If your business relies on mobile teams or your employees frequently use their vehicles for business-related purposes, you need reliable and accurate software to track the miles driven.
This is particularly important when reimbursing your employees for mileage using a standard mileage rate and claiming a tax deduction. If this is the case, you are required by the IRS to keep “adequate records” to prove your expenses.
Deciding on the best mileage tracker app can be a game-changer in providing an IRS-compliant mileage log of that travel. But besides reliable and accurate reporting, a potent mileage tracker app can do much more for your business.
This article will discuss the crucial features of mileage tracker apps, and focus on the best apps the current market has to offer.
Although their main goal is to track mileage, mileage tracker apps differ in their features and functionalities.
Let’s start discussing the core features that any mileage-tracking app should have to support and streamline your business operations.
GPS tracking, including the route taken and its time, has become a gold standard in the industry. With automation technology, you can just get in your car as usual and drive. It saves time and effort and increases accuracy, eliminating the need to log information for each trip.
Timeero, for instance, doesn’t stop at tracking mileage - it tracks the entire route an employee makes and lets you replay it, using the breadcrumb path trail, with all the essential information.
This feature is vital for businesses of all sizes. Moving from pen and paper or spreadsheets removes all the mundane, tedious tasks.
Aside from this, to label any app as being the best app for tracking mileage, it needs to record the miles driven accurately, so businesses only pay for the actual expenses.
Ease of Use
There are some incredibly useful apps. Still, their interfaces are simply confusing or not intuitive enough, making their everyday usage a bore.
In other words, the users of the mileage tracking app shouldn’t have to think too much to achieve their end goal - track their miles.
Simply put, a great user interface and ease of use are a must for an app to rank high on our best mileage tracker app list.
In Timeero, tracking mileage is intuitive and straightforward. To start tracking business miles, all an employee needs to do is clock in and start driving. The app will recognize driving and record their entire ride, keeping track of their business mileage. When an employee clocks out, the app will stop all GPS tracking activity, meaning it won’t keep track of locations or mileage any longer.
Integrations to Third-Party Systems
If we are talking about mileage tracking, it only makes sense for the app to provide its users with third-party integrations.
When it comes to businesses that rely on mobile teams or any other company that needs to track mileage, exporting timesheets and mileage expense reports to accounting software is an essential feature.
Timeero’s integration with most common payroll and bookkeeping software, for example, allows users to map jobs and employees, share time and mileage costs and streamline the payroll process.
Stellar Customer Support
If a problem arises while using the app, we all want it resolved promptly. And let’s be honest - not all of us are tech-savvy. In addition to this, technology keeps changing, so it’s challenging to keep up sometimes.
This is why having an available and knowledgeable support team makes all the difference. Great apps will ensure they provide their customers with timely and appropriate assistance while showing an impeccable attitude.
Introducing New Features
The best of the best take one step further in addition to all the above listed and carefully listen to their users. Adapting to users’ needs and commitment to continuous enhancements sets winning apps apart from the competition.
What does this mean? First, introducing new features by listening to user feedback, fixing bugs and resolving security issues quickly, and using updates to streamline the app's work.
The Comparison of Best Mileage Tracker Apps
Now that we’ve gone through the main features of a great mileage tracker app, we can move on to our comparison.
If you do a search for mileage tracker apps at the Apple AppStore or Google Play Store, you may easily get overwhelmed with options. The problem for businesses with a mobile workforce is that very few are built with teams in mind.
We’ve done all the legwork to make things easier and covered the essential features of the best mileage tracker apps in 2023.
1. Timeero - A Mileage Tracker App Built for Businesses and Teams on the Go
Numerous users assess Timeero as one of the best mileage tracker apps built for businesses and teams on the go. According to them, what sets this app apart from its competitors is its user-friendliness and unprecedented ease of use, even for the not-so-tech-savvy folks.
And the list of this app's benefits goes beyond its excellent usability. For example, Timeero makes it easy to reimburse employees, which is incredibly important for many businesses, especially those that rely on mobile teams.
And if you are looking for a way to streamline reimbursement, it’s good to know that Timeero integrates with the most popular payroll and accounting systems, meaning it can seamlessly push your mileage and time entries into third-party payroll software.
This means less work for your employees, especially less of those mundane, time-consuming tasks. For example, Timeero’s users have reported that they have managed to trim running payroll from 2 hours to a few minutes with the help of this miles tracker app.
Timeero offers its users state-of-the-art geofencing technology, meaning the app can detect different locations and send users notifications to clock in and out.
This software also packs multiple independent business processes into a single solution: mileage and time tracking, scheduling, and time-off tracking.
Another one of the benefits that Timeero gets praised for is its superb customer support. As listed in the table above, there are three ways users can reach out to Timeero’s knowledgeable support team:
Via phone and video call
Through live chat on the website
On top of these communication channels, Timeero also provides its users with a lot of field support when there is a need.
Ease of use
Time and mileage tracking, scheduling features, and time-off tracking
Users can see the entire route or breadcrumb path that has been taken, the exact points, including the timestamp and the speed
Clock in and out notifications using geofencing technology
Multiple integrations with industry-leading software
Generates IRS compliant reports
Expert support team
If you are looking for an uncomplicated, user-friendly mileage tracker app built for mobile teams, Timeero will not just fulfill, but exceed your organization’s needs and expectations.
Currently, the Timeero app is used in multiple industries, including home health and hospice, property management, retail, sales reps, general contractors, and many others.
There are very few downsides to this app. It constantly gets improved to better fit clients’ needs.
On that note, Timeero developers have determined that the technology behind the automatic clock in and out feature isn’t as reliable. Due to that reason, the software doesn’t support this functionality.
Everlance is another great app to track miles, although it’s more focused on self-employed users. This mileage and expense tracking app is available on both iOS and Android devices, as well as other devices.
It is cited as an easy-to-use and intuitive software with a friendly and simple interface. In addition, its navigation buttons are designed to be easily recognizable and contribute to the overall ease of use.
Also, it provides the users with a graphic representation of the mileage. The mileage is divided into four categories - work, personal, medical/charity, and unclassified, and users can set the default setting for their trips.
Everlance allows users to swipe and categorize mileage driven easily. As a bonus, it generates IRS-compliant reports, making the tax deduction process less tedious.
Admins can add frequently visited places for easier tracking
Generates IRS-compliant reports
Allows users to track expenses and revenue and scan and save receipts
Commute detection and auto deduction
Premium version allows users to sync their accounts to the app for automatic transactions
Compatible with the iPad and iPod touch
If you are looking for an expense, mileage, and receipt tracking tool, Everlance might be a good fit. Also, it is excellent in catering to self-employed individuals like freelancers, small teams, startups, real estate agents, and companies.
Although the app has several great features, some users have reported issues with automatic tracking. Starting automatically at the beginning of a trip has been a problem for some users. Also, some reviewers label it as demanding regarding required user input for work-related trips. For business purposes, it also lacks a clock-in and out feature for employees.
3. TripLog - Automatic Mileage Tracker & Log
TripLog is a user-friendly mileage tracking tool for individuals and enterprises. It comes with the standard auto-tracking that most mileage tracker apps use. Unfortunately, this doesn’t apply to Triplog’s free version.
This is a significant downside, as the lack of automatic tracking in the free version means that the mileage has to be entered manually. Therefore, freelance workers, ride-share drivers, and small teams that often need to be mindful of their expenses wouldn’t benefit much from this software without opting for the paid version.
On a more positive note, what sets this software apart from its competitors is its add-on, the TripLog Drive. It’s a plug-and-go auto-tracking device that connects with your phone via Bluetooth.
The TripLog Drive has a built-in GPS, a trip classification button, and an indicator. It eliminates the risk of the phone battery drain, as it captures GPS data and transmits it to the app.
What also makes this app particularly handy is its ability to track mileage in multiple ways. It allows both manual and automatic tracking, and in addition to TripLog Drive and its connection to the app, it is also compatible with mileage-tracking devices.
Multiple ways to track mileage
Easy trip classification
Tracking fuel purchases and calculating fuel economy
Automatically compares trips to Google Maps
Generating IRS-compliant reports
All in all, TripLog seems to be a solid mileage-tracking app with some handy expense-tracking capabilities too. The only issue with this software is the costs that come with it.
TripLog’s solutions are flexible enough to serve various industries and users, but it’s especially convenient for self-employed individuals, small-size teams, companies that need to plan and review their routes, and those who can benefit from expense tracking and scheduling features.
Aside from the lack of automatic tracking in the free version, TripLog requires high upfront costs for their add-ons. In-app purchases are required for many of the professional tools and features. Their price varies from $0.99 to $9.99 depending on the additional tools you are interested in.
Also, the premium pricing plan includes only ten users. This means teams with 11 members or more need to opt for the Enterprise plan. Real-time fleet tracking, another great feature many small businesses would benefit from, is included only in the Enterprise plan.
Therefore, TripLog may not be the best fit for those looking for an affordable app to track miles, especially for self-employed and ride-share drivers.
4. MileIQ - A Mileage Tracker App that Logs All Drives
MileIQ is one of the most popular mileage-tracking apps. It has a clean interface. It's simple and offers flexible pricing plans. The creators of this software have done a great job with it, although it has a few limitations. It’s built on Microsoft Azure, so it prides itself on superb data security.
Reporting and data visualization features are some of the app’s top highlights. They can provide managers with valuable insights on cost efficiency related to mileage costs and productivity.
This mileage tracker app logs all drives a person takes. This feature is handy as you don’t have to remember to log your drives. And the one-swipe classification in the dashboard makes it easy to classify your drives as personal or business in a single swipe.
And as a bonus, MileIQ allows its users to set their business hours so it can automatically classify business and personal drives.
On the flip side, the constant tracking feature has been a stumbling stone for some users, but we’ll address this issue further within the section dedicated to MileIQ’s downsides.
The app can learn your frequent routes and classify them automatically
Set working hours for automatically classifying business drives
High level of security to guard users’ data
Automatic weekly updates and monthly mileage reports
MileIQ will be loved by individuals driving for their business, looking for a straightforward tech solution that will help them make paper logs a thing of the past. Uber drivers (and other ride-sharing drivers) and real estate agents are among its frequent users.
The app can also be very useful for workers with irregular working hours, as they can set their work hours in the app.
This app’s monthly pricing plan is a good fit for those who need to track their mileage for a temporary project or engagement.
Generally speaking, MileIQ is a great app, but it doesn’t show the full path like Timeero does, for example. Instead, only the starting point and destination are known for each trip.
Aside from that, some people dislike the constant tracking feature. Primarily, they are worried about battery drain and data usage. But aside from this, it raises privacy concerns too. This can be avoided by manually closing the app and opening it when you need mileage tracking.
Also, some users cite that last-minute drives may not be recorded unless you select “start drive detection” within the app.
5. Hurdlr - Track Mileage, Expense, Income, and Taxes
When designing Hurdlr, much thought has been put into making the app user-friendly. Therefore, feeding it with necessary information is quick and simple.
In addition to its fresh and modern feel, this app offers its users several valuable functionalities. For starters, a simple start and stop feature automatically log the miles. And as a bonus, its advanced AI tracking allows users to set up rules for different locations.
Aside from documenting mileage, Hurdlr enables users to set up payment alerts (they come with push notifications) and prepares them for doing income taxes.
Users can even get quarterly tax estimates, which is an excellent addition, especially for self-employed individuals. Hurdlr goes one step further and offers integrated tax filing as well.
Centralizing data has been another priority when building this app. Therefore, it allows users to track the number of important business data (like expenses and tax deductions in real-time) and monitor their income. And the 256-bit SSL encryption ensures the security of sensitive data.
Information is shown in real-time (income tax estimates)
Quick and easy process of inputting information
One-stop-shop for mileage, expense, income, and tax tracking
The app’s API enables connection to platforms like Freshbooks, PayPal, Uber, and Square
It supports a great number of financial institutions (over 10,000) in the U.S. and Canada
Hurdlr is an automatic business expense and mileage tracker app geared towards self-employed individuals, independent contractors, freelancers, and sole proprietors, including realtors, hosts, ride-sharing drivers, and couriers. And it’s especially helpful for users needing a mileage app with a tax-tracking feature.
The free version is suitable for part-timers and side gigs.
Although some of the past bugs users reported have been fixed, slow starting is still being mentioned as an issue. According to some app users, automatic tracking can start after up to a mile of travel. This means that the first mile isn’t tracked and can’t be deducted from the taxes.
6. Zoho Expense - Travel and Expense Management
Zoho Expense is a great travel and expense management app that features four different ways to track mileage.
The user can enter miles manually and let the app calculate the costs based on a preset rate per mile or kilometer. For more automated readings, the user can start GPS tracking in the app when they begin driving, enter a starting and ending location or use their car’s odometer readings.
Zoho offers four pricing plans, including a rare free plan with mileage tracking functionality for up to three users. All plans allow users to receive direct reimbursement from the app. To simplify organizing finances, Zoho Expense integrates with Zoho Books, QuickBooks Online, and Xero.
Four ways to track mileage
Cloud receipt storage
Zoho Expense is great for companies with employees that would benefit from highly customizable and integrated travel tracking.
Although Zoho Expense is a great app, users report it is not the friendliest app to use. They also find some of the additional features confusing and not challenging to navigate.
7. SherpaShare - Rideshare Driver Assistant
SherpaShare has been designed specifically for rideshare drivers. Uber and Lyft drivers praise it for running in the background without too much noise and disturbance. A single notification reminder prompts the drivers to review and categorize their trips.
SherpaShare provides its users with real-time data intelligence, suggesting more profitable routes andtracking hourly income and profit for its users.
In addition to that, this smart software tracks miles automatically upon starting the vehicle. This makes the entire process of tracking mileage driven a whole lot easier since the users don’t have to waste time and remember to indicate the start and stop for each trip manually.
Its extensive analytics encompassing summaries, reports, and Excel sheets is securely backed up in the cloud.
SherpaShare can even help drivers cut their expenses. If you opt for the super-premium pricing plan, you get all the basic functionalities plus priority support and exclusive discounts. These discounts include insurance, in-vehicle accessories, and other related products and services.
Automatic mileage tracking without limitations: for as many trips as a user makes during a month
Helps drivers identify the most optimal route
User-friendly and intuitive UI
Insightful analytics for rideshare drivers including hourly revenue and profit tracking, heatmap that shows where other drivers are active, chat feature, and tip for destinations based on past drives
IRS-compliant mileage log
SherpaShare is an excellent app for Uber and Lyft drivers, and other rideshare drivers working for similar companies or businesses that offer taxi services.
Delivery drivers can benefit from this app, too.
When it comes to SherpaShare, there are two main drawbacks: it doesn’t offer a free version and caters to a relatively smaller market.
The Verdict: Best Mileage Tracker Apps in 2023
As you may have guessed, there is no one answer to this question. Your choice of the best mileage tracking app will significantly depend on your business and its specific needs. For example, do you need a mileage-tracking app for your mobile team, or are you an independent worker?
The right mileage app should save you time on manual data entry work and calculations while providing accuracy. All of the above-listed mileage tracking apps come with many valuable features tailored to specific audiences and their needs.
Before deciding on any one of them, understand its functionalities well, and if possible, try it out for free before subscribing to a paid version.
The Revolution in Mileage Tracking for Teams
There are numerous apps designed to track miles. However, not all of them are designed with the same features and functionalities. They also differ in ease of use, which can significantly impact your work responsibilities.
A well-built miles tracker mobile app is designed with users in mind and focused on solving their problems. As such, it has the potential to take your business to the next level.
If you’re looking to move your business forward and need a reliable, efficient, and easy-to-use mileage tracking app for teams, Timeero is your best bet.
Ready to test the best mileage tracker app for remote teams?
Sign up for a free 14-day trial and check how Timeero handles your miles.
Vesna is a psychologist, researcher, and writer with a wide range of interests focused on one goal: utilizing digital solutions to take businesses to the next level. Her expertise in human resources and workforce trends combined with her understanding of software’s role in business optimization is invaluable in helping them stay on top of the curve.