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4 Best Apps for Property Managers with GPS for 2024

Emily Maina
Last update on:
April 10, 2024 1:24 PM
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When it comes to property management, staying on top of maintenance, schedules, and team productivity can be a challenging feat. It’s, therefore, no wonder that the demand for efficient tools to manage properties and teams continues to grow.

Gone is the age of manual record-keeping, constant phone calls, and endless paperwork. Instead, we’ve got modern apps that automate property management tasks, making life less complicated for managers and their employees.  

This article will cover four apps tailored for property managers, all equipped with GPS functionality. Timeero stands out as the best GPS-tracking app for your property management agency.

Keep reading to learn how the best property management app with GPS can be a game-changer for your business in 2024. 

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What Makes the Best GPS Tracking App for Property Managers?

Accurate employee location tracking is a must-have for any property management company. For instance, if your team is spread across various properties, you must monitor whether they meet set targets. You need a solution that allows you to verify they’re at the proper location and are clocking in and out at the right times. 

So, choosing a GPS tracking solution is a decision that shouldn’t be taken lightly. With so many options available, property managers must be well-informed to make the right choice for their needs.

Here are the top four GPS apps for property management to help you meet these objectives:

  • Timeero - All-In-One Tracking and Managing Software
  • QuickBooks Time - Best for QuickBooks Users
  • ClockShark - Ideal for Job Costing and Employee Scheduling
  • Hubstaff - Effective Productivity Tracking 

These apps for property management come with a range of features designed to simplify time tracking, location management, scheduling, and more. 

But what distinguishes the top GPS tracking apps for realtors and property managers from the rest?

Understanding what works best for your property managers is essential. Take into consideration these crucial features when choosing your property management software:

GPS Time Clock

A GPS time clock is crucial for property management businesses. It helps you track when employees or contractors visit a location and how long they stay. You can easily collect this information using a GPS tracking app on employees’ mobile devices.

This app records GPS data every time an employee clocks in or out. It lets you know their exact location and automate timesheet creation.

GPS Tracking

GPS tracking can also monitor property management staff throughout their shift, not just during clock-ins and outs. Remember that GPS tracking apps vary in accuracy and how often they collect location data. Consider these factors when choosing the right app for your needs.

Real-time GPS Tracking‍

Some GPS tracking apps offer near real-time tracking, while others allow you to view this data historically. Monitoring your employees and contractors in real-time will help you manage them better and dispatch the available ones to the nearest location.

Geofencing

GPS tracking apps often come with geofencing capabilities, enabling entry detection to your sites. This means you can create geofenced boundaries around the real estate you manage and set the app to remind employees to clock in or out or alert you when your crew arrives or leaves the site.

Mileage Tracking

Your employees and contractors spend much time traveling from one location to another. But, unfortunately, you can’t always be sure they are taking the most efficient route and being accountable for expenses. 

Choosing a GPS tracker with a mileage tracking feature can be great for property management companies wanting to reduce their mileage costs.

What Are the Most Popular GPS Apps for Property Management?

As we mentioned earlier, the best property management app with GPS for you depends on your unique requirements and preferences.

Here’s a deep dive into top apps, their unique features, and how they can help you streamline your property management tasks and boost your efficiency. 

Timeero — All-In-One Tracking and Managing Software

If you have one shot to choose one app for your property management needs, your best bet is Timeero. This cloud-based GPS tracking system offers all the necessary features to simplify your day-to-day operations and workflow.

GPS Time and Location Tracking 

Timeero’s mobile app functions like a reliable and accurate GPS time clock. It lets you collect data on your employees’ and contractors’ working hours and locations during their shifts. 

Employees can clock in and out directly from their smartphones. This feature is handy for property managers overseeing multiple locations. 

Additionally, the mobile app provides real-time location data, helping you monitor your team’s movements and ensuring they are where they need to be.

timeero gps time clock
Timeero tracks employees' time, location, routes and mileage.

When your crew logs in, you can see their hours, whereabouts, and jobs/tasks on a Who’s Working dashboard. If there is an emergency on a rental property, you will have no problem determining the available worker nearby who can jump right in and get the job done.

timeero who's working
Timeero Who’s Working Dashboard

Segmented Tracking

A major hurdle property managers face is keeping track of all clock-in timings and locations. It’s not only time-consuming but also tedious. 

Timeero offers a unique solution for this through its segmented tracking feature. With segmented tracking, property management companies can take a hands-off approach to mileage and GPS tracking.  

It eliminates the need for multiple entries, as employees only need to clock in at the start of the workday. Timeero automatically logs the distance traveled and time spent at each location using Google Maps.

Segmented tracking saves time and reduces errors as employees move from one property to another. As a manager, you get to see everything you need in a single glance, from the locations the employee visited to how much time they spent there.

timeero segmented tracking
Timeero’s Segmented Tracking feature.

Employees can easily clock out at the end of the workday or after finishing all their property line visits. Timeero ensures the mileage is added to your records without any problems.

To display the job rather than the GPS location, you can register jobs on Timeero that coincide with particular locations for segmented tracking. If you haven’t set the employee’s jobs, the address they visited will appear in the segment. 

Geofencing

So, one of the standout features of Timeero is its geofencing capability. Property managers can set up virtual geographic boundaries around specific job sites, property lines, or locations.

For example, imagine you’re a property manager responsible for multiple residential and commercial properties. With Timeero, you can set geofences around all locations you manage and assign tasks to your maintenance team. 

When your team members arrive at a property, they can clock in using the mobile app, and Timeero records their precise location. 

Geofencing apps ensure that your team is only logging hours when they are at the assigned work sites. They reduce the chances of time theft and unauthorized breaks. You can even set up the app to prevent employees from clocking in or out when they’re offsite. 

timeero geofencing
Prevent employees from clocking in offsite

Mileage Tracking

Tracking mileage enables you to have more control over your fuel costs. Turning on this feature on Timeero automatically logs employees’ miles and records their routes. 

You can also use the suggested mileage feature to cut down on costs, as it shows the shortest route. This prevents overbilling from employees since they cannot overstate their mileage expenses. 

timeero suggested route
Timeero compares actual vs. suggested mileage.

Scheduling

Timeero offers intuitive scheduling functionalities. You can create, edit, and assign shifts to your team members with just a few clicks as per work orders. 

Additionally, you can edit the schedules anytime and have employees receive notifications about the changes. This helps avoid scheduling conflicts and no-shows.

Using the user-friendly Job/Tasks feature, you can create any real estate you manage as a separate unit and assign employees to work on the property. You can add addresses, notes, and relevant contact information, such as property owner contacts. 

These tasks and functions make scheduling your team members hassle-free, ensuring they get all the right information about their shifts. 

timeero scheduling
Adding a new shift on Timeero.

Customizable Reports

The app provides reporting features, allowing property managers to generate detailed reports on employee hours, location history, and other relevant data. These reports come in handy in various situations, such as when you’re;

  • Tracking the progress of projects,
  • Evaluating labor costs,
  • Ensuring that tasks are completed efficiently.

timeero reports
Timeero allows you to customize reports into different formats.

Integrations

Timeero integrates seamlessly with popular payroll and accounting software, making exporting employee time data for payroll processing easy. This feature can save property managers significant time and reduce the risk of errors when calculating employee compensation.

timeero integrations
Timeero integrations.

It integrates with Paylocity, Gusto, Xero, Paychex, ADP, Zapier, and QuickBooks, so syncing data between Timeero and these solutions is quite a breeze. This Timeero review covers all you need to know about the app. 

Other Features

  • Real-time GPS time tracking
  • Overtime tracking features
  • Facial recognition
  • Messaging blasts
  • Offline capabilities

Pricing

Timeero offers four pricing plans that you can choose from:

  • Basic: $4 per user/month
  • Pro: $8 per user/month
  • Premium: $11 per user /month
  • Enterprise customized plan

timeero pricing
Timeero pricing options

QuickBooks Time — Best for QuickBooks Users

QuickBooks Workforce mobile app, previously known as QuickBooks Time Tracking, is a popular time-tracking software. It seamlessly integrates with QuickBooks, making it an ideal choice for property managers who rely on this solution for their accounting and financial needs. 

This allows for seamless transfer of time and location data to QuickBooks, making payroll processing and accounting tasks easier. Property managers can sync employee hours and expenses, reducing the potential for errors and saving valuable time.

It also offers a range of features designed for time tracking and reporting. The app is available on mobile devices, allowing employees to clock in and out from their smartphones. 

This is especially useful for property managers overseeing remote or offsite projects. Mobile accessibility ensures that time tracking remains accurate even when employees are not in a central office.

quickbooks time tracking
Employees can clock in from their mobile apps.

With QuickBooks Time, property managers can create customized reports tailored to their specific needs. These reports can include property data on employee hours, project costs, and more. 

The ability to generate personalized reports ensures that you can analyze data relevant to your property maintenance management operations.

quickbooks timesheets
You can view employee time reports on the timesheet tab.

Like other GPS apps, QuickBooks Time provides real-time GPS tracking of employees’ locations, ensuring they are at the right place during working hours. 

The accuracy and reliability of the GPS data enable property managers to monitor employee movements and verify work at different property lines. For example, if you send them out for rent collection, you can see the properties they visited to request the rent payments. It also provides geofencing capabilities to ensure employees are clocking in from their assigned workstations. 

quickbooks time location settings
QuickBooks Workforce offers GPS tracking and geofencing features.

Despite its extensive features, QuickBooks Time is not the friendliest app on the market. Its pricing is expensive, and its users have reported reduced service quality. For more details, read our in-depth QuickBooks Time review. 

Other Features

  • Mileage Tracking
  • Project tracking
  • Kiosk with facial recognition
  • Scheduling
  • Project estimates
  • Project tracking
  • Timesheets signatures

Pricing

QuickBooks Time offers two pricing plans:

  • Elite: $40 per month + $10 per user 
  • Premium: $20 per month + $8 per user per

There is a free 30-day trial and discounts when users pay for three months. 

QuickBooks Time Pricing

ClockShark — Ideal for Job Costing and Employee Scheduling

ClockShark is another GPS tracker that caters to the needs of real estate managers. The cloud-based software is intuitive and straightforward. Your team participants and contractors can access it through the web or cell apps designed for iOS and Android phones. ‍ 

You can create schedules, assign personnel to particular properties or duties, and send out notifications to ensure everyone is on the same page. 

When the employees clock in or use their breaks, the app will record their location besides capturing their hours. In addition, the app will capture their location periodically, giving you a glimpse into your employees’ working hours.

clockshark mobile app
ClockShark’s Time Clock

ClockShark’s job costing feature allows you to allocate labor costs to specific projects, making it easy to determine the profitability of each property. With this feature, property managers can ensure that resources are allocated efficiently and that each project is completed within budget.

This app also has geofencing capabilities, so you can define the real estate you manage and have the app remind your crew to clock in and out or receive alerts when there is a geofence violation. ‍The platform allows you to generate detailed reports on time worked, location data, and project tracking to gain insights into your team’s performance.

You can create geofenced jobs in ClockShark.

ClockShark comes with a single dashboard view of all your available employees’ whereabouts, jobs, and working time, and a scheduling feature so that you can manage them more efficiently. 

You can put together and send invoices and quotes, set hourly limits to your jobs, and get alerts when you reach the threshold.

clockshark invoicing
Adding an invoice in ClockShark

Its integrations with common payroll and accounting software, such as QuickBooks, Run powered by ADP, or ADP Workforce Now, will streamline payroll processing. 

Regarding downsides, ClockShark could do better when it comes to the frequency of GPS tracking. A mileage tracking feature would complete the package they offer. Learn more about this property management solution from our comprehensive ClockShark review.

Other Features

  • Kiosk with facial recognition
  • Accounting Integration
  • Activity Dashboard
  • Attendance Management
  • Access Controls/Permissions

Pricing

ClockShark offers two pricing plans:

  • Standard: $40 per month + $8 per user
  • Pro: $60 per month + $10 per user

clockshark pricing
ClockShark Pricing

Hubstaff — Effective Productivity Tracking

We conclude our list of best GPS tracking apps for property managers with Hubstaff, a handy tool for companies that want to track dispersed teams, jobs, and projects.

The most unique feature of this app is its productivity tracking capabilities. Research indicates that 77 percent of employees use social media platforms while at work. In fact, the average employee spends about 12% of their working day on unproductive social media apps. 

Hubstaff helps resolve this issue. Property managers can measure employee productivity by monitoring activity rates. This provides insights into time spent and helps identify areas where productivity can be improved.

As with other tools, Hubstaff relies on your employees’ mobile devices to track their location while on the field. Employees can use iOS or Android mobile apps to clock in and out from work. 

During their shifts, you can have real-time insight into their locations and movements.

Hubstaff tracking location
Hubstaff’s location tracking.

What sets Hubstaff apart from other software on our list is the ability to automatically start the employees’ time clock once they arrive at the real estate you manage, reducing the odds of human error. Alternatively, you can set the app to send notifications upon arrival and remind them to punch in their hours.

Using Hubstaff, you can use data the app gathers for invoicing, billing, or payroll. You can also generate customizable reports, track the progress of your project, and optimize your resources.

hubstaff timesheets
Employee timesheets on Hubstaff. 

Hubstaff integrates with payroll and billing software and task management apps to streamline your workflow. Since Hubstaff doesn’t offer mileage tracking, you may have to find alternatives on this list. Check out our complete Hubstaff review to get more information about this software.

Other Features

  • Geofencing 
  • Real-time monitoring
  • Scheduling
  • Reporting
  • Integrations

Pricing

Hubstaff offers four pricing plans:

  • Starter: $7/user per month
  • Grow: $9/user per month
  • Team: $12/user per month
  • Enterprise: $25/user per month

You can also access it for free, for one user only.

hubstaff pricing

Choose The Best GPS Property Management App

The ‍best property management app with GPS for your business is the one that will improve your everyday practices and make them more efficient. Besides enhancing the accountability of your employees, these field employee tracking apps will help you pay them accurately for their work.

Each app covered in this article can significantly impact your property management competence through automation. They can help you save time, reduce costs, and improve productivity.

We hope we helped you out a bit with our suggestions. As all the apps have a free trial, so just pick the one that fits you the most and give it a try.

With Timeero, You Can Easily Track and Manage Your Property Managers.

Sign up for a free 14-day trial
AUTHOR
Emily Maina

Emily Maina is a tech-savvy writer with a passion for creating content. With years of experience in the industry, she is well-versed in the latest trends and developments in the tech industry. When she’s not working, Emily enjoys exploring the great outdoors or watching her favorite shows.

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