5 Best Mileage Tracking Apps for Property Managers
Emman Velos
Last update on:
March 31, 2025 1:59 AM
Published on:
As a property manager, your job isn’t always confined to a desk. In fact, your workday probably involves visiting multiple properties, meeting with tenants, taking care of maintenance issues, and inspecting rental units.
With all of the driving you are doing, you’ll want to keep track of your mileage if you plan to claim travel on your taxes or submit reimbursement claims. There are multiple ways to track mileage, but if you’re still scribbling miles into a notebook or piecing together fuel receipts, you’re leaving money on the table, making mileage tracking way harder than it needs to be.
But here’s the good news: mileage tracking apps can make your life easier. These apps automatically log every business mile, categorize trips, and even generate IRS-compliant reports so you can spend less time crunching numbers and more time managing properties.
To help you find a tracking solution that meets your needs, we’ve compiled a list of the 5 best mileage tracking apps for property managers and explored their features and product offerings in detail and compiled our findings in this article.
Streamline mileage tracking for property management
Why property managers need automated mileage tracking
Manually keeping track of mileage, whether through a notepad, spreadsheet, or handwritten log, is far from ideal. Entries can be forgotten, distances miscalculated, and records lost altogether, creating unnecessary challenges when it’s time to claim reimbursements or file taxes.
Without an automated system, property managers may face the following issues:
Forgetting to log trips: A packed schedule can mean missing multiple entries. If you don’t write down a trip to your rental property immediately, you will likely forget some, or all, of the details of your trip.
Estimating distances: Without GPS tracking, you will either end up guessing too high (IRS flag risk) or too low (losing money on reimbursements), which are both not ideal.
Difficulty proving business mileage: The IRS requires clear documentation for deductions, which means handwritten logs won’t be enough.
Time-consuming administrative work: Manually adding up mileage at the end of a month can waste hours of your valuable time.
Automated mileage tracking eliminates these challenges by recording trips in real-time, categorizing business mileage, and generating IRS-compliant reports. Without the added burden of manual tracking, property managers will have more time to focus on core tasks.
Our testing process
We looked at several apps for property managers and put the ones that made our list through rigorous testing. Each of the apps were taken for a spin along the same multi-stop route that mimicked a typical property manager’s workday– including visits to rental properties, maintenance sites, and client meetings.
During our evaluation, we analyzed each app’s tracking accuracy, ease-of-use, automation capabilities, and ability to handle multiple stops. Our goal was to find mileage trackers that minimize administrative work and simplify tax and reimbursement reporting while maximizing accuracy.
After extensive testing, we narrowed our list to the following mileage tracking apps:
Timeero — Best for precise tracking with segmented trip logs
Stride — Best free app for independent property managers
Everlance — Best for tracking mileage and expenses together
MileIQ — Best for simplicity and ease-of-use
Zoho Expense — Best for advanced expense management and financial reporting
Are you looking for ways to maximize your mileage deduction? Use our Free IRS Mileage Reimbursement Calculator to ensure you’re claiming every dollar you’re entitled to.
Top 5 mileage tracking apps for property managers
The right mileage tracking software streamlines mileage tracking and reimbursement processes without any guesswork on your part.
Let’s break down some of the best apps for IRS-compliant mileage tracking starting with Timeero.
1. Timeero — Best for precise tracking with segmented trip logs
Pros:
Easy-to-use mobile app
Tracks mileage with pinpoint accuracy
Logs multi-stop routes with Segmented Tracking technology
Optimizes travel with suggested mileage to find efficient routes
Automatic mileage calculations
Cons:
No free plan
Timeero is the ultimate solution for property managers who need precise, automated mileage tracking without the hassle of manual entry. Users can seamlessly track miles with industry-leading features designed for professionals who manage multiple properties and travel between sites daily.
Eliminate errors with automated mileage tracking
Manual mileage tracking is outdated, time-consuming, and prone to mistakes. When you’re constantly moving between locations in the middle of a busy day, it’s easy to forget to log a trip or miscalculate distances. These small mistakes can quickly add up, leading to inaccurate reports, lost reimbursements, or compliance risks during tax season.
Timeero tracks driving routes and mileage in real time.
Timeero eliminates these issues with real-time GPS tracking. The moment you clock in, its IRS-compliant mileage tracking capabilities activate, ensuring that every business mile is recorded automatically without requiring manual input.
View employees’ trip details from the time and mileage menu.
The app also automatically distinguishes between business-related trips and personal commutes, ensuring that only eligible miles are logged for reimbursement. This feature removes the risk of overreporting and provides a clear, verifiable record that stands up to audits.
Segmented Tracking: The best solution for multi-stop trips
Most mileage trackers are designed to log miles from point A to B alone — but not Timeero. Property managers might travel to multiple locations within a day and it’s important that each of those stops are recorded on your mileage log.
View turn-by-turn routes with Timeero’s Segmented Tracking.
Timeero’s Segmented Tracking technology automatically detects stops and breaks trips into several distinct segments. Segmented Tracking provides a detailed breakdown of every stop drivers make, including the total miles driven, time spent at each location and the total miles traveled between sites.
Complete visibility via route replay
Timeero also offers complete visibility into travel history with its Route Replay feature. This enables property managers who oversee teams to accurately verify an employee’s routes during the day.
Route Replay captures every trip in complete detail, allowing managers to visually retrace the route taken, including timestamps for each stop along the way. This level of transparency provides an indisputable record that can be useful in cases when claims arise over the completion of a site visit or the accuracy of a mileage claim.
Reduce travel costs with suggested mileage
With fuel prices constantly fluctuating, even small reductions in unnecessary mileage can translate into significant savings.
Timeero analyzes your travel history and provides data-driven insights to help you find the shortest and most efficient way to get from one property to another. Over time, even small reductions in mileage can translate to significant savings and reduce operational costs.
Geofencing for automated mileage tracking
Timeero simplifies mileage tracking with the help of geofencing technology, which provides location-based prompts for tracking mileage. Instead of relying on employees to start and stop mileage tracking manually, the app can detect when an employee enters or leaves a designated work location and logs the trip automatically with pinpoint accuracy.
This is ideal for property managers who are overseeing teams as it eliminates the risk of employees misreporting mileage, logging personal trips as business expenses, or forgetting to start tracking a trip.
Timeero’s geofencing feature acts as a built-in safeguard, ensuring that all recorded trips are valid and verifiable.
Timeero pricing: 14-day free trial; paid plans start at $4 per user/month
2. Stride — Best free app for independent property managers
Pros:
Simple and user-friendly interface
Free mileage tracking with automatic GPS logging
Generates IRS-compliant mileage reports for tax deductions
Expense tracking to help manage property-related costs
Cons:
Lacks advanced features like segmented tracking for multi-stop trips
Requires manual trip categorization for business and personal travel
Stand-alone app that offers no integrations with payroll or reimbursement software
Stride is a completely free mileage tracking app designed for independent property managers and small landlords who need a basic mileage log without any added costs. While it lacks the advanced automation and reporting features found in premium mileage tracking apps, Stride makes up for it with a simple, intuitive system that gets the job done.
Automatic GPS-based mileage tracking
Stride simplifies the process of mileage tracking by automatically detecting movement and logging mileage using GPS tracking. Initially, you have to manually begin mileage tracking
Once the app is set up, it records trips in the background, ensuring that every business mile is accounted for without the need for manual entry.
The app automatically detects trips and logs mileage, ensuring that property managers have an accurate record for tax deductions and reimbursements. It also includes basic expense tracking, allowing users to log business-related expenses like fuel, maintenance, and parking fees in one place.
For independent property managers and small landlords who need a straightforward mileage tracking solution, Stride provides a hassle-free way to maintain accurate mileage records. The app captures each trip automatically, allowing users to focus on their work without worrying about tracking their drives.
IRS-ready mileage reports for hassle-free tax deductions
Keeping IRS-compliant mileage logs is critical for property managers who want to maximize deductions and avoid compliance issues during tax season. Stride automatically generates detailed mileage reports, making it easy to claim mileage deductions without manually compiling trip records.
Stride makes IRS-ready tax reports readily available.
This mileage tracking and property management software calculates the total miles driven, applies the latest IRS mileage rates, and provides a clear breakdown of deductible mileage. Users can export these reports and submit them for tax filing or business reimbursements.
Expense tracking made easy
Stride also offers a basic expense tracking system that allows property managers to track mileage on Android devices and log business expenses like fuel, vehicle maintenance, and parking fees. With mileage and business related expenses stored in one app, independent property managers stay organized and monitor business costs more effectively.
With the Stride, users can store receipts, categorize expenses, and track spending throughout the year. This feature is especially useful when preparing for tax season, as it helps property managers accurately report business expenses and maximize deductions.
Monitor costs with detailed expense tracking
While Stride is built for simplicity, it still provides valuable features like mileage tracking and basic expense tracking for those who don’t need extra features or integrations. The app ensures that business miles and expenses are properly documented, making it a great option for those looking for a cost-effective, no-frills solution.
Additional features:
Tax deduction estimator
Receipt upload
Insurance assistance
Integrations: Plaid (for bank integrations), H&R Block, Backtrace, IBM Cloud App Management
Pricing: Completely free to use
3. Everlance — Best for tracking mileage and expenses together
Pros:
Easy-to-use app with automatic GPS mileage tracking
Syncs with bank accounts and credit cards for effortless financial management
Generates IRS-compliant mileage tracking and expense reports
Cloud-based storage for easy data access across multiple devices
Cons:
Continuous GPS tracking leads to increased battery usage
Numerous issues with automatic trip detection, resulting in missed or incomplete trip logs
Property managers need more than just mileage tracking.
If you want a system that captures every business expense in one place, Everlance is the way to go. With its robust expense management system, everything from fuel costs to maintenance and parking fees can be recorded effortlessly.
Hands-free logging of GPS mileage
Everlance operates continuously in the background, automatically detecting movement and logging miles in real-time. Its hands-free logging feature makes it easier for property managers to move between trips without having to worry about recording each trip.
Everlance displays trip cards with mileage totals and reimbursement amounts.
Everlance also gives users the option to track your trips manually in the event a drive wasn’t recorded or you want to adjust mileage for any reason. Just turn off Auto Detection in your account settings.
Disable auto-detection to manually classify trips.
Expense tracking with bank and credit card integration
Everlance makes it possible to keep track of mileage and other business expenses on a single platform. With receipt capture and storage, users can snap photos of receipts and upload them directly into the app.
Everlance automatically categorizes expenses, ensuring that property managers maintain organized financial records without manual data entry.
For even greater automation, the app syncs with credit cards and bank accounts, pulling in transactions and categorizing them based on spending patterns. This feature eliminates the need for manual expense tracking and helps users stay on top of their finances with minimal effort.
Create a new expense and attach receipts by clicking on the camera icon.
A smarter way to track finances
With cloud-based storage and instant access to reports, property managers can stay organized with the help of Everlance. No matter your location, your financial records stay with you and remain accessible wherever you need them.
Pricing: A free plan is available for tracking up to 30 automatic trips per month; premium pricing starts at $8/month or $60/year
4. MileIQ — Best for simplicity and ease-of-use
Pros:
Hands-free mileage tracking with automatic drive detection
Simple, swipe-based trip classification for business and personal trips
Customizable settings for work hours, locations, and trip categories
Works seamlessly in the background with minimal input
Cons:
Lacks segmented tracking for complex trips
Requires an internet connection at all times for tracking; no offline mode
MileIQ is another tracking and mileage reimbursement software that’s perfect for property managers constantly on the move.
MileIQ’s intuitive, clutter-free interface makes it easy to review and manage mileage records. The app’s home screen displays all drives in a clean, organized format, allowing users to quickly verify mileage logs without sifting through unnecessary details.
Effortless mileage logging
Just like Everlance, MileIQ handles mileage logging automatically through drive detection. The app runs quietly in the background, detecting when your vehicle starts moving and logs every mile without requiring a single input from the user.
Whether you need to track mileage on iPhone or Android, MileIQ ensures that every trip is recorded accurately without the hassle of manual entry.
Swipe-based trip classification
MileIQ may not offer Segmented Tracking, but it simplifies mileage classification with an intuitive swipe-based system. Instead of manually entering details, users can sort trips in seconds — swipe right for business, left for personal.
The app learns frequent routes over time, automatically categorizing recurring drives to reduce manual input.
Classify your trips from the dashboard — just swipe left for personal or right for business.
For added convenience, users can set work hours so that any trip made within that time frame is automatically logged as a business trip. This eliminates the need to go back and manually classify trips, streamlining the entire process.
Customizable trips
If the nature of your trip goes beyond the standard “business” or “personal” classification, MileIQ still gives you the option to label your trip with a custom classification.
For instance, instead of lumping all work-related drives together, you can assign specific categories like “property inspection”, “maintenance check,” or “tenant meeting.” Or if the trip was of a personal nature, you can create custom labels to properly categorize your trips, such as “commute”, “medical checkup”, “charity event”, or “moving.”
Create custom labels to be more granular with trip categorization.
MileIQ also allows you to add trip notes to add extra context to each mileage entry. If a drive was for an emergency maintenance request or a lease signing, simply attach a quick description for future reference.
All classifications and notes can be exported in reports to serve as audit-proof documentation for tax filings or employer reimbursements.
Additional features:
Team management features like streamlined billing, consolidated reports, and administrative controls
Location tracking
Integrations: Xero, SAP Concur, Sage, Route4Me, and Bookkeeper360
Pricing: Free for individuals (limited to 40 drives/month), paid plans with unlimited drive tracking starts at $7.50/month
5. Zoho Expense — Best for advanced expense management and financial reporting
Pros:
Integrated mileage and expense tracking
Receipt scanning and expense categorization
Supports manual mileage entry and odometer readings
Customizable approval workflows
Cons:
Mileage tracking is a secondary feature rather than a primary function
GPS-based tracking is not fully automated
Higher learning curve than other apps
Steep learning curve
Unlike standalone mileage tracking apps, Zoho Expense is built primarily for comprehensive financial oversight, making it ideal for property management companies that require detailed reporting and control over their expenses.
While mileage tracking is a secondary feature within Zoho Expense, it integrates seamlessly into the platform's broader financial ecosystem. However, it does have a higher learning curve than the other apps on this list.
Improved accuracy with GPS-based mileage tracking
Despite being a secondary feature, real-time GPS tracking is still available on Zoho Expense. When enabled, the app records start and end locations, calculates total mileage, and applies the appropriate reimbursement rate.
One key disadvantage, however, is that this feature is not fully automated. If you forget to activate GPS tracking, there is no automatic backup to capture missed miles, which can be inconvenient.
Update: Automatic GPS mileage tracking is available in Early Access. If you want to activate this feature in your organization, you will need to submit a request to Zoho directly.
Turn on GPS mileage tracking via the Expense tab.
Flexible tracking via manual mileage entry
If you choose not to activate automatic mileage tracking, you can still manually track your mileage through the app. Zoho Expense gives you multiple ways to log miles without relying on GPS. Users can input mileage based on estimated distances, odometer readings, or set reimbursement rates.You can do so by tapping on the ‘+’ on the bottom-right corner of the app under the Expense tab.
Multi-vehicle support
Zoho Expense offers multi-vehicle support for property management teams that frequently switch between company-provided vehicles, personal cars, or even rental transportation for business travel.
Through this feature, you can add vehicles in your fleet, each with its own mileage rate and expense category, making it easier to monitor fuel costs, maintenance expenses, and overall travel expenditures.
Admins can choose to apply different mileage rates to each vehicle in your fleet.
Approval workflow for mileage claims
For property management companies handling multiple employees and frequent travel, having a structured approval process for mileage reimbursements can prevent excessive claims and inaccurate reimbursements. Zoho Expense includes a customizable approval system that ensures mileage reimbursements undergo thorough review before processing — all within the app.
Manage all pending and submitted trip requests in the Trip tab.
Additional features:
Real-time expense tracking
Cloud-based storage
Multi-currency support
Integrations: Quickbooks, Xero, Sage Accounting, Zoho, Uber for Business, WAY2VAT, Amazon Business
Pricing: A free plan with limited functionality is available for a maximum of 3 users; paid plans begin at $4/month
Automate your mileage logs with Timeero
As a property manager, you’re constantly on the move — handling site visits, coordinating maintenance, and meeting with tenants. The last thing you need is to spend hours calculating miles and compiling reports.
Timeero offers an automated tracking solution that ensures every business mile is accounted for. With Segmented Tracking, route replay, and geofencing, you can have complete transparency over travel logs, eliminating the risk of lost mileage deductions or inaccurate reimbursements.
Accurate IRS-compliant mileage logs are always just a click away with Timeero.
Emman is a passionate writer with more than 6 years of digital marketing experience under his belt. As a licensed chemical engineer with a passion for writing, he marries the technical with the creative to create engaging copy that converts. He is also a certified #girldad who spends most of his day playing with his three girls when he's not busy writing.
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