Time Tracking

QuickBooks Time Pricing: How Much Does It Really Cost?

Vesna Mihajlovic
Last update on:
September 14, 2022 6:36 AM
Published on:

Formerly known as TSheets, QuickBooks Time is a time tracking software that enables clocking in and out, scheduling, project billing, and geofencing. It works on the mobile, web, or with a timeclock kiosk with biometrics.

QuickBooks Time is great for QuickBooks and QuickBooks Payroll users. Besides that, it integrates with other accounting, project management, and payroll programs, such as Asana and ADP.

While QuickBooks Time offers some benefits, many wonder whether its functions are worth the price. So, what is QuickBooks Time pricing, and does the quality of its service live up to it? Let's find out!

What Is QuickBooks Time?

QuickBooks Time is a cloud-based time tracking and scheduling solution within the QuickBooks online software that helps businesses monitor and manage employee hours for scheduling, payroll, and invoicing purposes.

Is There a Free Version of QuickBooks Time?

QuickBooks Time doesn't have a free version. There was a free tier in the past, but that option is no longer available. Now, QuickBooks Time has Premium and Elite plans. However, there's no credit card required trial for QuickBooks Time.

How Much Does QuickBooks Time Cost?

As we've mentioned, QuickBooks Time has two pricing plans - Premium and ElitePremium is cheaper, costing you $8 per user per month, plus a base fee of $20 per month. 

On the other hand, the Elite pricing plan costs $10 per user per month plus a base fee of $40 per month. Apart from time tracking and scheduling, the Elite plan enables real-time project collaboration and tracking with your team members. It also features geofencing, timesheet signatures, project activity feed, and project estimates vs. actual reporting.

What Is QuickBooks Pricing for 10 Employees Then?

You may want to calculate how much QuickBooks Time will cost you in total if you have multiple employees.

Suppose you have 10 employees, excluding the administrator account. In that case, you will pay as much as $140 monthly for the Elite and $100 monthly for the Premium plan. Note that there is no annual plan you can count on for a discount.

Does QuickBooks Time Offer a Discount for Non-Profit Organizations?

QuickBooks Time cost is a little softer for non-profit organizations. It offers a non-profit discount of 20%. However, you will need to show your form 501c3 certificate before the discount can be applied to your account.

QuickBooks Time: Advantages and Disadvantages

It's essential to understand the pros and cons of QuickBooks Time to understand if it will be a good fit for your needs. For example, to understand if QuickBooks Time has a desirable price-performance ratio, we need to look into what it offers, its pros, and its cons.

QuickBooks Time Key Features

QuickBooks Time may be a good option if you are transitioning from pen and paper. Here are some reasons it may be a good fit: QuickBooks Time makes time tracking much easier than if you did it using pen and paper or spreadsheets. Here are some of its valuable features:

  • Mobile time tracking: Mobile app is one of the best features of QuickBooks Time. The app tracks time and GPS location, assign schedules, attach photos, and manage your employees.
  • Integration with QuickBooks: One of the main reasons people choose QuickBooks Time is because it integrates with QuickBooks.
  • Job and project tracking: QuickBooks Time allows you to track time for different jobs and projects. It has a project tracking section that enables you to track set budgets on various projects and lets you know if you're about to exceed the budget. This feature can be valuable for businesses that wait for days or weeks to see if their employees exceed allocated hours on budgeted projects.

QuickBooks Time Drawbacks

Although QuickBooks Time is a valuable time-tracking software, it has its fair share of drawbacks.

  • Complicated to use: QuickBooks Time is not the most user-friendly time-tracking software. On the web desktop version, you must drag and move several windows to get anything done. Several features are also hidden as add-ones and may come with extra charges. QuickBooks Time is not easy to use, and many users find it challenging to navigate the software because it's not intuitive. There's a lot of clutter on the web application due to floating windows. Moreover, many functions are hidden as add-ons, making them difficult to use.
  • High price for little: You can get more bang for your buck. QuickBooks Time is on the more expensive spectrum of time-tracking software. Its price has increased over time. In the past, QuickBooks Time pricing was $5 per user per month + $20 base fee and $1.25 for scheduling. Note that then, its name was still TSheets.

However, when TSheets got acquired by Intuit and changed its name, QuickBooksTime cost increased to a minimum of $8 per user per month + $20 base fee, and the highest tier of $10 per user per month + $40 base fee. Note that the price doesn't mean it's better than other time-tracking software.

Also, many users don't appreciate this pricing increase, considering they also have to pay extra for some add-ons.

  • The app can be slow: Buying a time tracking tool should make time tracking easier, not more difficult. The irony is that QuickBooks Time's apps can be sluggish. Sometimes, it can take users over a minute just to clock in. Some users report having to refresh it persistently to get updates.
  • Little to no customer support: Users report that since Intuit took over, there has been little to no customer support. You can hear what users have to say here.

QuickBooks Time May Suit Some Businesses

QuickBooks Time is a versatile time tracking system. As such, it may suit businesses with time tracking requirements beyond simple clocking in and out and those with many employees. QuickBooks Time pricing also plays a role here since its cost may affect some businesses more or less than others. That said, this software may be helpful for:

  • Businesses that use QuickBooks Accounting or QuickBooks Payroll: If you already use Quickbooks Accounting or QuickBooks Payroll, QuickBooks Time will integrate, simplifying budgeting, invoicing, or payroll. This way, you won't have to enter time data twice or upload CSV files for it to work.
  • Businesses with client accounts: QuickBooks Time can help you assign hours to clients and projects for invoicing and job pricing.
  • Companies with employees in remote locations: Quickbooks Time allows employees to clock in on the laptop, computer, or kiosk, making it a sound choice for businesses with employees who work outside of the office.

QuickBooks Time Pricing May Be Too Much for Some

While offering some perks, QuickBooks Time cost may be too expensive for some businesses and self-employed workers. So let's see who may not benefit from using QuickBooks Time.

  • Businesses on a budget: Since QuickBooks Time pricing isn't very budget-friendly, it probably isn't the time tracking software you're looking for. But don't worry, there are other powerful alternatives for you, such as Timeero, that won't eat all of your profits.
  • Self-employed workers: Single users or freelancers simply don't need all of the features QuickBooks Time offers at a price that isn't worth it when there are simpler time-tracking solutions, such as Timeero.

So, Is QuickBooks Time Expensive?

We do believe QuickBooks Time is more expensive than average time tracking software. If you're looking for a time tracking software with similar features to those of QuickBooks Time, you should highly consider Timeero. Timeero is a time tracking and mobile workforce management app perfect for businesses with employees who work remotely.

How Is Timeero Different From QuickBooks Time?

Although QuickBooks Time can help you track time and location, people often want more out of it. Timeero offers time trackinglocation, schedulingmileage, and many more features for an affordable price.

It's one of the best time tracking and employee tracking software out there because it offers numerous benefits. Let's look at some of these benefits Timeero offers to its users.

Timesheets and Mileage Feature


Timeero is very easy to use. You can easily find your way around both mobile and web apps. One of the main reasons people choose Timeero over QuickBooks Time is because of its ease of use. Time tracking shouldn't be a nuisance, and workers shouldn't have to waste time trying to clock in and out. While Timeero is user-friendly, we still offer demos and training to help you get the most out of it.

Automatic Clock-In and Clock-Out With Geofencing

One of the biggest troubles with time tracking is that employees forget to clock in and out, and then you have to fix the missing timesheets. For this reason, Timeero has an automatic clock-in on arrival and clock-out when departing from a workplace. 

That means whenever your workers arrive at their work site, they are automatically clocked in. The same goes for leaving - they are automatically clocked out. In addition, there's the option to remind workers to clock in and out. With these options, you can have peace of mind knowing your employees are clocking in and out when they should.

‍Location and Mileage Tracking

At Timeero, we've decided to automate time and mileage tracking all in one place because many businesses need to track mileage. So, with Timeero, your employees can automatically track their mileage, whereas, with QuickBooks Time, there's a box to enter mileage.

Mileage tracked by Timeero can easily be exported to QuickBooks or other accounting or payroll software for reimbursements. Why pay for a separate time and mileage software when, with Timeero, you have everything in one place?


We provide scheduling at no additional cost, as time tracking and scheduling go hand in hand. Our scheduler is similar to that of QuickBooks Time. However, there is one significant difference that many Timeero users love. Timeero allows employees to accept or decline assigned shifts.

When assigned a shift, employees get notified through smartphone notifications and email. And the schedule creator will be notified if they choose to accept or decline a shift.

More Affordable Than QuickBooks Time

QuickBooks Time pricing is more expensive than Timeero. Although Timeero is more affordable, you get more than with QuickBooks for almost half the price. Check out Timeero vs. QuickBooks Time pricing comparison:

quickbooks time pricing
Timeero vs. QuickBooks Time Pricing

Easily Integrates With QuickBooks

Timeero easily integrates with QuickBooks and works for both QuickBooks Online and QuickBooks Desktop.

Timeero & QuickBooks: Take the Best From Both Worlds

While QuickBooks offers many benefits and saves time, it doesn't have all the features your business might need. That's where Timeero comes in. You can easily integrate Timeero with QuickBooks and save even more time and resources.

Some of the things this integration allows you to do is to easily and quickly export timesheets and mileage to QuickBooks and accelerate the payroll process. Why spend time on manual entries when you can go to a fancy dinner instead?


Do I Have to Pay for QuickBooks Time?

Yes. QuickBooks Time is not a free service. You have two options - Premium and Elite plan. The Premium plan will cost you $8 per user per month plus a $20 fee, and the Elite plan will cost you $10 per user per month plus a $40 fee.

Which QuickBooks Subscriptions Include QuickBooks Time?

QuickBooks Online Payroll Premium and Elite subscriptions include QuickBooks Time at no additional cost.

What Is the Difference Between QuickBooks Time Elite and Premium?

The Premium plan offers key features: time tracking, scheduling, project management, and integration with QuickBooks and QuickBooks Payroll. Besides these features, the Elite plan enables real-time project collaboration and tracking with your team members, geofencing, timesheet signatures, project activity feed, and project estimates vs. actual reporting.

Vesna Mihajlovic

Vesna is a psychologist, researcher, and writer with a wide range of interests focused on one goal: utilizing digital solutions to take businesses to the next level. Her expertise in human resources and workforce trends combined with her understanding of software’s role in business optimization is invaluable in helping them stay on top of the curve.

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