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QuickBooks Time Pricing: How Much Does It Really Cost?

Vesna Mihajlovic
Last update on:
January 3, 2023 3:57 PM
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Formerly known as TSheets, QuickBooks Time is a time tracking software that enables clocking in and out, scheduling, project billing, and geofencing. It works on the mobile, web, or with a timeclock kiosk with biometrics.

While QuickBooks Time offers some benefits, many wonder whether its functions are worth the price. So, what is QuickBooks Time pricing, and does the quality of its service live up to it? Let's find out!

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What Is QuickBooks Time?

QuickBooks Time is a cloud-based time tracking and scheduling solution within the QuickBooks online software that helps businesses monitor and manage employee hours for scheduling, payroll, and invoicing purposes.

Is There a Free Version of QuickBooks Time?

QuickBooks Time doesn't have a free version. There was a free tier in the past, but that option is no longer available. Now, QuickBooks Time has Premium and Elite plans. However, there's a 30-day free trial for QuickBooks Time, and no credit card is required.

How Much Does QuickBooks Time Cost?

As we've mentioned, QuickBooks Time has two pricing plans - Premium and Elite. Premium is cheaper, costing you $8 per user per month plus a monthly base fee of $20. 

 

On the other hand, the Elite pricing plan costs $10 per user per month plus a base fee of $40 per month. Besides time tracking and scheduling, the Elite plan enables real-time project collaboration and tracking with your team members. It also features geofencing, timesheet signatures, project activity feed, and project estimates vs. actual reporting.

What Is QuickBooks Pricing for 10 Employees Then?

You may want to calculate how much QuickBooks Time will cost you in total if you have multiple employees.

 

Suppose you have 10 employees. In that case, you will pay as much as $140 for the Elite and a $100  for the Premium plan, monthly. Note that there is no annual plan you can count on for a discount.

Does QuickBooks Time Offer a Discount for Non-Profit Organizations?

Although QuickBooks Time offers various pricing packages, it doesn’t mention discounts to non-profit organizations. Non-profit organizations should contact to check whether any discount options apply.

QuickBooks Time: Advantages and Disadvantages

It's essential to understand the pros and cons of QuickBooks Time to understand if it will be a good fit for your needs. For example, to understand if QuickBooks Time has a desirable price-performance ratio, we need to look into what it offers, its pros, and its cons.

QuickBooks Time Key Features

QuickBooks Time may be a good option if you are transitioning from pen and paper. Here are some reasons it may be a good fit: QuickBooks Time makes time tracking much easier than if you did it using pen and paper or spreadsheets. Here are some of its valuable features:

 

  • Mobile time tracking: Mobile app is one of the best features of QuickBooks Time. The app tracks time and GPS location, assign schedules, attach photos, and manage your employees.
  • QuickBooks Integration: One of the main reasons people choose QuickBooks Time is because it integrates with QuickBooks.
  • Job and project tracking: QuickBooks Time allows you to track time for different jobs and projects. It has a project tracking section that enables you to track set budgets on various projects and lets you know if you're about to exceed the budget. This feature can be valuable for businesses that wait days or weeks to see if their employees exceed allocated hours on budgeted projects.

QuickBooks Time Drawbacks

Although QuickBooks Time is a valuable time-tracking software, it has its fair share of drawbacks.

 

  • Complicated to use: QuickBooks Time is not the most user-friendly time-tracking software. On the web desktop version, you must drag and move several windows to get anything done. Several features are also hidden as add-ones and may come with extra charges. QuickBooks Time is not easy to use, and many users find it challenging to navigate the software because it's not intuitive. There's a lot of clutter on the web application due to floating windows. Moreover, many functions are hidden as add-ons, making them difficult to use.
  • High price for little: You can get more bang for your buck. QuickBooks Time is on the more expensive spectrum of time-tracking software. Its price has increased over time. In the past, QuickBooks Time pricing was $5 per user per month + $20 base fee and $1.25 for scheduling. Note that then, its name was still TSheets.

 

However, since TSheets got acquired by Intuit and changed its name, QuickBooks Time's cost has increased. Note that the price doesn't mean it's better than other time-tracking software.

 

Also, many users don't appreciate this pricing increase, considering they also have to pay extra for some add-ons.

  • The app can be slow: Buying a time tracking tool should make time tracking easier, not more difficult. The irony is that QuickBooks Times's apps can be sluggish. Sometimes, it can take users over a minute just to clock in. In addition, some users report having to refresh it persistently to get updates.
  • Little to no customer support: Users report that since Intuit took over, there has been little to no customer support. You can hear what users have to say here.

QuickBooks Time May Suit Some Businesses

QuickBooks Time is a versatile time-tracking system. As such, it may suit businesses with time tracking requirements beyond simple clocking in and out and those with many employees. QuickBooks Time pricing also plays a role here since its cost may affect some businesses more or less than others. That said, this software may be helpful for:

 

  • Businesses that use QuickBooks Accounting or QuickBooks Payroll: If you already use Quickbooks Accounting or QuickBooks Payroll, QuickBooks Time will integrate, simplifying budgeting, invoicing, or payroll. This way, you won't have to enter time data twice or upload CSV files for it to work.
  • Businesses with client accounts: QuickBooks Time can help you assign hours to clients and projects for invoicing and job pricing.
  • Companies with employees in remote locations: Quickbooks Time allows employees to clock in on the laptop, computer, or kiosk, making it a sound choice for businesses with employees working outside the office.

QuickBooks Time Pricing May Be Too Much for Some

While offering some perks, QuickBooks Time cost may be too expensive for some businesses and self-employed workers. So let's see who may not benefit from using QuickBooks Time.

 

  • Businesses on a budget: Since QuickBooks Time pricing isn't very budget-friendly, it probably isn't the time-tracking software you're looking for. But don't worry, there are other powerful alternatives, such as Timeero, that won't eat all of your profits.
  • Self-employed workers: Single users or freelancers simply don't need all of the features QuickBooks Time offers at a price that isn't worth it when there are simpler time-tracking solutions, such as Timeero.

So, Is QuickBooks Time Expensive?

We do believe QuickBooks Time is more expensive than average time tracking software. If you're looking for a time tracking software with similar features to those of QuickBooks Time, you should highly consider Timeero. Timeero is a time-tracking and mobile workforce management app perfect for businesses with employees who work remotely.

How Is Timeero Different From QuickBooks Time?

Although QuickBooks Time can help you track time and location, people often want more out of it. Timeero offers time tracking, location, scheduling, mileage, and many more features for an affordable price.

 

It's one of the best time tracking and employee tracking software out there because it offers numerous benefits. Let's look at some of these benefits Timeero offers to its users.

Timeero: Timeesheets and Mileage

 

User-Friendly

Timeero is very easy to use. You can easily find your way around both mobile and web apps. One of the main reasons people choose Timeero over QuickBooks Time is its ease of use. Time tracking shouldn't be a nuisance, and workers shouldn't waste time trying to clock in and out. While Timeero is user-friendly, we still offer demos and training to help you get the most out of it.

Easier Clock-In and Clock-Out With Geofencing

One of the biggest troubles with time tracking is that employees forget to clock in and out, and then you have to fix the missing timesheets. For this reason, you can set up Timeero to send clock-in or out reminders when employees arrive or depart from a workplace. 

With these options, you will have peace of mind knowing your employees are clocking in and out when they should.

Location and Mileage Tracking

At Timeero, we've decided to streamline time and mileage tracking all in one place because many businesses need to track mileage. So, with Timeero, your employees can automatically track their mileage, whereas with QuickBooks Time, there's a box to enter mileage.

 

Mileage tracked by Timeero can easily be exported to QuickBooks or other accounting or payroll software for reimbursements. Why pay for a separate time and mileage software when, with Timeero, you have everything in one place?

Scheduling

We provide scheduling at no additional cost, as time tracking and scheduling go hand in hand. Our scheduler is similar to that of QuickBooks Time.

However, there is one significant difference that many Timeero users love. Timeero allows employees to accept or decline assigned shifts.

 

When assigned a shift, employees get notified through smartphone notifications and email. And the schedule creator will be notified if they choose to accept or decline a shift.

More Affordable Than QuickBooks Time

QuickBooks Time pricing is more expensive than Timeero. However, although Timeero is more affordable, you get more than with QuickBooks for almost half the price. Check out Timeero vs. QuickBooks Time pricing comparison:

QuickBooks Time Pricing vs. Timeero Pricing

 

Easily Integrates With QuickBooks

Timeero easily integrates with QuickBooks and works for both QuickBooks Online and QuickBooks Desktop.

Timeero & QuickBooks: Take the Best From Both Worlds

While QuickBooks offers many benefits and saves time, it doesn't have all the features your business might need. That's where Timeero comes in. You can easily integrate Timeero with QuickBooks and save even more time and resources.

 

Some of the things this integration allows you to do is to easily and quickly export timesheets and mileage to QuickBooks and accelerate the payroll process. Why spend time on manual entries when you can go to a fancy dinner instead?

FAQs

Do I Have to Pay for QuickBooks Time?

Yes. QuickBooks Time is not a free service. You have two options - Premium and Elite plan. The Premium plan will cost you $8 per user per month plus a $20 fee, and the Elite plan will cost you $10 per user per month plus a $40 fee.

Which QuickBooks Subscriptions Include QuickBooks Time?

QuickBooks Online Payroll Premium and Elite subscriptions include QuickBooks Time at no additional cost.

What Is the Difference Between QuickBooks Time Elite and Premium?

The Premium plan offers key features: time tracking, scheduling, project management, and integration with QuickBooks and QuickBooks Payroll. Besides these features, the Elite plan enables real-time project collaboration and tracking with your team members, geofencing, timesheet signatures, project activity feed, and project estimates vs. actual reporting.

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AUTHOR
Vesna Mihajlovic

Vesna is a psychologist, researcher, and writer with a wide range of interests focused on one goal: utilizing digital solutions to take businesses to the next level. Her expertise in human resources and workforce trends combined with her understanding of software’s role in business optimization is invaluable in helping them stay on top of the curve.

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