Top 5 Reasons to Choose Timeero for Mileage Tracking
Jessica Helms
Last update on:
September 22, 2025 4:11 AM
Published on:
TL;DR
Businesses lose money every year due to mileage reimbursement mistakes.
Paper logs and manual tracking are unreliable and costly.
Timeero automates mileage tracking with GPS-verified records, helping reduce errors and save money.
Not too long ago your company decided that all employees would write their daily mileage totals on a paper log when they clocked out each day.
At first you thought this was a great idea. No more chasing down mileage totals meant faster payroll.
But a month or two into the change, you started to notice that the numbers weren’t adding up. Steven was assigned to a job site that was roughly 25 minutes from the office, but he was claiming he traveled 50-75 miles per day. Obviously there was something going on, but you didn’t have a way to prove it.
Businesses that use paper mileage logs find themselves losing thousands of dollars each year due to mileage reimbursement errors. Whether a mistake is made during payroll or an employee is overinflating their mileage, manual mileage tracking mistakes put your business at risk of lost profit as well as costly IRS fines and audits.
To combat the problems associated with traditional mileage tracking methods, more companies are turning to Timeero, an automated GPS mileage tracking system that provides accurate and stress-free mileage reporting.
Your search for the right mileage tracking app is over.
See why businesses trust Timeero to save time and money.
Why should you choose Timeero for mileage tracking?
Aside from the fact that Timeero automatically handles mileage tracking for you, there are several other reasons why Timeero is the best mileage tracking app for businesses.
1. Control mileage costs with GPS-verified records
At the top of the list of reasons why your business should choose Timeero for mileage tracking is its ability to control mileage costs via GPS verification.
In our opening scenario, Steven was submitting mileage totals that didn’t line up with his assigned work location. The payroll manager was beginning to question whether or not his mileage claims were accurate but didn’t have a way to see where he actually traveled.
With Timeero, you can see exactly where Steven traveled during the day. Was he making personal stops and claiming the mileage, or was he writing down his best guess?
Timeero’s GPS breadcrumb technology and route replay can help you answer those questions so you can stop reimbursing workers for miles never driven.
Timeero’s Route Replay allows you to retrace an employee’s exact driving route.
2. Reduce compliance risks with IRS-compliant reports
We all know the IRS is pretty strict when it comes to mileage deductions. In recent years they have reinforced the importance of maintaining detailed mileage records.
It’s not uncommon for self-employed delivery drivers to believe that keeping a notebook of odometer readings is sufficient for the IRS. But in the event a driver was audited or sought to appeal a decision, the IRS requires more than the annual mileage total to consider approving a mileage deduction.
Currently the IRS requires you to include the following details on mileage logs:
Date of trip
Destination and business purpose
Mileage driven
Total annual mileage
When your business uses Timeero for mileage tracking, these details are captured automatically.
3. Increase payroll accuracy and admin productivity
Imagine reading a handwritten mileage log and inputting a week’s worth of mileage totals for 35 employees into a spreadsheet. Manually typing mileage isn’t only time consuming, it increases the likelihood of payroll errors.
Spreadsheets are finicky. Delete one character and a whole column can be miscalculated.
Timeero integrates with popular payroll providers like ADP, Gusto and Paycor to cut down on manual data entry and increase the accuracy of weekly payroll.
An employee’s mileage is recorded automatically and attached to their daily timesheet, so there’s no need for payroll managers or HR staff to chase down mileage records when it’s time to run payroll.
4. Reliably capture mileage in the field with offline tracking
If your employees are traveling to multiple locations throughout the day, chances are they have lost cell service at some point. This is especially true for mobile workers traveling to rural and remote locations.
Without a reliable internet connection, most mileage tracking apps stop recording mileage until service is restored. But this isn’t true for Timeero.
Timeero continues to track mileage offline, even when internet connection is lost. An employee’s mileage data is stored locally on their device until it automatically syncs to the cloud upon reconnection.
5. Easily encourage adoption across your workforce
Any time you introduce new technology to your workforce it’s usually met with some pushback. Employees may not feel confident using an app with multiple functions and features to navigate.
But Timeero was built with your employees in mind.
The app’s interface is straightforward and features a mobile timeclock with user-friendly “Start” and “Stop” buttons. Onboarding generally takes only a few hours to complete, and most teams have the app up and running within a day or two.
Eliminate costly mileage reimbursement mistakes with Timeero
Mileage reimbursement makes up only a portion of payroll, but it’s one that needs to be right every time. Without a way to reliably verify mileage, businesses can only use an employee’s self-reported numbers to issue reimbursements.
Timeero gives you the power to detect inconsistencies before they make it to payroll. With GPS-verified mileage records, your company can avoid costly reimbursement mistakes altogether.
FAQs
How does Timeero save my business money on mileage?
Timeero provides GPS-verified mileage records so you can stop overpaying employees for mileage. With Timeero’s GPS breadcrumb technology, Route Replay, and Segmented Tracking, you can see exactly where your employees traveled and spot inconsistencies before make it to payroll.
How does Timeero keep my business IRS compliant?
The IRS requires companies to collect the following information for mileage logs to be considered compliant: date of travel, purpose of travel, mileage traveled, total annual mileage. Timeero automatically captures these details during travel and provides business owners with IRS-compliant mileage reports that can be generated at any time.
Will my employees find Timeero easy to use?
Yes. Employees with limited tech experience will find Timeero easy to navigate. Tracking mileage is as simple as hitting “start” on the mobile time clock. In addition, employees have access to multiple interactive demos and help articles if questions arise.
Why is Timeero better than free mileage apps?
Free mileage tracking apps get the job done, but lack precision and detailed reporting that businesses need for compliance purposes. Most free mileage tracking apps do not offer payroll integration, which ends up costing your admin more time in the long run.
Jessica is a skilled writer and proofreader with a unique flair for crafting engaging and impactful content. Her work reflects her ability to connect with clients on a personal level while successfully addressing their most pressing concerns. Jessica's professional background includes: teaching, social media marketing, and e-commerce. She resides in Alabama and loves the Golden Girls sitcom.
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