Some people don’t know that the mileage recorded for trips relating to business purposes is deductible. But in order to claim mileage as a deduction, you will need to keep a record of all expenses and mileage used on the job.
If you have not recorded any mileage but still want a deduction, what you can do is write a statement that is sufficient and able to support any evidence you might have.
Here are some ways that you can gather supporting evidence for your business mileage deduction:
Refer to Your Trip Logs
If you used Uber, Lyft, or any other rideshare services, you should be able to find the mileage as well as the cost of the trip in the records somewhere. You might be able to find some other information as well. This will surely help you to save money when tax time comes around. This is why companies will often use these transportation apps. Everything is recorded, and you can always go back to look at these records if there is any doubt.
Check Your Receipts
If you took the company car in for maintenance or saved the receipts from the gas station, you will want to keep the records for reference so that you can figure out your total mileage. These might be able to help you add to the record. With a little math, you can figure out what your actual deductible is. If you are not one to keep receipts, maybe you can check your bank statements to see how much you spent on gas and when you spent it, as well as where. This will be a good way to have some sort of record, but if not, it will at least jog your memory of the event.
Look at Your Odometer Readings
Look at your odometer now and before your trips. You may be able to figure out the mileage through current and past readings. If you did take the car in for maintenance, the repair shop might have recorded the reading on the odometer before repairs. Maybe you got your oil changed. This could also be helpful because whenever you take your car in for repairs or checks, they will record the mileage and put it on the receipt. If it’s not on the receipt itself or you misplaced it, you can call up your repair shop and ask if they have the odometer reading on record. You may be able to get a range or approximate number for what your actual deductible mileage is.
Use Google Maps
If you can remember the locations of all the places that you had to go to meet with a supplier or a client, you can always use the mileage on Google Maps to calculate the total amount of miles you went for work operations. If you can’t quite remember, check your calendar. If you’re organized, your calendar may have all the meetings you went to and maybe even the locations to help jog your memory. If you are connected to Google, you might have your location history set on your email. Through this, you can see where you have been and what days you were there. This is a great way to know the exact locations as it will be listed out for you.