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Rates, laws, calculators, and templates: everything your team needs to track mileage accurately and stay compliant.
The guides your peers read most: fraud prevention, offline tracking, and how to choose the right tool for your team.
Calculate reimbursements accurately for your team — whether you're operating in the US, Canada, UK, or Australia.
Non-compliance isn't just an HR headache. In several states it's a wage violation. Know the laws where your team operates.
The IRS standard rate is the federal baseline for employee reimbursement. In 2026, that's 72.5 cents per mile through June 30 and 76 cents per mile from July 1 on. Employers can reimburse below the applicable rate without tax penalties, but reimbursement above it is generally taxable to the employee unless substantiated as an actual expense.
2026 IRS Mileage Rate GuideStrict-Liability States — Employer Reimbursement Required
Don't see your state listed? More states are adding requirements each year.
All state lawsStrategy, policy, and international rates: everything else your team needs to manage mileage well.
Stop manually keying in mileage. Sync approved trip data directly to your payroll provider in one click.
The questions ops managers ask most when evaluating team mileage solutions.
In 2026, the IRS standard mileage rate for business driving is 72.5 cents per mile through June 30 and 76 cents per mile from July 1 on, making the current rate the highest the IRS has ever set. Employers can reimburse below the applicable rate without tax penalties, but any amount above it is generally taxable to the employee unless it's substantiated as an actual expense.
GPS-based apps like Timeero automatically detect and log trips during business hours, with the option to deduct commuter mileage so only genuine business miles are reimbursed. Managers get full visibility across the team, something consumer apps like MileIQ don't offer.
California, Illinois, and Massachusetts have explicit statutory requirements, and failure to reimburse is a wage violation. New York is conditional: promised reimbursements become wage supplements and non-payment triggers enforcement. Most other states have no blanket mandate, but FLSA rules still apply.
A car allowance is a fixed monthly payment regardless of miles, simple but fully taxable. Mileage reimbursement pays per actual mile driven, is tax-free up to the IRS rate, and reflects real usage. Most compliance-conscious companies with field teams prefer per-mile reimbursement for accuracy and auditability.
Yes. Timeero stores location data locally on the device and syncs when connectivity is restored. This is critical for construction sites and rural areas. The trip record is complete and tamper-evident regardless of when it syncs.
Timeero captures a GPS breadcrumb trail for every trip, not just the start and end points, which makes it very difficult to inflate mileage undetected. Trips are timestamped, route-verified, and stored with a full audit trail. Managers can review any trip on a map before approving reimbursement.
Timeero integrates directly with QuickBooks, ADP, Gusto, Xero, Paychex, Rippling, Sage Intacct, Paycor, Paylocity, and Viventium. Once trips are approved, data syncs in one click, with no manual entry or spreadsheet exports needed. Setup typically takes under 30 minutes.
Timeero gives ops managers a real-time view of every mile driven: automatically tracked, fraud-resistant, and ready to sync to payroll.
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