Best Labor Tracking Software in 2024 (Tested And Reviewed)
Emily Maina
Last update on:
April 18, 2024 1:49 AM
Published on:
Have you ever been frustrated by spending too much time sorting timecards, verifying manual records, or trying to align labor costs with your project budget? You’re not alone. This is a problem many businesses need help with.
Fortunately, there is a solution, which is labor tracking software. These tracking apps allow you to manage your workforce more efficiently and hold your employees accountable.
In this article, we’ll look at the top five solutions that address the common challenges businesses face when tracking labor. We will also highlight essential features to consider when selecting labor-tracking software for your company.
Reduce Labor Costs with Timeero
Timeero tracks employees' hours, locations, and mileage with ease.
Labor tracking involves monitoring and recording the time and attendance of employees as they perform work-related tasks. It is essential for several reasons, including analyzing productivity, processing payroll, and complying with labor laws.
It’s crucial to pick labor-tracking software that suits your company’s requirements. Consider the following best labor-tracking solutions:
Timeero – Best Labor Tracking Software Overall
Workyard – Best for Construction Labor
Replicon – Best AI-Powered Tracking Solution
Connecteam – Best for Team Communication and Collaboration
Hubstaff – Best for Employee Monitoring and Scheduling
What makes a labor tracking app stand out from the rest? Here are key features you should look for:
Time Tracking: The software should record working hours accurately and easily facilitate employees clocking in and out. It also should have features allowing them to take breaks and add notes to their timesheets.
GPS Tracking: Advanced features such as GPS tracking are crucial for managing remote teams and field workers. They allow you to monitor workers during their shifts rather than just when they clock in and out.
Task Management: Tracking hours worked is only one aspect of effective labor tracking. Go for software that makes task and project management easier so that you can allocate resources and monitor progress efficiently. You should be able to associate time entries with specific tasks, projects, or clients.
Attendance Monitoring: This involves keeping track of when employees start and finish their workday and keeping track of time off (both paid and unpaid). You can create an employee attendance policy to help guide your team and use it alongside your labor tracking software.
Scheduling: Ensure your field employee tracking app allows you to create schedules and assign tasks to specific team members easily. Effective employee scheduling ensures operations run smoothly in your company.
Timeero – Best Labor Tracking Software Overall
Timeero is a workforce, GPS, time, and mileage tracking software for businesses. It’s packed with features that make labor tracking a smooth endeavor.
GPS Tracking Capability
Timeero’s mobile app works like a dependable and accurate GPS time clock. Employees can clock in and out through the app, and you can see timesheets with details about the hours they worked, their location, and breaks taken.
An employee timesheet on Timeero.
The app collects location data in real-time, allowing you to keep track of your employee’s activities and ensure they are where they should be. You can view their current location and the job they are working on from the Who’s Working dashboard.
Segmented Tracking
Moreover, the software provides a unique Segmented Tracking feature, a game-changer for companies with workers on the go. Instead of making multiple entries, all employees have to do is clock in only once at the start of the workday and clock out at the end.
Segmented tracking on Timeero.
Timeero automatically records GPS data for each location visited. You can then see everything you need in a single glance, from the sites visited to the amount of time spent there. This prevents employee time theft, as you can verify that your team members are not working side jobs on company time.
Mileage Tracking
When you enable the mileage tracking feature on Timeero, it automatically logs employees’ miles and routes. The app’s suggested mileage feature gives employees the shortest route to follow, helping you reduce travel costs.
Timeero displays the shortest route to your destination.
Geofencing
The app also provides geofencing capabilities that allow you to set up virtual boundaries around specific locations or job sites. Geofencing ensures that your employees can only log hours when they are at their designated work locations.
Employee and Client Signatures
Timeero offers an additional layer of accountability through its Signatures feature. Your team members can physically sign off on each timesheet indicating the number of hours they worked and the mileage covered. Multiple customers can also sign off on the timesheet as proof that your employee finished their work there.
The Signatures feature on Timeero (Admin View).
Adding a mobile signature (Employee view).
Scheduling
With its efficient user interface, Timeero makes creating, assigning, and monitoring tasks and projects simple. This is essential for simplifying your team’s workflow and promoting efficiency.
You can create and edit schedules anytime, and employees will be notified of any changes.
Adding a schedule on Timeero.
Reports
Managers can generate detailed reports on employee location history, hours worked, and other relevant data using Timeero’s reporting features.
Additionally, it integrates with widely used accounting and payroll software, making it simple to export employee data for payroll processing. Using this feature significantly decreases the chances of human error in calculating employee pay.
Timeero reports are customizable.
Other Key Features:
Route Replay
Facial Recognition
Message Blasts
Offline Capabilities
Overtime Tracking
Best Suited for:
Field Services
Manufacturing
Home Healthcare
Property Management
Retail and Outdoor Sales
Cleaning and Janitorial
Construction
Food Services
General Contractors
Information Technology
Pricing:
You can choose from four pricing plans:
Basic: $4 per user/month
Pro: $8 per user/month
Premium: $11 per user /month
Enterprise customized plan
Timeero’s pricing options.
Workyard – Best for Construction Labor
Workyard is specifically tailored to meet the needs of the construction industry. It offers features intended to make labor tracking in this particular industry more efficient.
Time Tracking
This software creates accurate time cards by recording employees’ location and work hours when they clock in. If defined projects are already added, workers can select the one they are working on.
Employees can leave notes about particular tasks or projects in the notes section of the time clock. Additionally, they can upload pictures of their work and receipts, which means your company can completely do away with paper records and conventional spreadsheets.
Adding a note or photo on the Workyard app.
Mileage Tracking
The app will track an employee’s whereabouts every five minutes while they are on the job, giving managers access to almost real-time information.
If an employee drives while working, it records the mileage and the amount of time it takes them to move from one destination to another. You can see this information from the employee’s timecard.
A sample time card on Workyard.
Scheduling
In addition to monitoring the whereabouts and hours of your staff, Workyard offers scheduling functionality that facilitates more effective workforce management. You can create tasks and assign them to various team members.
Creating a task on Workyard.
Geofencing
You can also set geofences to ensure your employees are in the right place at the right time. They cannot clock in if they have not arrived at the specified work site.
Reporting
Workyard adds greater value to the data it collects with its reporting function. With these reports, businesses can better understand their profitability, job costs, labor expenses, and employee hours. Job cost and Time reports are the two kinds of reports you can generate.
The Workyard app is useful for keeping track of employee hours, locations, and mileage. It has numerous helpful integrations to help you streamline operations and performs exceptionally well in project and job cost reporting.
However, it’s expensive. It can burden small businesses trying to find a one-stop shop for labor tracking. The same set of features are available in other solutions on the market for less money.
Learn more about this solution from our in-depth Workyard review. If you’re having trouble deciding between Timeero and this app, check out the Timeero vs. Workyard guide that compares the two with a side-by-side analysis to help you choose.
Other Key Features:
Integrations with standard payroll solutions
Project Tracking
Labor Cost Reporting
Time Management
Activity Tracking
Alerts/Notifications
Attendance Tracking
Best Suited For:
Construction
Manufacturing
Property Management
Field services
Pricing:
Workyard offers two pricing plans:
$8 per month/user for time tracking
16 per month/user for workforce management
Both these plans also have a $50 company base fee per month. This can be quite pricey, especially for small businesses or growing companies.
Workyard pricing plans.
Replicon – Best AI-Powered Tracking Solution
Replicon is a cloud-based time-tracking application. It lets you assign tasks more effectively by giving you real-time access to your team’s progress.
Time Tracking
The Replicon app has a time clock that makes time tracking easy. Users can also clock in using facial recognition or Touch ID, making buddy punching a thing of the past.
Time-Off Functionalities
Admins can create time off categories on Replicon, including sick leave, personal leave, bereavement, vacation, and more.
Businesses can streamline their report-creation process by effortlessly integrating all time off details with their gross pay details. Employees can also use self-service requests via CloudClock, the mobile app, or the web to request time off.
Requesting time off on the Replicon app (Android view).
Geofencing
Real-time GPS monitoring makes it simple for managers to oversee mobile teams and monitor employees’ whereabouts. Owing to the app’s geofencing feature, employers can rest easy knowing that their workers can only clock in and out from a designated device and GPS location.
AI-Powered Timesheets
Through ZeroTime, Replicon creates AI-enabled timesheets. These timesheets are generated from various collaboration and project management software like Slack, Google Meet, GitHub, Jira, Zoom, Microsoft Teams, Asana, and more.
Replicon provides various scheduling options to help you stay ahead of deadlines. You can enable employees to use their mobile devices to check the most recent schedule, change shifts, and pick up available shifts.
Scheduling on Replicon.
Custom Invoices
The software lets you create custom invoices, track bills, and monitor payments. Your timesheets can be converted into invoices tailored to your company’s requirements. This labor-tracking solution can generate forecasts and budgets based on various metrics.
An expense entry on the Replicon app.
The Payroll Workbench
Replicon’s Payroll Workbench allows you to collect, review, and download data for use in your payroll provider from a single location. Use the available filters to find payroll irregularities and confirm correct pay. You can export the data to your payroll software once you have the necessary information.
The Payroll Workbench on Replicon.
Replicon offers exceptional features to help your business with labor tracking. Its automated timesheets are unique, allowing you to monitor your employees easily. However, this app can be quite complex to navigate for new users, as it takes time to understand the different options offered.
Other Key Features:
Timesheet Validation Rules
Intelligent Approvals
Compliance Dashboard
TimeBill
Project Management
Job Tracking
Cloudclock
Best Suited For:
Field Services
Education
Government Contractors
Architectural Services
Construction
Information Technology
Manufacturing
Property Management
Pricing:
Replicon offers three product suites:
Project Time Tracking Suite: Starts at $12/month
Time and Attendance Product Suite: Starts at $6/month
Professional Services Automation Suite: Starts at $29/month
Replicon’s pricing plans.
Connecteam – Team Communication and Collaboration
Connecteam is a user-friendly software for collaboration, communication, and employee management.
GPS Tracking
When employees clock in and out, the GPS time clock in the app records their location and time. Requests for edits made by staff members to change shift specifics will be forwarded to admins for approval.
Requesting changes to a logged shift on Connecteam.
Scheduling
With the scheduling system in Connecteam, you can plan employee shifts for the days they are expected to work. Additionally, you can schedule recurring shifts and overtime hours.
Three options are available on the app to assist with attendance management: unpaid leave requests, sick leave, and time off. Employees can submit their requests through the app, simplifying PTO management and enabling you to tweak schedules where necessary.
Requesting time off on the Connecteam app.
Geofencing
Employers can ensure employee attendance and stop time theft by utilizing Connecteam’s geolocation and geofencing features. With GPS location tracking, managers can identify the exact locations where employees clock in and out.
They can create virtual boundaries with the geofencing feature to limit the areas where employees can start and stop tracking hours. Employers can even view the real-time movements of their employees on a map while they are on the clock using the Breadcrumbs feature.
Setting up a geofence on Connecteam.
Communication Features
The best thing about this app is its communication and collaboration features. It has a feature that allows all team members to communicate with each other in a group chat. They can also send each other messages on individual chats.
When it comes to communication, collaboration, employee management, and time tracking, Connecteam is very useful. All employees can easily utilize the straightforward and user-friendly mobile app. However, the app can be slow, sometimes causing errors in the precision of time tracking and GPS coordinates. Read our unfiltered Connecteam review for more details about this app.
The team chat feature on Connecteam.
Other Key Features:
Forms and checklists
Directory
Reporting
Time Off Management
Workforce Analytics
Task Management
Timesheets
Best Suited For:
Security
Healthcare
Manufacturing
Construction
Retail
Hospitality
Pricing:
Connecteam offers four pricing plans:
Operations Expert: $119/month for the first 30 users + $3.6/month for each additional user
Operations Advanced: $59/month for the first 30 users + $1.8/month for each additional user
Operations Basic: $35/month for the first 30 users + $0.6/month for each additional user
The small business plan: Free (up to 10 users)
Connecteam pricing
Hubtaff – Best for Employee Monitoring and Scheduling
Hubstaff is a workforce management software with various features that simplify labor tracking.
Time Tracking
One of its main features is its time tracker, which allows employees to track billable hours by simply clocking in and out using the mobile app.
Tracking time on the Hubstaff time clock.
GPS Tracking
Hubstaff’s GPS tracking feature allows managers to keep an eye on their team members’ whereabouts, which is particularly helpful for field teams.
Employers have the option to set up geofences around specific job locations. As a result, workers can only clock in when they arrive in that area.
Work Orders
Using Hubstaff’s Work Orders feature makes assigning tasks and jobs to teams or individual users simple. The client’s information and address will be included in every word order.
You can also include a description containing specifics about the assignment or guidelines they can follow. The assigned employee will be notified of the schedule change instantly through a notification.
The Hubstaff Work Orders feature.
Time-Off Policies
Employers can efficiently control the number of workers by developing time-off policies and informing staff members about them. This will provide guidelines and information to employees about paid or unpaid time off, vacations, and sick days. It will guarantee that you comply with labor laws and reduce conflicts between employers and employees.
Creating a time off policy on Hubstaff.
Reports
Additionally, the platform provides comprehensive reporting features. They allow managers to learn more about time allocation and employee productivity. Reports can be tailored to meet particular business requirements, giving a clear picture of project status and possible areas for development.
Hubstaff provides accurate location and time tracking. However, if you need more sophisticated features like detailed time stamps, breadcrumbing technology, and route replay, go for Timeero.
Selecting the right labor-tracking software is crucial for any business trying to boost productivity and streamline procedures. We have covered various software solutions in this article. Each of these apps offers a free trial that you can use to test out respective features.
Remember, the best tracking solution for your company will be based on your specific needs. We recommend Timeero, as it excels in every aspect of labor tracking. Read our in-depth Timeero review to learn more about this employee time-tracking software.
Emily Maina is a tech-savvy writer with a passion for creating content. With years of experience in the industry, she is well-versed in the latest trends and developments in the tech industry. When she’s not working, Emily enjoys exploring the great outdoors or watching her favorite shows.
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