.
Key features to consider for a real estate GPS and mileage tracker app?
We’ve mentioned that evaluating software’s features and benefits is your first step toward choosing the right app.
Below are some key features to look for:
Automatic mileage tracking
Automatic mileage tracking is a must for agents who frequently drive for business. This feature eliminates the need for manual trip recording, reducing errors and saving time.
Consider apps that:
Automatically log mileage using GPS without user input.
Categorize trips as business or personal for better organization.
Allow the addition of notes and photos to trips, aiding in record-keeping and reimbursement processes.
Let’s you choose between using the custom and the standard mileage rate
Reporting and statistics
Insightful reporting features are critical for analyzing performance and ensuring compliance with tax and expense claims. The best mileage tracking app for realtors should provide trip summaries, including miles driven daily, weekly, and monthly, and reports that simplify tax deduction claims or expense reimbursements.
Look for apps with user-friendly interfaces that make generating and accessing reports straightforward.
Price and free trials
Budget considerations are crucial when selecting an app. Many tracking solutions offer free trials or basic plans that let you test their functionality. Premium plans often include advanced features, enhanced accuracy, and superior customer support.
How to choose the best mileage-tracking app for realtors?
1. Evaluate features
The first step in selecting the best mileage tracker app for your real estate business is to ensure it meets your specific needs.
You’ll want an app that tracks business mileage, generates comprehensive reports, and aligns with your daily operational requirements.
Look for features that accurately track routes, distances, and locations. Ensure the app supports reporting features to help with mileage deductions and reimbursements. Realtors often juggle many tasks, so an intuitive, easy-to-use app that streamlines these processes is essential.
2. Test before commitment
Testing the app before full implementation can help avoid costly mistakes and ensure it’s the right fit for your business operations.
Take advantage of free trials to thoroughly evaluate the app’s usability. Is it intuitive enough for your team, including non-tech-savvy agents?
Test the GPS precision to ensure that it accurately tracks routes and business miles without errors. You should also pilot the app during typical realtor activities, such as attending open houses or making site visits, to see if it meets the operational demands of your daily routine.
3. Consider integrations
When choosing a mileage-tracking app, it’s important to ensure that it integrates seamlessly with your other business tools. Check if the app can sync with bookkeeping and payroll, HR systems, or expense management tools.
This integration will help streamline processes like reimbursement management and payroll, saving you time and reducing the risk of errors. A well-integrated solution also improves your overall workflow, making it easier to track and manage business expenses.
4. Prioritize data security
Data security is a top priority when selecting an app that stores sensitive business information. Make sure the app complies with data privacy and GPS tracking laws and offers secure storage solutions to protect your team’s and client's data.
Data protection should be a key consideration to ensure that your real estate business remains compliant with regulations and avoids potential security breaches.
Make the right choice for your real estate business
After reviewing the top mileage tracking apps available today, it's clear that the right solution needs to combine accuracy, ease of use, and comprehensive features.
While each app offers unique benefits, successful realtors need a solution that can handle the demanding nature of real estate work - from multiple property visits to client meetings across town.
Timeero stands out by addressing these specific needs. It offers precise mileage tracking and provides the detailed activity breakdowns and offline capabilities that busy real estate professionals require. Its ability to track data during working hours while maintaining privacy off the clock makes it particularly suitable for real estate teams.
If you want a reliable and affordable mileage-tracking app with all these essential features, Timeero is your best option. Your team will track their work hours and mileage and monitor their field activities and specific locations, making reporting for all these activities easier. Experience these benefits yourself by trying Timeero's 14-day free trial today.
Keep track of your real estate agents' mileage in real time.
Andjelka is a researcher and writer with 6+ years in digital marketing. Her background in social work and journalism has sharpened her skill in connecting with people from all walks of life. For the past 3 years, she’s specialized in time, location, and mileage tracking. Outside work, she enjoys yoga, swimming, and unwinding with her cats while listening to Leonard Cohen’s music.
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