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The 8 Best EVV Software Solutions for Home Healthcare Agencies in 2025

Andjelka Prvulovic
Last update on:
December 30, 2024 3:06 AM
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Electronic Visit Verification (EVV) is a federal requirement for home health agencies under the 21st Century Cures Act. It ensures that patient visits are accurately tracked, helps prevent fraud, and ensures proper care delivery.

However, since each state chooses their own EVV model for Medicaid personal care service and Home Health Care Service providers, specific software requirements may vary by state.

This guide is intended to help healthcare providers – including home health agencies, hospice organizations, and those who must follow EVV requirements, choose the best EVV software solution for their business.

Preview of the Best EVV Software Solutions

For this article, we’ve researched the top 8 EVV systems that are ranked highly for their compliance, functionality, and ease of use. 

We’ve chosen these solutions because they stand out from the rest based on their unique features, potential for scalability, and how easily they can integrate with various healthcare systems to follow regulatory requirements. 

Running short on time and want to see which apps we’ll be covering in this guide?

Below are the top 8 apps for EVV software in 2025, along with price comparisons to help you make the most educated decision for your company.

EVV Software Comparison
Software Name Description Pricing
Timeero Offers seamless GPS tracking, HIPAA compliant patient visit logs, caregiver scheduling, and a user-friendly interface suitable for all agency sizes. Starts at $4/user/month
Therap A comprehensive solution for larger agencies, combining EVV with robust clinical documentation and complex billing tools. Pricing not publicly disclosed; contact vendor for quote
HHAeXchange Known for its compliance capabilities, real-time data tracking, and integrations with multiple state aggregators. Starts at $375/month
AllGeo Focuses on efficient field operations with geofencing and customizable workflows for agencies needing real-time verification and compliance. Standard: $8.50/user/month; Pro: $12.50/user/month; Enterprise: Contact for pricing
CareTime Provides a user-friendly EVV experience backed by automated documentation and communication tools for smoother operations. Starts at $10/month for up to 50 clients
CareVoyant An enterprise-grade platform unifying intake, scheduling, billing, and EVV for agencies with multifaceted service lines. Starts at $500/month
Alora Health Delivers a blend of clinical, administrative, and financial tools with integrated EVV to streamline end-to-end care management. Starts at $295/month for smaller agencies
CareSmartz360 An integrated, cloud-based system offering EVV alongside scheduling, billing, and caregiver management to simplify multiple workflows. Starts at $10/month for up to 50 clients

Please note that pricing information for most of these software solutions is not publicly disclosed on their official websites and has been sourced from various online reviews and comparisons. For the most accurate and up-to-date pricing information, we recommend contacting the vendors directly.

The 8 best EVV software solutions for 2025

Now, let’s explore each of the 8 best EVV software solutions – comparing their features, pricing, and ideal use cases so you can select the best fit for your agency’s needs.

1. Timeero - Overall best EVV software solution with GPS tracking and caregiver scheduling for agencies of all sizes

best evv software

Timeero is a leading EVV system for home care designed to streamline business operations for home healthcare agencies. 

With real-time GPS tracking, scheduling, and intuitive iOS and Android mobile apps, Timeero will help your company meet EVV compliance requirements and improve the overall quality of patient care you deliver.

Timeero’s Key Features

Easy-to-use mobile app

Timeero’s mobile app allows caregivers to clock in and out for their shifts. The app also tracks patient visits in real time so you can capture accurate EVV data.

best evv software
Both English and Spanish speakers can use Timeero’s mobile app.

Not only does Timeero help you document the details of patient visits, caregivers can upload notes and photos directly to timesheets for more thorough reporting. Timeero also allows caregivers and directors to digitally sign daily timesheets, verifying the accuracy of hours worked.

HIPAA-Compliance

Timeero is HIPAA-compliant, so you and your staff can safely and legally store and share patient information. 

Accurate and reliable GPS tracking

best evv software
Segmented Tracking allows you track caregivers’  individual visits for precise timekeeping.

Timeero uses GPS tracking technology to make sure caregivers are at the correct location for patient visits. Continuous GPS tracking increases the safety of caregivers and employees, and simplifies EVV compliance

Alongside GPS tracking, Timeero offers users a geofencing feature that helps healthcare agencies prevent instances of time theft. Timeero’s geofencing technology allows you to draw virtual boundaries around each stop on a caregiver’s route, restricting their ability to clock in or out unless they are on site at a patient’s address. 

Efficient employee scheduling and shift management

Timeero makes it easy to create and manage caregiver schedules. Caregivers can accept, decline, or cherry-pick their shifts, reducing scheduling conflicts.

You can send automated notifications to alert caregivers of newly assigned shifts, scheduling changes, or shift cancellations. 

Continual tracking in remote locations

With Timeero, caregivers can continue recording EVV data in areas with limited or no internet connection. While your device is offline, any data you record is stored locally. Once your internet connection is restored, recorded data is automatically synced with the app. 

Accurate mileage reimbursement

If you’re reimbursing your caregivers for mileage, Timeero tracks caregivers’ mileage automatically during their shifts. To calculate mileage reimbursement amounts that are payroll ready, define your agency’s mileage reimbursement rate in the app’s company settings.

Facial recognition technology

Timeero’s Terminal Kiosk app utilizes facial recognition technology to ensure only authorized caregivers are clocking in and out of their shifts. With advanced biometric scanning features, you are better able to eliminate “buddy punching” and verify that only the assigned caregiver is delivering patient care. This added layer of security fosters trust and increases EVV compliance.

Seamless software integration

Timeero connects with leading systems like Sandata to streamline data exchange and improve operational efficiency. The app also integrates with popular payroll and accounting software solutions, streamlining your current payroll process.

Easy analytics and reporting

Timeero allows you to generate custom reports that give insight into operational efficiency, caregiver performance, and EVV compliance. Identify trends, optimize the delivery of patient care, and improve overall agency performance with detailed analytics.

Strengths

  • User-friendly. Timeero is intuitive and easy for caregivers and administrative staff to adopt.
  • Strong customer support. Timeero is known for its ability to offer users excellent customer support, timely assistance, and continuous software updates.
  • Scalability. Timeero is suitable for home healthcare agencies of all sizes. It can grow with your agency, as you hire additional caregivers and increase the amount of in-home patient visits.

Potential Challenges

  • State requirements. Timeero may not be an approved EVV system for your state. Double check your state’s requirements and contact us for more details.

Ideal for

Timeero is ideal for home healthcare agencies of all sizes looking for a solid, scalable EVV system that is easy to use and can integrate with their existing software. 

Pricing

Timeero’s pricing starts at $4 per user each month for up to 10 users.

PRO TIP: If your state has an open vendor solution that allows you to use the Sandata aggregator, Timeero may be a perfect fit! Read more about the Timeero and Sandata integration, or contact us for more details.

2. Therap - Comprehensive EVV system for complex care

therap

Therap is a versatile EVV software solution designed to streamline healthcare providers’ operations. It has an expansive suite of features, including Electronic Visit Verification (EVV), scheduling, billing, and electronic health records (EHR).

Therap complies with the federal mandate and is used in the states of North Dakota, South Dakota, and Tennessee. It is also a state-chosen aggregator in Alaska.

Key features of Therap

  • EVV compliance. Therap's EVV module ensures compliance with regulations by capturing essential data points such as date, time, location, and caregiver information.
  • Scheduling and staffing. With Therap, you can efficiently schedule and manage caregiver shifts, optimizing resource distribution and minimizing scheduling conflicts.
  • Document management. Therap centralizes the storage of essential documents, such as clinical notes, progress reports, and incident reports.
  • Billing and claims. Streamline your billing process and generate accurate claims.
  • Reporting and analytics. Generate insightful reports to track key performance indicators and make data-driven decisions.
  • Mobile app. With Therap, your caregivers can access the software’s user-friendly mobile app which includes single-swipe clock-in/out, GPS tracking, and real-time messaging. The app also continues recording data when caregivers are working in areas with weak or non-existent internet connectivity.

Potential challenges

  • Steep learning curve. To master Therap's comprehensive feature set, you may need significant training and onboarding.
  • Complex interface. Some users may find the interface complex and difficult to navigate.

Ideal for

Therap is best suited for larger healthcare agencies that require software to complete complex home health care services.

Pricing

No data available

3. HHAeXchange - All-in-one EVV compliance system with real-time data

HHAeXchange

Next on our list of the 8 best EVV software solutions is HHAeXchange. HHAeXchange is home care software primarily for providers and payers, that offers users a wide range of features for efficient and accurate delivery of care.

Key features of HHAeXchange

  • Electronic visit verification. The app captures essential visit data, including date of visit, time of care, location of care, and caregiver information. The patient data recorded by the app will help your company comply with federal and state EVV regulations.
  • Mobile app. HHAeXchange is a user-friendly mobile app that allows your caregivers to clock in and out, record patient visits, and capture electronic signatures.
  • Real-time GPS tracking. HHAeXchange monitors the locations of your caregivers to verify visit accuracy and ensure timely delivery of care.
  • Automated scheduling. You can use HHAeXchange to optimize your scheduling processes, maximizing efficiency and reducing administrative burden.
  • Document management. HHAeXchange stores and organizes important documents, such as patient records, care plans, and incident reports.
  • Billing and claims. The software can help you streamline billing processes and generate accurate claims.
  • Compliance reporting. HHAeXchange has robust reporting tools that monitor your agency’s success at complying with EVV regulations and other industry standards.
  • Integration capabilities. HHAeXchange connects with other healthcare systems, such as EHRs and billing software, to streamline workflows.

Potential challenges

  • Customer support issues. Some users have reported inconsistencies in customer support, with long wait times and less-than-ideal resolutions.
  • Technical glitches. Some users have noticed occasional technical issues, such as slow loading times or system crashes, which can disrupt workflow.
  • Limited customization. While HHAeXchange is flexible and meets most needs of the home health industry, it may not offer detailed customization for your specific agency.

Ideal for

Agencies seeking a robust, all-in-one EVV solution with strong compliance features and real-time data insights. HHAeXchange also serves as a provider and the EVV aggregator in several states, including Alabama, Illinois, Michigan, Minnesota, Mississippi, New Jersey, Texas, and West Virginia.

Pricing

HHAeXchange does not disclose pricing on its website. However, according to some web resources, the pricing starts at $375 per month.

4. AllGeo - EVV system with geofencing for efficient field operations

 AllGeo evv

AllGeo is robust field service management software equipped with its own EVV solution. It aims to streamline your daily business operations while ensuring your caregiving agency complies with Medicaid EVV requirements. 

This EVV software offers a variety of features designed to optimize your field service workflows and improve efficiency.

Key features of AllGeo

  • Geofence-based visit verification. AllGeo automatically tracks caregivers’ locations and verifies visits based on predefined geographic boundaries.
  • Mobile time clock app. Caregivers can conveniently clock in and out through their mobile devices.
  • Phone call and text-based visit recording. AllGeo provides alternative methods for verifying visits in areas with limited cellular service.
  • Route and mileage tracking. The app tracks routes and mileage to improve operational efficiency and reduce driving costs.
  • Smart reminders and notifications. AllGeo sends timely alerts and reminders to ensure compliance and prevent missed patient visits.
  • Safety monitoring. Features like emergency alerts and location tracking improve the safety of your caregivers.

Potential challenges

  • Technical issues. Some users have reported issues with the software's stability and accuracy, particularly in regards to GPS tracking.
  • Limited customization. While the software offers a wide range of features, it may not be fully customizable to meet the specific needs of all businesses.
  • Steep learning curve. Some users have found the software's learning curve to be steep, especially when it comes to more complex features.

Ideal for

AllGeo is best suited for field service businesses that need to track and monitor employees in real time. The app is also a good fit for healthcare agencies looking to comply with EVV requirements.

Pricing

AllGeo offers three pricing tiers for EVV services. 

For agencies with fewer than 100 employees, the Standard plan costs $8.50 per user per month and includes visit verification, scheduling, and standard alerts. The Pro plan adds mileage tracking at $12.50 per user per month. HIPAA compliance features are available in the Enterprise solution, with pricing available upon request.

5. CareTime - Simple EVV with automated care documentation

CareTime

CareTime is a cloud-based home health management solution designed to streamline operations for hospice and home care organizations. 

Key features of CareTime

  • Robust EVV capabilities. CareTime tracks patient visits through GPS, cell phone, and telephony technologies. Caregivers can accurately track the start and end times of visits through the app’s tracking technology. 
  • Scheduling. CareTime can help you match caregivers with clients based on availability, skills, preferences, and distance. The app also offers flexible scheduling options, like shift scheduling and on-call assignments.
  • Improved communication. CareTime enables seamless communication between caregivers, clients, and your healthcare agency. It sends automated alerts to managers informing them of employee no-shows and late arrivals, as well as informs caregivers of upcoming shifts, authorization expirations, and other job-related notifications.
  • Mobile app. CareTime’s mobile app allows caregivers to clock-in/out through the app’s timeclock, record and store accurate visit documentation, and access the company schedule. CareTime also allows caregivers and agency directors to communicate in real time through real-time communication.
  • Automated documentation & data. CareTime simplifies the creation of visit notes, task records, and other essential documentation based on caregiver input. The app also automates billing and payroll data, reducing manual effort.
  • Reporting and analytics. CareTime provides valuable insights into your agency's performance, including key metrics such as compliance with scheduled visits, caregiver productivity, and client satisfaction.

Potential challenges

  • Customer support. Some users have reported inconsistencies in customer support, including long wait times and trouble reaching support reps.
  • Technical glitches. Occasional technical issues, such as system slowdowns or app crashes, can disrupt workflow.
  • Billing discrepancies. Some users have reported billing issues (ex: being double charged) and have experienced difficulties resolving billing discrepancies.

Ideal for

CareTime can be a good choice for home health agencies seeking a user-friendly and comprehensive solution to streamline operations, improve efficiency, and ensure compliance with EVV regulations.  

Pricing

CareTime’s pricing is based on the number of active clients served. According to some resources, the pricing seems to start at $10 for agencies with up to 50 clients.

6. CareVoyant - Integrated EVV, billing, and scheduling

CareVoyant evv

CareVoyant is an enterprise-level EVV system that aims to integrate all aspects of home care agency management into one workflow. It ensures EVV compliance while improving operational efficiency and care delivery.

Key Features

  • Electronic visit verification. CareVoyant tracks and verifies patient visits by capturing essential data points such as date, time, location, and caregiver information. The software combines EVV with intake, authorization, scheduling, and billing functions, aiming to eliminate redundant data entry and manual efforts.
  • CareVoyant CV mobile. The CareVoyant mobile app allows caregivers to clock in and out easily, ensuring precise time tracking and EVV data capture. The app also simplifies documenting patient services, including attaching notes and photos. It also enables messaging between caregivers and administrative staff, enhancing coordination and responsiveness.
  • GPS tracking and geofencing. CareVoyant uses GPS tracking and geofencing to confirm that caregivers are at the correct home visit locations.
  • Scheduling and shift management. Using CareVoyant enables caregivers to accept or decline shifts based on their availability which reduces scheduling conflicts. 
  • Offline Functionality: This feature allows caregivers to continue recording EVV data in areas with limited or no internet access. Once your internet connection is restored, the data that was previously recorded and securely stored is now synchronized with the app.
  • Data Security. Protects sensitive patient information with HIPAA-compliant security measures, including encryption and secure data storage.
  • Integrations. CareVoyant integrates with existing EHR and billing systems, ensuring a smooth workflow. It connects with various EVV aggregators designated by the state, streamlining data exchange and reducing claim rejections.

Potential challenges

  • Steep learning curve. Due to the software's comprehensive nature, some users find the initial learning curve relatively steep.
  • Technical glitches and support. Some user reviews mention occasional technical issues like system slowdowns or glitches during updates. Additionally, some users have expressed frustration with support responsiveness during critical issues, though many others commend the support team for their helpfulness and accessibility.

Ideal for

Agencies that operate multiple service lines, such as home health, skilled private duty, and non-medical home care, will find CareVoyant’s integrated approach especially advantageous.

Pricing

 Some web sources say pricing begins at $500 per month for smaller agencies.

7. Alora Health - Comprehensive EVV software for clinical management

Alora Health  evv

Alora Health is number 7 on our list of the 8 best EVV software solutions for 2025. Alora Health offers users a comprehensive set of clinical, administrative, and financial tools, supported by robust integrations and a user-friendly interface.

Key Features of Alora Health

  • Electronic visit verification. The software supports multiple EVV methods, including GPS tracking, telephony, and mobile app check-ins. It seamlessly transmits EVV data to state or MCO aggregators, streamlining compliance reporting and reducing manual data entry.
  • Scheduling and shift management. Alora Health allows you to create schedules and assign shifts. The app sends automated updates to staff informing them of schedule changes, cancellations, or newly assigned shifts, enhancing service delivery and reducing missed patient visits.
  • Clinical documentation and Point of Care. Alora Health maintains patient records, health assessments, and care plans in a unified system that is accessible at the point of care.
  • Offline functionality: This feature enables caregivers to document visits and record EVV data even in areas with limited internet connectivity. Once internet connection is restored, the data will sync automatically.
  • Billing and reimbursement. The software allows you to bill clients accurately for Medicaid-funded services by capturing the required data points and submitting clean claims.
  • Integration with EHR and payroll systems. You can connect Alora Health with existing EHR and payroll systems to reduce redundant data entry and improve operational efficiency.

Potential challenges

  • Customization needs. While Alora Health offers flexibility, agencies with highly specialized workflows may require additional customization or onboarding time to use the platform.
  • Training & onboarding. Staff unfamiliar with integrated healthcare software solutions may need more than just the initial training to maximize the platform’s capabilities and ensure long-term efficiency.

Ideal for

Alora Health is an excellent fit for home healthcare agencies seeking to find an all-in-one EVV solution that enhances caregiver management, streamlines data entry, and ensures compliance with state aggregators.

Pricing 

According to web sources, Alora Health's pricing for its home care software, including the EVV solution, starts at $295 per month for smaller agencies

Medium-sized agencies seem to pay between $600 and $1,200 per month, while larger agencies spend between $1,200 and $6,000 per month.

8. CareSmartz360 - Unified EVV, scheduling, and billing software

CareSmartz360 evv

CareSmartz360 is a cloud-based home care software solution designed to help you streamline and simplify your agency’s operations. From scheduling, billing, payroll, caregiver management, and EVV compliance, CareSmartz360 brings the essential functions your business needs to operate successfully under one roof. 

Key Features of CareSmartz360

  • EVV compliance. CareSmartz360 ensures that all visits are verified by capturing critical information such as date of patient visit, time of care, location, and caregiver details. This helps you maintain regulatory compliance and reduces the risk of fraud and billing errors.
  • Scheduling and shift management. With CareSmartz360’s user-friendly interface, you can easily create, update, and manage schedules. Real-time notifications ensure caregivers are informed of changes, open shifts, and cancellations, helping you keep operations running smoothly.
  • Billing and payroll integration. CareSmartz360 helps you minimize manual data entry and streamline financial tasks by connecting visit data directly to billing and payroll processes. You can generate invoices, export data to popular accounting software, and accelerate your revenue cycle.
  • Caregiver management and engagement. With CareSmartz360, your caregivers can access their schedules, update their availability, view tasks, and log expenses through a secure mobile app. Bi-directional messaging keeps everyone connected and improves communication between office staff and caregivers.
  • Custom forms and care plans. You can replace paper-based assessments and care plans with HIPAA-compliant digital forms. 
  • Reporting and analytics. CareSmartz360 provides reporting tools, enabling you to analyze schedules, caregiver performance, billing, compliance, and more.

Potential Challenges

  • Learning curve. While CareSmartz360 is designed to be intuitive, you may need to invest time in training and onboarding your team so everyone can fully leverage its extensive features.
  • Complex customization. If your agency has unique or highly specialized workflows, you may need additional support or tailored configurations to make sure the software can meet the needs of your business.

Ideal For

CareSmartz360 is ideal for companies like yours looking for a unified, integrated platform to manage multiple facets of your home healthcare agency’s operations. Whether you need to maintain EVV compliance, access robust scheduling tools, improve caregiver engagement, or streamline billing and payroll, CareSmartz360 has the tools you need.  

Pricing

CareSmartz360’s pricing is undisclosed on their website, but according to some web resources, the pricing starts at $10 per month for growing agencies with up to 50 clients. For the most accurate pricing, you should contact CareSmartz360 directly.

How to choose the best EVV software for your business

choose evv software

When selecting the right EVV software solution for your company, check your state’s EVV requirements first.

Find Your EVV Model and Aggregator

Last updated: September 2024

What features should you look for in your next EVV software app?

The best EVV software solution for your agency will be dependent on which functionalities you believe your agency needs to operate efficiently and increase future growth.

Here are some key features you should consider:

  • User-friendliness A seamless and intuitive interface allows caregivers to adopt the new EVV software easily.
  • Mobile app Clocking in and out in real time via mobile devices simplifies  EVV data capture.
  • GPS tracking Location verification ensures compliance and enhances patient safety.
  • Offline functionality Enables data recording even in areas with limited connectivity.
  • Data security HIPAA compliance safeguards sensitive patient information.
  • Integrations Seamless integration with your existing software and billing systems avoids data silos.
  • Reporting and analytics Generate valuable insights to optimize agency operations and improve the quality and delivery of patient care.

Also be sure to consider the pricing of each app when making your decision. While our guide does include pricing information, the numbers mostly come from review sites, as many providers don't publicly disclose pricing. For the most accurate and up-to-date information, we recommend directly contacting each company that has been reviewed here.

Read our detailed guide for more information on how to choose the right EVV system for your agency.

Timeero: The overall best EVV Software solution 

Only you can understand which features and functionalities matter the most to your agency. From robust scheduling tools and reliable offline capabilities to integrations and accessible support, the right EVV platform can truly elevate how you deliver patient care.

Timeero is a versatile platform that combines ease of use, advanced GPS tracking, flexible scheduling, and responsive support to help you go beyond just meeting EVV mandates—you can streamline operations, empower your caregivers, and improve the quality of care you provide.

Ready to take the next step?

See how Timeero can transform your EVV experience.
Contact our expert consultants today
AUTHOR
Andjelka Prvulovic

Andjelka is a skilled researcher and writer with 6+ years in digital marketing, specializing in SaaS and B2B content. With a background in sociology, social work, and journalism, she crafts strategy-driven content that resonates with audiences. Outside of work, she enjoys yoga, swimming, and relaxing with her cats and Leonard Cohen’s music.

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