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The break laws of the state where work is performed generally apply — not where you're headquartered. California: 30-min unpaid meal for shifts over 5 hours, 10-min paid rest for every 4 hours. Colorado, Washington, Oregon, and Illinois each have their own thresholds. Track which state each employee works in. Multi-state scenarios can be complex; confirm edge cases with employment counsel.

Under 29 U.S.C. § 211(c) and 29 CFR Part 516, employers must maintain records of hours worked for all non-exempt employees. Keep payroll records at least 3 years, supplementary records (time cards) generally 2 years. Records must be accurate and retrievable on demand.

Timeero's GPS records capture the date, miles, and destination elements of accountable plan substantiation, recorded at or near the time of travel; business purpose is documented through job assignments and notes. If employees don't adequately substantiate mileage, reimbursements may be treated as taxable wages.

EVV is federally required for covered Medicaid in-home services under the 21st Century Cures Act — verifying six data elements, including location, caregiver identity, and start/end time. All states were required to implement it by 2020 (personal care) and 2023 (home health). Capturing EVV requirements through GPS tracking is one compliant method, but not federally mandated. State systems and submission requirements vary.

For meal periods, time records showing missed, short, or late meal periods can create a rebuttable presumption that the meal period was not provided, shifting the burden to the employer to rebut (Donohue v. AMN Services). If a compliant break is not provided, the employer owes one additional hour of pay per workday (Labor Code § 226.7). Systemic violations may support a PAGA claim — generally $100 per aggrieved employee per pay period under § 2699(f), with $200 applying in defined circumstances.

California Penal Code § 637.7 restricts using an electronic tracking device to determine a person's location or movement; the statutory consent exception applies to a vehicle's registered owner, lessor, or lessee — not to employee consent generally. Civil liability under § 637.2 runs $5,000 per violation or three times actual damages. Other states are adding requirements. All employers should have a written GPS tracking policy that employees acknowledge before tracking begins.

The DOL requires: employee name, address, occupation, pay rate, total hours worked each day and week, overtime earnings, wage deductions, total wages paid, and payment dates. Retain for 3 years. The DOL also commonly requests break documentation in investigations, even though FLSA does not explicitly mandate it.

DCAA audit guidance expects daily time entry — not weekly reconstructions. Hours are allocated to specific contracts or cost codes, supervisors approve timesheets, and corrections are documented with the reason. Silent edits are treated as audit failures. Timekeeping failures can lead to audit findings, questioned costs, and withheld payments — and in serious cases, referral for contracting remedies, including suspension or debarment.

Both trigger one additional hour of premium pay per workday, assessed separately for meal and rest violations. Meal breaks are 30 min, unpaid, given when employees work shifts over 5 hours. Rest breaks are 10 min, paid, given every 4 hours — cannot be waived. Both require employer-side documentation. Attestation strengthens an employer's position when meal period disputes arise.

PAGA allows an aggrieved employee — one who personally suffered the violation — to bring a representative action on behalf of similarly situated coworkers. The default civil penalty under Labor Code § 2699(f) is $100 per aggrieved employee per pay period. The $200 tier applies only in certain circumstances, including a prior PAGA finding within the past five years or conduct found to be malicious, fraudulent, or oppressive. Courts may also reduce penalties. Attorney fees are typically recoverable. 100 workers, 10 pay periods at $100: $100,000 before fees.

Timeero's reports export on demand to CSV or PDF: mileage reports with GPS route data, break compliance and daily sign-off reports, timesheets with complete edit history, and raw GPS breadcrumb data. EVV visits submit through the Sandata integration in certified states.