How a California Contractor Uses Timeero to Catch Timekeeping Errors and Track Labor Costs
Jessica Packard
Last update on:
October 16, 2026 2:44 PM
Published on:
October 16, 2026
TL;DR
A California contractor moved away from manual time cards to record employee hours with Timeero.
The company uses time and location data to review clock-in and clock-out times and investigate discrepancies before payroll is finalized.
The company compares Timeero hours with job records to spot discrepancies and track labor costs across jobs.
Through Timeero API, the company integrates time-tracking data into its existing software for payroll, job costing, and employee records.
Managing time and payroll for a large field team is not easy. Employees work at different job sites, follow different schedules, and may work on different jobs throughout the day.
That was the challenge for one California contractor. The company had its own systems for payroll, job costing, and employee records, but its time cards didn't always show the hours employees actually worked.
The company turned to Timeero to capture clock-in and clock-out times from the field and give its payroll team better data to work with.
Rather than replacing its existing software, the company integrated Timeero with its internal system. Today, the team uses that time data to review hours, catch timekeeping issues, compare labor hours with jobs, and support its payroll process.
Already have your own payroll or job costing system?
Timeero connects to the tools you use today, through payroll integrations or the API.
The company has been around for decades, so its time tracking process has changed a lot over the years.
At first, employees filled out their own time cards. The problem was that the recorded times weren't always the actual times worked.
As the CFO explained,
“Everybody gets lazy, so they're just writing 7 o'clock.”
The company later had foremen complete time cards for their crews, but that didn't solve the underlying problem.
The company still had to rely on someone remembering when a worker started, when they left, and how much time they spent on each job.
As the company grew and employees spread across more job sites, checking those hours became increasingly difficult. The payroll team needed a more reliable way to verify hours instead of depending on handwritten entries, schedules, or memory.
How the company uses Timeero
1. Getting a more accurate record of hours worked
The company wanted to move away from time cards based on memory and schedules. It needed a way to capture when employees actually started and finished work.
With Timeero, employees can clock in and out from their phones or from tablets at job sites. Timeero records the clock-in and clock-out times along with location data, so the company no longer needs to rely solely on scheduled times or handwritten records.
The CFO summed up the change:
“We're definitely in a much better spot than we were before Timeero.”
The company can now use that time and location data to review hours, identify discrepancies, and support its payroll process.
2. Catching timekeeping problems before payroll
The company also learned that a single time entry doesn't always tell the whole story.
Problems can become easier to spot when the company looks at an employee's full day. For example, a missing clock-out, overlapping entries, or hours logged to different jobs can reveal issues that need to be checked before payroll.
If the numbers don't match, the team can investigate what happened and make sure the job records reflect the actual labor being used.
This helps the company keep a closer eye on labor costs and see where more time is being spent than expected.
4. Building Timeero into its own system
The company already had its own software for managing payroll, employees, and job costs. Rather than replacing that system, it connected Timeero to it through the Timeero API.
The integration brings time-tracking data into the company's internal software, where it can be matched with employee records, jobs, and the company's own payroll rules.
The internal system can then flag records that need further review, including missing clock-outs, unusual shifts, break issues, or overtime.
As the CFO explained:
“We have integrated Timeero in many more ways in our system. It's not, again, just time tracking.”
For this California contractor, Timeero became part of a larger system for managing time, payroll, and job costs. The company uses Timeero data to check hours, investigate discrepancies, track labor by job, and support its payroll process.
Because Timeero connects with the company’s existing software through the API, the team can use that same time data across its payroll and job-costing workflows without replacing the systems it already uses.
The field team gets a simple way to record their hours, while the office gets better visibility into the time and labor behind each job.
If your business is still relying on paper time cards, schedules, or manual time entry, Timeero can help you capture more reliable time data and put it to work across payroll and job costing. Start your free trial today and see how much easier time tracking can be.
FAQs
How does Timeero help companies track employee hours?
Timeero tracks employee hours with GPS time tracking. Managers can review when and where employees worked, regular and overtime hours, and approve timesheets before payroll.
Can Timeero help with job costing?
Timeero supports job costing by showing how many hours employees spend on each job. Companies can compare those hours with their job records to see where labor costs are going, catch differences, and make sure jobs are tracking close to their expected costs.
Does Timeero work with existing payroll systems?
Yes. Timeero integrates with payroll and accounting platforms such as QuickBooks, Gusto, ADP, Paychex, Paycor, Paylocity, Rippling, and Sage Intacct. Timeero can also connect with other systems through its API, giving businesses a way to send approved hours, overtime, mileage, and other time-tracking data to their existing payroll system.
Still relying on paper time cards?
Capture real clock-in and clock-out times from the field and put them to work in payroll and job costing.
Jessica Packard is a B2B SaaS content strategist lead who helps companies turn SEO and content into real growth. With a mix of creativity and data-driven thinking, she builds strategies that drive traffic, generate leads, and make content a core part of the business.
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