How to track and reimburse employees’ hours and mileage with Timeero and Gusto integration:
🚀 Getting Started
1. Log in to your Timeero admin account.
2. Click on Integrations, then select Gusto.
3. Click on Configuration, then click Enable.
4. Enter your Gusto login credentials and click Authorize.
👥 Mapping and Importing Employees
5. If your Timeero account already has users, select the correct Gusto Role/Job Title and match each one with the appropriate Timeero user, then click Map Employee.
6. If your Timeero account does not have users yet, check the boxes next to the Gusto employees you want to import, scroll down, click Import Users, and repeat the process on additional pages if needed.
7. After importing, click Sync Changes from Gusto (top-right corner), assign the correct Role/Job Title, and click Map Employee to save the matches.
👤 Group Setup for Hourly Employees
8. If you have both hourly and salaried/contractor workers, create a group in Timeero for hourly employees and assign them to it.
➤ Only hourly employees can be included in Gusto exports. Contractors and salaried employees are not supported for time or mileage export.
📊 Exporting Time & Mileage from Timeero
9. Navigate to Reports and choose your preferred report type — by Date Range, User or Group, Job, or Mileage.
10. Select the correct date range for your payroll and click Generate Report.
11. Once the report loads, click Export in the top right and choose Export Time & Mileage to Gusto or Export Mileage to Gusto, depending on your needs.
12. In the pop-up that appears, select the correct payroll period.
13. If the correct payroll period doesn’t appear, go to Integrations > Gusto > Configuration > View Mapping and click Sync Changes from Gusto, then try exporting again.
Only scheduled payroll periods will appear. Off-cycle and transition payrolls cannot be exported.
🗓️ Finalizing Payroll in Gusto
14. Log in to your Gusto account and go to the Run Payroll tab.
15. Select the payroll date and review the imported employee hours and mileage reimbursements under the Reimbursements section.
✅ You’re all set! Timeero now syncs hours and mileage directly into Gusto for fast, accurate payroll processing.
